ATC Additional Validation ATC Additional Validation - PowerPoint PPT Presentation

ATC Additional Validation

ATC Additional Validation Student/AcademicRecord/AcademicAward/AcademicCompletionIndicator Student/AcademicRecord/AcademicAward/AcademicCompletionDate Student/AcademicRecord/AcademicAward/AcademicAwardDate Student/AcademicRecord/AcademicSummary/AcademicSummaryType Student/AcademicRecord/AcademicSession/Course/CourseSubjectAbbrevi ation Student/AcademicRecord/AcademicSession/Course/CourseNumber Student/AcademicRecord/AcademicSession/Course/CourseTitle Student/AcademicRecord/AcademicSession/Course/CourseAcademicGrade Student/AcademicRecord/AcademicSession/Course/CourseCreditEarned Student/AcademicRecord/AcademicSession/Course/CourseRepeatCode Student/AcademicRecord/AcademicSession/Course/CourseCreditUnits Student/AcademicRecord/AcademicSession/Course/CourseCreditLevel Student/AcademicRecord/AcademicSession/Course/CourseQualityPointsEa rned

ATC Additional Validation Student/AcademicRecord/AcademicSummary/GPA/CreditHoursEarned Student/AcademicRecord/AcademicSummary/GPA/CreditUnit Student/AcademicRecord/AcademicSummary/GPA/GradePointAverage Student/AcademicRecord/AcademicSummary/GPA/TotalQualityPoints Student/AcademicRecord/AcademicSummary/GPA/CreditHoursforGPA Student/AcademicRecord/AcademicSession/AcademicSessionDetail/Session DesignatorSuffix Student/AcademicRecord/AcademicSession/AcademicSessionDetail/Session Name Student/AcademicRecord/AcademicSession/AcademicSessionDetail/Session Type Student/AcademicRecord/AcademicSession/AcademicSessionDetail/Session BeginDate Student/AcademicRecord/AcademicSession/AcademicSessionDetail/Session EndDate Student/AcademicRecord/AcademicSession/AcademicSummary/AcademicS ummaryType

ATC Validation Timeline May 15 th Memo to all USO Institutions about the changes to the ATC Validation Service July 15 th Internal testing by OBR August 1 st External testing by USO Institutions in Test (UAT) System September 1 st Deploy to Production (Warning messages) • Transcripts will go through with “warning messages” if validation fails November 1 st Re-Deploy to Production (Error messages) • Transcripts will be rejected with “errors messages” if validation fails

ATC Upload Page (with warning messages)

ATC Nightly Digest Email Dear Jane Administrator, The ATC recently processed the following transcripts that did not meet the new validation standards. The new validation standards can be found here <link_to_standards>. These transcripts were delivered to their destination. On 11/01/13 the new validation standards will cause these transcripts to not be delivered. Please contact your IT department to make the necessary formatting changes to your electronic transcript creation process. Thank you, ATC-Bot Student ID: 123456789 Reason: Academic Completion Indicator field missing. Details: Student/AcademicRecord/AcademicAward/AcademicCompletionIndicator was not found. Reason: Academic Summary Type field missing. Details: Student/AcademicRecord/AcademicSession/AcademicSummary/AcademicSummaryType was not found. Student ID: 987654321 Reason: Academic Completion Indicator field missing. Details: Student/AcademicRecord/AcademicAward/AcademicCompletionIndicator was not found.

Knowledge Base Update

Overview of Knowledge Base • Was developed under the ATC Steering Committee’s guidance • Purpose is to seamlessly share information and updates across the USO by using articles • Articles can be an Issue, Discussion, Announcement or Downtime Notice

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Reverse Transfer

Reverse Transfer (CWID) • OBR has been working with CWID and pilot institutions • Three options have been identified for indicating if the purpose of the transcripts is for: – Credit Transfer or Reverse Transfer • Pros and Cons will be presented for each option • Data Standards Committee will provide feedback • Recommendation will be made available to all USO Institutions

Reverse Transfer (Option 1) • DocumentTypeCode Field – Type and purpose of document being transmitted • Enumeration – Change, TermRoll, TermGrade, StudentRequest, RequestedRecord, InstitutionRequest, ThirdPartyRequest, RequestedRecord and so forth • Option 1: Use “InstitutionRequest” enumeration to indicate CWID

Reverse Transfer (Option 1) Pros: • DocumentTypeCode is being used currently tested by pilot schools • No changes to the PESC Schema required by OBR and USO’s • All USO Institutions are already using this field with enumeration “StudentRequest” for the purpose of credit transfer • OBR will make this field available in SummaryTranscript Cons: • We are defining this enumeration to meet our needs and swaying away from PESC standards

Reverse Transfer (Option 1)

Reverse Transfer (Option 2) • UserDefinedExtensions Field – Used in situations where an XML has to carry state specific implementation agreements • Available under CollegeTranscript element

Reverse Transfer (Option 2) • UserDefinedExtensions Field – Available under Student element

Reverse Transfer (Option 2) • UserDefinedExtensions Field – Example of transcript if we go with the UserDefinedExtensions available under Student

Reverse Transfer (Option 2) Pros: • Comply within the PESC Standards • OBR will make this field available in SummaryTranscript and PDF Cons: • All USO Institutions have to download and use the revised OBRExtensionsSchema • IT Support will be needed by Institutions to map this data to SIS tables

Reverse Transfer (Option 3) DocumentTypeCode field: Define a new enumeration called “ReverseTransfer”. Below is an example:

Reverse Transfer (Option 3) Pros: • Enumeration clearly defines the purpose Cons: • CoreMain PESC Schema has to be customized to include this enumeration • USO will be using a non-standard PESC Schema • All USO institutions will need to download the customized CoreMain Schema

HTML Summary Changes

Additional Data Elements to the Summary Transcript • Got approval to enhance the Summary Transcript with additional data elements • OBR has requested feedback from USO before, but received few responses • Survey will be sent to gather feedback again (this will be your final opportunity to provide us input)

Additional Data Elements to the Summary Transcript The below data elements will be added to the Summary Transcript: • DocumentTypeCode TransmissionData/DocumentTypeCode • OrganizationName (TransferOnly section) Student/AcademicRecord/School/OrganizationName • OTM Completion Student/AcademicRecord/AdditionalStudentAchievements/Attribute • AcademicAward Student/AcademicRecord/AcademicSession/AcademicAward

Additional Data Elements to the Summary Transcript The below data elements will be added to the Summary Transcript: • AgencyAssignedID (to accommodate SSID) Student/Person

Experiential Learning • Native Credit • Course Data sample: <Course> <CourseCreditBasis>CreditByExam</CourseCreditBasis> <CourseCreditUnits>Semester </CourseCreditUnits> <CourseCreditLevel>Undergraduate</CourseCreditLevel> <CourseCreditValue>3.00</CourseCreditValue> <CourseCreditEarned>3.00</CourseCreditEarned> <CourseAcademicGradeScaleCode>503</CourseAcademicGradeScaleCode> <CourseAcademicGrade>??</CourseAcademicGrade> <CourseQualityPointsEarned>0.00</CourseQualityPointsEarned> <CourseLevel>LowerDivision</CourseLevel> <CourseSubjectAbbreviation>HMT</CourseSubjectAbbreviation> <CourseNumber>1136</CourseNumber> <CourseTitle>LODGING OPERATIONS MGT</CourseTitle> <CourseBeginDate>2013-01-07</CourseBeginDate> <CourseEndDate>2013-05-05</CourseEndDate> <NoteMessage>Prior Learning Credit</NoteMessage> </Course>