Avaap AP Invoice Automation Introductions Avaap by the Numbers AP Invoice Automation Q&A Greg Cardwell Joan Watson Senior Account Executive Principle Consultant greg.cardwell@avaap.com joan.watson@avaap.com Phone: 949-378-4083 Phone: 651-399-0708
Avaap By The Numbers 1: Fastest Growing Infor Lawson Professional Services Practice 2013: 81: Certified Technical & Functional Consultants 20%: Preferred Infor Implementation & Staffing Partner 165+: Active Avaap/Infor Customers
The Avaap Portfolio • Security Dashboard Infor • Requisition Dashboard • Lawson Services • M3 Services • ProcessFlow Dashboard • Landmark Applications • AttachIt • Hardware Resell Services • Avaap Test Automation • Infor 10, IPA, ION Services Solutions • CAFR • LS9 • BPA Staffing & A.C.E. Recruiting • Product Development • Full Time Placement • RICE • Contract for Hire • System Monitoring • Contract • OnDemand • Temporary
What are your current processes? Do you scan your invoice documents? How do you approve invoices? How are the limits defined for approvals? How do you manage tracking by clerks? How do you focus on the aging reports and forecasting?
Introducing AP Invoice Automation Process Process paper and fax invoices, leveraging partner provided scanning, indexing and OCR Workflow to route invoices for approval, review and coding Monitor status of invoices from all sources Benefits Simplify invoice review and approval Reduce costs for processing invoices Faster access to more complete information about invoices Improved utilization of early payment discounts
Overall Process
Key Processes Interfaces to imaging systems Invoice entry Workflow routing Online approvals Status tracking Dashboards for managing the process
Document Management
AP Invoice Automation Highlights Support third-party solutions for scanning (including OCR), imaging and indexing Invoice entry Support for attachments, including scanned invoices and other supporting docs r Remember: we have designed AP Invoice Automation to complement imaging and document capture partners we have designed AP Invoice
The Business Process
AP Automation Invoice
Highlights Account / expense coding for expense invoices Workflow routing, review and approval process Approval rules Visibility to where an invoice is within the process Online workflow and approval
Enter Invoices Tie to purchase Process invoices orders View invoice image Attach or link to Enter or update invoices/supporting invoices documents Specify Track errors distributions
Invoice Assignment Rules Assigning AP Clerk Rich Client based Invoice Routing Mobile based Rules (Smartphone) Invoice Notification
Overall Process
Approve Submit for approval Track Invoices by Status Email notifications to approver Search for Invoices Track approval history
Complete the Process Enter or interface invoices Pay Enter Automatically Route Approve Electronically Track Invoices Forecast Monitor Approve Pay Analyze
Requirements Scanning Imaging and indexing software Optional Landmark installed AP Invoice Automation LSF Security Web services Spreadsheet Designer Smart office
Avaap can implement AP Automation Simplified invoice entry, review and approval Faster and less costly processing of invoices More complete information and visibility across all invoices Better management of entire process
AP INVOICE AUTOMATION Contact sales@avaap.com Joan Watson Principle Consultant Joan.watson@avaap.com Phone: 651-399-0708
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