Barrie Trojan Swim Club AGM Presentation
Introduction Chair - Marcin Danda Vice Chair - Patrick Warren Treasurer - Caroline Okumura Secretary - Bruce Jones Fundraising Chair - Melissa VanCasteren Director - Caroline Fair Director - Peter Keir Head Coach - Jason Morawski Guest Speaker: Meet Director - Cathi Brown
Agenda 1. Accept the Minutes from the Spring AGM 2. Finance Report 3. Appointment of Public Accountant 4. Honorary Membership Nomination 5. Governance Report - Constitution Revisions 6. Board Nominations / Election 7. 2020 Strategic Plan 8. Officiating Update & Call for Volunteers 9. Adjournment
Accept the Minutes from the Spring AGM Motion: To Accept the Minutes from the June 23, 2015 AGM Moved: Seconded: Discussion: Vote:
Finance Report
Finance Report
Finance Report Motion: To Accept the Finance Report Moved: Seconded: Discussion: Vote:
Appointment of Public Accountant Motion: To Appoint Smith & Lassaline as the Public Accountant for the Barrie Trojan Swim Club. Moved: Seconded: Discussion: Vote:
Honorary Membership Nomination Motion: To Appoint Trevor Cowan as an honorary member of the Barrie Trojan Swim Club. Moved: Seconded: Discussion: Vote:
Governance Report Current Constitution Proposed Revision Rationale Current Logo New BTSC Logo Reflect new BTSC Logo in alignment with overall club branding strategy. ARTICLE III: MEMBERSHIP Section 4. (rev. Oct `15) To specify the rights and ARTICLE III: MEMBERSHIP Section 4. Honorary Membership, without fees, in the Barrie Trojan process involved in Honorary Membership, without fees, in the Barrie Swim Club may be awarded by a general meeting of the Honorary Membership. Trojan Swim Club may be awarded by a general voting membership upon the recommendation of the ‘Board’. meeting of the voting membership upon the An Honorary Member has all voting member rights. recommendation of the ‘Board’. Honorary Members retain their membership for a maximum of four years at which time they may be re- awarded by a general meeting of the voting membership upon the recommendation of the ‘Board’. To correct a grammatical ARTICLE IV: OFFICERS ARTICLE IV: OFFICERS Section 1: (rev. Oct `15) Section 1: error. The Board will consist of a minimum of seven (7) The Board will consist of a minimum of seven (7) and no and no more than eleven (11) elected from the more than eleven (11) elected from the voting membership voting membership, a Past Chairperson. and a Past Chairperson.
Governance Report ARTICLE IV: OFFICERS Section 4: Eligibility (rev. To clarify that an ARTICLE IV: OFFICERS Section 4: Eligibility (rev. Oct `15) Honorary Member to Oct `15) become a Director of a) To become a Director of the Barrie Trojan Swim a) To become a Director of the Barrie the Board and to clarify Club a person must be a voting member of the club. Trojan Swim Club a person must be a voting member at which point in time or Honorary Member of the club. the Past Chairperson b) Any individual who receives remuneration from the may stand for election Barrie Trojan Swim Club for duties performed b) Any individual who receives remuneration from the to the Board. in not Barrie Trojan Swim Club for duties performed in not eligible to serve as a Director of the Board. eligible to serve as a Director of the Board. c) Two board positions may not be filled by c) Two board positions may not be filled by representatives of the same family. representatives of the same family. d) The members of the Board may be elected for no more d) The members of the Board may be elected for no than two (2) consecutive terms. Members are eligible more than two (2) consecutive terms. Members for re-election after one (1) year absence from the are eligible for re-election after one (1) year Board with the exception of the Past Chair who is absence from the Board. eligible for election immediately after completion of their term as Past Chair.
Governance Report Motion: To Adopt the Constitution & By-laws revised October 2015 Moved: Seconded: Discussion: Vote:
Board Nominations & Election Call for Nominations
Barrie Trojan Swim Club Strategic Plan 2020
Vision Setting the standard of swimming excellence in Canada
Mission To enable all swimmers to achieve swimming excellence, success in competitive swimming and personal development through Focused Leadership, Excellent Coaching, Engaged Parents and Committed Swimmers
Values • Engagement: We foster the highest levels of engagement and commitment at all levels to achieve the club goals. • Integrity and Respect: Honesty and transparency are foundational to how we interact with our membership and partners. We will use a collaborative approach with all of our stakeholders as we pursue our goals. • Passion for Excellence: We embrace an attitude of continuously pursuing higher performance. We support and encourage each other to be better every day. • Accountability: We promote personal responsibility for meeting commitments.
Strategic Imperatives Setting the standard of swimming excellence in Canada Accountability Engagement Integrity and Passion for Respect Excellence Competitive Community Growth Fundraising Operational Technical Performance Partnership Excellence Excellence
2020 Goals Competitive Performance Achieve the highest levels of swimming performance • Foster a swim program that drives sustained performance improvement measured by high performance achievements and club rankings • Put Barrie Trojan swimmer(s) on the Olympic/National team • Increase the number of qualifiers for Championship meets • Improve club rankings at Championship meets
2020 Goals Competitive Performance Achieve the highest levels of swimming performance Performance Goals Barrie Trojan swimmer(s) on the Olympic/National team High Performance Achieve 12 Senior National level swimmers Championship Meet Achieve 16 Age Group National level swimmers Qualifiers Achieve 60 Provincial level swimmers Achieve 150 Regional level swimmers Rank top 25 at Senior Nationals Championship Meet Rank top 25 at Age Group Nationals Club Ranking Rank top 3 at Provincials Win every Regional Championship
2020 Goals Growth 2012 2013 2014 2015 2016 2017 2018 2019 2020 Increase Competitive & Pre-competitive Swimmer Registrations Competitive 300 191 207 213 234 … … … … Pre-Competitive 213 256 293 331 700 • Position Swim School as the program of choice for learning to swim in Barrie • Actively promote BTSC through focused marketing and increased public exposure • Work collaboratively with municipal partners to access increased pool time • Continue to enhance swimmer retention strategies • Partner with the municipal Planning Committee to ensure that competitive swimming considerations are included in future recreational facilities • Establish a foundation for a 50m pool • Explore opportunities to branch into new sport markets
2020 Goals Fundraising 2012 2013 2014 2015 2016 2017 2018 2019 2020 Increase Fundraising Revenue Fundraising ($) $87,605 $164,601 $153,054 $170,098 … … … … $350,000 • I ncrease revenue from external funding sources and enhance the sponsorship pyramid • Identify and obtain additional funding grants available to the club • Build a Fundraising Educational Platform (ex. Fundraising Clinics for Parents) • Transition the Fundraising Committee to operational management • Enhance the support systems for high performance swimmers • Enhance marketing and sponsorship material • Grow contributions from fundraising streams
2020 Goals Operational Excellence • Maintain financial integrity • Fully implement Board governance leadership model • Build comprehensive Operating Procedure and Board Policy documents • Improve membership leadership and engagement for volunteering and fundraising • Annually solicit member feedback to identify improvement opportunities (surveys, focus groups etc.) • Achieve club excellence status recognized by Canadian Centre for Ethics in Sport (CCES) • Build our own standards of social / environmental responsibility • Become a benchmark club for the Region, Province and Country
2020 Goals Technical Excellence • Upgrade timing equipment, starting blocks and electronics at the East Bayfield pool • Implement use of state of the art coaching technology • Continue to develop elite dry land programs • Continue to develop elite nutrition, sports medicine and sport psychology programs • Continuous coaching education and development
2020 Goals Community Partnership • Become the sports brand in Barrie • Develop a mutually positive relationship with the City of Barrie where the Trojan Swim Club is the primary tenant for aquatics • Promote healthy living through sport with youth in the community • Be involved in more community outreach programs • Increase our involvement/impact on Sports influencing groups such as the Barrie Sport Alliance
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