Board Meeting The Falmouth Historical Society June 2, 2020
Agenda • Local History Secretary’s Report • Communications Treasurer’s Report • Merchandise Committee Reports • Programs • Museum Buildings & Grounds • Museum Operation & Exhibits • Technology • Collections New Business
Secretary’s Report Membership report Agenda Secretary’s Report Treasurer’s Report Primary Family Sponsors Total Committee Reports • Programs Current members 42 9 2 53 • Museum Operation Members pending renewal 32 10 42 & Exhibits Total 7743 19 2 95 • Collections • Local History • Communications Lapsed 25 5 30 • Merchandise • Museum Buildings & Grounds Renewal letters • Technology New Business
Treasurer’s Report Financial Report Agenda Secretary’s Report Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business
Treasurer’s Report Agenda Secretary’s Report Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business
Treasurer’s Report Agenda Secretary’s Report Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business
Treasurer’s Report Foundation Agenda Secretary’s Report • $5,000 withdrawal deposited Treasurer’s Report Committee Reports • Expected to last through July • Programs • Museum Operation Administration & Exhibits • Collections • Compiled 105 screen shots for admin handbook • Local History • Most common tasks • Communications • Merchandise ─ Bill processing and payments (autopay & check) • Museum Buildings & Grounds ─ Dues processing through Affinipay, QBO & Wild Apricot; • Technology Need to document processing payment by check New Business ─ Out-of-pocket expense processing for volunteers ─ Treasurer’s report generation
Programs Committee Nothing to report Agenda Secretary’s Report • Need to follow up on historic house class Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business
Museum Operations & Exhibits Committee State order closing the Museum officially lifted June 1 st Agenda Secretary’s Report • EO 55 FY 19/20 Treasurer’s Report Committee Reports • Museum falls under “public and community buildings” • Programs • Museum Operation Other historical societies aren’t in a rush to reopen & Exhibits • Collections • MHS says “Not before July 1 st ” • Local History • Most area town societies are “indefinite” • Communications • Merchandise • Gray says “likely September” • Museum Buildings & Grounds Just because we can doesn’t mean we should • Technology New Business • State encourages digital and remote programs
Today Museum has been closed to the public for seven months Agenda Secretary’s Report • Winter: Nov-Mar Treasurer’s Report Committee Reports • Pandemic: Apr- May … ??? • Programs • Museum Operation Building shut down but accessible & Exhibits • Collections • Building & Grounds • Local History • Collections & Local History • Communications • Merchandise Society still operating online • Museum Buildings & Grounds • Responding to requests from community • Technology New Business • Only exhibits are inaccessible to public
Obstacles Coronavirus threatens the safety of volunteers & visitors Agenda Secretary’s Report • Many are in risk categories Treasurer’s Report Committee Reports State guidelines are a heavy lift for a small institution • Programs • Museum Operation • Social distancing/masks & Exhibits • Collections • Cleaning & disinfection • Local History • Volunteer screening & training • Communications • Merchandise • Grooming buildings & rest rooms • Museum Buildings & Grounds Lots of signage • Technology • Transaction safety New Business • Submission COVID-19 Prevention Form
Proposed Strategy Proceed slowly and with caution Agenda Secretary’s Report • Priority is safety of volunteers and visitors Treasurer’s Report Committee Reports Open only when confident we can do it safely • Programs • Museum Operation • Let others blaze the trail — learn from them & Exhibits • Collections • Wait for the experts to tell us risk is low • Local History • Volunteers and buildings are ready under new rules • Communications • Merchandise • Schedule visits “by appointment” for compliance • Museum Buildings & Grounds • Technology New Business No sooner than September — possible not until May 2021
Until Then… Continue doing the work of the Society online Agenda Secretary’s Report Treasurer’s Report Plan for reopening Committee Reports • Develop a written plan • Programs • Museum Operation • Obtain supplies & Exhibits • Collections • Groom buildings • Local History • Train volunteers • Communications • Merchandise Allow community access to documents & artifacts • Museum Buildings & Grounds • Online if possible • Technology New Business • At a location prepared to handle visitors if portable • At museum in exceptional cases
Collections Committee Digital Catalog Agenda Secretary’s Report Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business
Local History Committee Nothing to report Agenda Secretary’s Report Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business
Communications Committee Newsletter Agenda Secretary’s Report • Being drafted — will go out with renewal letters Treasurer’s Report Committee Reports Social media • Programs • Museum Operation • Need a volunteer to manage our presence & Exhibits • Collections on Facebook, Twitter and Instagram • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business
Merchandise Committee Cookbook Agenda Secretary’s Report • Two meetings in May Treasurer’s Report Committee Reports • Slowly closing in on list of recipes • Programs • Museum Operation ─ Some old, some new & Exhibits ─ Broader appeal • Collections • Local History ─ Include traditional as well as • Communications modern locavore cuisine • Merchandise ─ Highlight ties to Falmouth, Casco Bay, • Museum Buildings &Maine & Grounds • Technology New Business
Merchandise Committee Tote Options Agenda Secretary’s Report Treasurer’s Report Town of Falmouth permission Committee Reports would be required to use the new Falmouth logo. • Programs • Museum Operation Alternate designs: & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business
Museum Building & Grounds Committee Drainage Agenda Secretary’s Report Treasurer’s Report Spring Summer cleaning? Committee Reports • Programs • Museum Operation & Exhibits • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business
Country Users Website Activity May 2020 City Users
Facebook Activity May 2020 Activity was very light No posts this year
System Status June 2, 2020 Activity Digital catalog develop- ment underway (PP)
New Business Agenda Secretary’s Report Treasurer’s Report Committee Reports • Programs • Museum Operation & Exhibits ? • Collections • Local History • Communications • Merchandise • Museum Buildings & Grounds • Technology New Business
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