Annual Director of Graduate Programs Workshop August 12, 2016 go.ncsu.edu/grad-workshop
Introduction and Opening Remarks Peter Harries
Administrative Update Peter Harries
Withdrawal Process • Previous gateway: Counseling Center • Moving to an on-line process with workflow – Only those cases involving mental health issues will be flow to the Counseling Center – Physical health Student Health Center – Other types (hardship, etc.) will remain in the academic units • Prior to Census Date – automatic, link to LOA form Census Date to 8 weeks flow through the various workflow pieces • (DGP AD Grad School) Post-eight week and retroactive better documentation required •
Monitoring Graduate Students • Mental health issues are impacting a growing number of students • Signs? – Falling off people’s ‘radars’ – Sudden change in academic performance
Handbook Revisions • Process started with several portions passed by the Admin Board • Will continue the revision process during the coming year with the goal of completing the entire Handbook by the end of Spring 2017 • Will also require revision of various Rules and Regulations • Most of the changes revolve around increased clarity of various policies
CIRTL (Center for the Integration of Research, Teaching, and Learning) • NC State now a member with programming developing through 2016-17 • Focused on implementing and advancing effective teaching practices • Spearheaded by a collaboration between faculty and the Graduate School
Centralized Residency • Rumor has it: the system will roll out this Fall for Ugrad and NDS • Grad into the system the following year?? • Independent system developed for GA – Will encompass UNC schools as well as community colleges – Will ‘ping’ against various state agency databases – Will also cover reclassifications – NC State will have no role in evaluations • Recent ‘upgrades’: – Only those requesting residency will be required to do it
Discussion Topics • Nature of the dissertation – Submitted papers and the committee • Termination – Department policies/approaches • Others?
Questions? Peter Harries
Office of International Services (OIS) Elizabeth James
Employment • F-1 and J-1 students are limited to a total of 20 hours per week of on-campus employment during semesters. • Graduate Industrial Traineeships- Must be approved by OIS, and also cannot exceed 20 hours per week during the semester • Students graduating must stop working as of the end date of their I-20/DS-2019 (graduation date of that term). Must be work authorized (OPT or Academic Training) beyond that date
STEM OPT Changes • Students seeking 24 month extension of OPT based on qualified STEM field no longer able to be in unpaid positions • Information on the changes are discussed at length in a video on our website, and new requirements are on our webpage https://internationalservices.ncsu.edu/stem-opt-extension/ • If working at NC State, student must have training plan signed off on by PI and International Employment https://www.ncsu.edu/human_resources/intemployment/
Reduced Course Load • New international students are allowed to drop below a full course load in their first semester for the following reasons: – Initial difficulty with English Language – Initial difficulty with reading requirements – Unfamiliarity with American teaching methods • International students are allowed to drop below a full course load at any point in their program for: – Improper Course level placement – Documented illness or medical condition (including psychological) • International students in their final semester may drop below full course load to take only those credits required to complete the degree* *DE credits cannot be sole enrollment in final semester
Questions? Office of International Services
NC State Office of General Counsel Bradley Trahan
Topics of Discussion • Clery Training • FERPA
Clery Act Clery Training Hyperlink Presented by Brad Trahan, OGC and Captain Ian Kendrick, NC State Police
FERPA • FERPA prohibits NC State from disclosing student education records (or information from education records) to anyone other than the student, unless the student provides consent or an exception applies.
FERPA Education Records • Education records are not limited to academic records but any record related to a student which is maintained by NC State – emails, schedules, accounts, financial aid records, applications.
FERPA Exceptions • Directory Information • School Officials with a Legitimate Educational Interest • Health or safety emergency
FERPA and Student Applications • What is Directory Information from an Application? • Who are School Officials? • What is a Legitimate Educational Interest?
Collection of Application Information • “Apply Yourself” – Bio/Demo Info, Obj statement, Recs, Transcripts, Personal Statements, CV/Resume, Test Scores, Campus Safety Qs, – Should never be soliciting Fin Aid Info or ADA Info. – Privacy Related Terms and Conditions • “Next Gen Admissions” – Only authorized users should be permitted to access Next Gen Admissions (i.e. – School Officials with a Legitimate Educational Interest) Application Information contains PII and thus can only be maintained in certain locations on campus that have been approved by NC State OIT Security and Compliance
Questions? NC State Office of General Counsel Sarah Lannom, Associate General Counsel Shawn Troxler, Assistant General Counsel Brad Trahan, University Compliance Manager
Lunch & Roundtable Discussion
NC State Graduate Student Association GSA (formerly UGSA) gsa.ncsu.edu
Student participation in GSA • 1-2 representatives from every Grad Student Association – All members serve on an internal committee • All-Council Meeting: Last Monday of every month, 6:45 pm in Talley Senate Chamber
Internal Committees • Community Service • Departmental outreach and leadership • Publicity • Research Recognition • Special Projects • Teaching Effectiveness • Social
GSA funding and recognition for all graduate students • Conference travel awards – up to $1,500 (HIGHLY competitive) – Fall deadline: September 15 – Spring deadline: February 15 • Teaching awards • Graduate Research Symposium
Funding and recognition for participation in GSA • For individual representatives: committee participation and recognition • For GSAs (must be in good standing): chapter rebates, block grants, start-up funds, Best Practices Award
Other benefits of GSA participation • Bring graduate student perspectives to administrators’ attention • Learn about NCSU resources • Meet other grad students in other disciplines • Practice professionalism • Free food
GSA’s requests for DGPs • Think of GSA as another resource and opportunity for graduate students • Let us know how we can be a resource for you • What do your new students need to hear about us?
Questions? Graduate Student Association GSA
Three Minute Thesis Competition Meagan Kittle Autry
Tuesday, October 25 at 3pm go.ncsu.edu/3mt Duke Energy Hall Hunt Library
Key details • Goal: Improve public speaking skills and share important work graduate students are doing • Who’s eligible: Doctoral candidates • Students must register to compete in preliminary competitions • Prelims: October 4-6 • Cash prizes for 1 st , 2 nd and Audience’s Choice go.ncsu.edu/3mt
Questions? Three Minute Thesis
International Opportunities Michael Bustle
GTI Programs for Graduate Student Success • Colloquium on US Culture and Education (3 credits) • Cross-cultural Competency Training • Cultural Exchange Network (CENet) www.ncsu.edu/gti
Fall Course for International Graduate Students Colloquium on US Culture and Education (GTI 401) 1. Academic Success • citing sources • creative/critical thinking • Writing, test-taking, using campus resources 2. Cultural Success • Soft skills • Appropriate & Successful Communications • Relational skills with faculty, American classmates
Cultural Exchange Network (CENet) • 600+ NC State students (International and Domestic) • Academic, Cultural, Recreational, and Service Projects • No cost to students • Explore cultural differences and similarities • Make friends www.ncsu.edu/gti
Questions? GTI Programs
Graduate Student Support Plan (GSSP) Open Forum Michael Walker
What is the GSSP? The Graduate Student Support Plan (GSSP) is a financial award package used to attract top students to NC State University. Graduate students eligible for the Plan receive health insurance and tuition support at no cost to them.
Size & Scope Participation: Over 3,000 students; ~ 40% of all on-campus graduate students Funding: 2015-2016 Academic Year | Over $46 million • $32 M – Graduate School • ~$15 M – Other Funding Sources (including grants)
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