ANNUAL GENERAL MEETING November 2019
REPORT OF THE COMMITTEE
JEREMY A YEAR OF FUNDAMENTAL CHANGE • This was our 50 th anniversary year & we celebrated it well “The best day in the history of the Club” (Founding member) • But also a year of fundamental change – New Articles & Regulations came into operation – Supporters’ Club formed (paper exercise to fulfil CASC obligations) – Commercial income exceeded membership income • We have redefined what being a member of sailing club means – Traditionally sailing clubs require masses of work from members (e.g. Rutland has to fill over 2,300 volunteer duties a year) – While we have some fantastic volunteers (esp. Committee, Y&J, Open Day & Draycote Dash) , we have less than 300 volunteer duties a year (mainly those who race running the racing) – We host major income generating events (e.g. Optimist End of Summer Champs) with no member volunteer involvement – All our rescue cover (364 days a year) is by professional staff
JEREMY HOW WE HAVE MANAGED THIS? • This has only been possible with our excellent staff team – both permanent & zero-hours staff • They are flexible and multi-tasking – putting their hand to anything: - Teaching - Cooking - Rescuing - Decorating - Building & construction - Repair - Selling - Facility management - And much more THANK YOU!
JEREMY BUT WE MUSTN’T REST ON OUR LAURELS • Lease: We are still working on a lease extension • Communication remains an issue – We only communicate to 40-50% of members through mailings – Draycote Unshackled had a last hurrah & is now dead – We tried other things: New Members Meetings & Comment to the Committee: in 3 meetings only 1 person attended – Would like to think that this is because the Committee & our staff are around & approachable – Our coverage in local newspapers (requested at the last AGM) has improved, but still a long way to go – We had a very constructive meeting with the Fishing Lodge where they praised our relationship • We need to make sure that we remain a members’ sailing club with a commercial arm, not a commercial arm with a sailing club attached – Didn’t pitch for Eric Twiname Champs because of effect on members
CHRIS ADDRESSING THE SITE ISSUES Clubhouse • Bar improved • New projector & screen • New cash tills (please pay by card) Site • Solo / Laser boat park repaired • Stairs up to the containers replaced • Patio fence painted & wired (fit with entrance) Being Considered • Ladies changing room refurbishment (£36k) – grants applied for • Clubhouse echo (£5k) • Hearing loop (£1.5k) • Space utilisation on busy days • Refurbishment of eastern end of boat park & pontoon
DAVE SERVING OUR MEMBERS & CUSTOMERS Staff • Matt: Part of Project 2024 – inspiring young race officers • Owen working full-time: running Improver groups • New book-keeper: Francis • Taken over catering • New cleaners starting soon with increased hours Members & Membership Pathway • SUP • New Fusions • Improver sessions • 6 in 60 replaced Get Racing • Topper & Feva squads Draycote View • Venue hire expanded customer base (Nike, NHS, Travis Perkins, GE) • SB20s sold
IAN DWSC’S 50 TH ANNIVERSARY 1969 2019 Some great events held: April: 50 th Birthday Party • • June: Midlands Championships & Cheildh • July: Princess Royal’s visit
JEREMY CLUB OF THE YEAR We are a finalist in the RYA Club of the Year (max 12 finalists) • A fantastic achievement & a great reflection on the Committee, staff & members • But now the hard work starts! • Public vote runs from 13 th December to c. 28 th January • All members need to vote for us • All members need to encourage others to vote for us: – Pretend friends on Facebook / Instagram / Twitter / What’s App / etc… – Real friends / relations / colleagues • We intend to produce a video to encourage people to vote for us, but we need you to help us win this
DEVELOPMENT PLAN
JEREMY PERFORMANCE ON KEY AREAS 1. INCREASING INCOME FROM: PROGRESS • Membership None • Commercial trading Exceeded 2021/22 target by 18%! 2. ENHANCING CLUB MANAGEMENT • Ensuring 8-10 Committee Members Currently met • Developing the right paid staff team Looking to expand • Setting up trading company Done • Improving financial reporting, budgeting & forecasting 2020 target • Updating the Articles Done 3. ADDRESSING LEASE & SITE ISSUES • Securing lease extension Working on (still!) • Creating a training / hire boat replacement scheme Done • Improving & developing the site On-going
JEREMY INCREASING MEMBERSHIP INCOME • This has to be the number 1 focus for the Club • Struggled to put in place planned actions due to limited staff time & more pressing priorities • Committee decided to increase staff time to allow this to happen • And want to make it a focus for the Committee Retention: Churn is low, but need to keep it that way • Have put in place better progress from training with Improver groups • Need to review the concept of initial 3-monthly membership Acquisition: Existing sailors & new sailors • Friends of members • Site visitors (active & able to get here) • Targeted groups – Geographic : Rugby, Coventry, Leamington, Warwick, Kenilworth, Southam villages – Demographic : Families, women, empty nesters, early retirees
JEREMY SITUATIONS VACANT • Most of the Flag Officers have been in post a long time • And are in danger of flagging • Next year will be my 5 th year as Commodore – longest ever • Not good to have the same Commodore for too long • Need to identify & bring on the next leadership team Other specific roles • Membership champions to help in membership drive • Event Director for Draycote Dash • Organisers of a Club / Family Day next Summer Big thank you to our retiring Committee Members: Andy Haslam & Neil Murray
ACCOUNTS TO MARCH 2019
RODGER 2018/19 ACCOUNTS • For the first time we have 2 sets of accounts – The Sailing Club – The wholly owned Trading Company DWSC Trading Ltd • The process of creating these & dividing costs between them has been time consuming & difficult • We didn’t allocate the costs correctly (e.g. 70% of staff costs went against the Trading Company – now moved to 50%) • And so, on paper, the Trading Company made a loss (£24k) and the Sailing Club made a massive profit (£49k) • But this is just on paper – without the Trading Company, the Club would not exist • I will here present consolidated accounts
RODGER OVERALL FINANCIAL PERFORMANCE • We continue to make a good surplus Operating Declared Loss / Surplus Loss / Surplus Year end March -5.1 0.6 2009 -22.2 -21.5 2010 -4.1 -3.5 2011 -25.2 -24.6 2012 -25.2 -24.9 2013 7.1 7.1 2014 11.5 2015 11.5 26.8 2016 26.8 -7 2017 -7.8 24.4 2018 23.9 25.6 2019 25.4 • After 5 years of operating losses totalling £81.8k • The last 6 years have finally recovered that (£88.4k)
RODGER 2018/19 INCOME & EXPENDITURE (£k) Year end March Cost of Running costs commercial sales Expenditure 304 78 383 Membership Commercial Income 196 212 408 £25k surplus • We have made a good surplus due to our commercial activity • Commercial activity has: – provided £25k surplus – contributed £108k to our running costs
RODGER INCOME (£k) Year end March Membership Commercial 219 110 329 2009 220 119 338 2010 204 129 333 2011 * 197 43 240 2012 182 54 236 2013 186 100 286 2014 184 100 285 2015 2016 208 126 336 2017 203 139 343 2018 194 183 377 2019 196 212 408 * Club did catering • Total income is the highest ever (8% up) – above £400k for the first time • Driven by commercial income (16% up) which has overtaken membership income • Membership income has dropped in real terms & is a continuing concern
RODGER WHERE WE ARE AFTER THE FIRST 6 MONTHS?
RODGER APRIL – SEPT: INCOME & EXPENDITURE (£k) PROVISIONAL Income Membership Commercial Last year 137 142 278 This year 113 169 282 Expenditure Last year 218 218 This year 222 222 • Income is loaded to the first 6 months (membership renewal & training in the summer) whereas expenditure is more evenly spread • Membership income continues to decline – a real concern (some may be an increasing move to monthly direct debits) • Commercial income continues to increase – boosted by catering (which has carried some start up costs) – estimate about £50k pa • Expenditure is similar to last year
RODGER • We need your help! • If you shop online, please sign up to easyfundraising to support DWSC • It ’ s a really easy way to raise money for us • Just use the easyfundraising site to shop online with more than 3,300 well known online stores (like Amazon, Argos, John Lewis, ASOS, Booking.com, eBay, Boden & M&S) • When you make a purchase • The retailer sends us a free donation • At no extra cost to you • Currently we have 30 supporters who have raised us £417.50 • If we had 100 supporters that might be £1,391.67 • If we had 300 supporters that might be £4,175.00 • AT NO COST TO YOU!
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