Reminders • Exam requests require an approved GPoW • DGP/GSC changes – http://www.ncsu.edu/grad/faculty-and-staff/access-instructions.html • Training – http://www.ncsu.edu/grad/about-grad/training.html
Questions? Lian_Lynch@ncsu.edu
Refreshment Break
University Graduate Student Association (UGSA) Who We Are, What We Do, And What We Provide David Fiala– President Chirag Gajjar – VP of Internal Affairs Milena Bobea – VP of Academic Affairs
What is the UGSA? • Governing body and voice of all graduate students • Comprised of student representatives from departments across the university • Goals – Improve the lives of graduate students – Disseminate important information – Provide a forum for discussion – Represent graduate student interests 46 7/23/14
What We Do: Services • PawPrints • Monthly newsletter containing important information for graduate students: • General campus news • Upcoming events • UGSA updates • Awardees announcements 47 7/23/14
What We Do: Services • Community Services • Food Drive • Clothing Drive • Service Raleigh • Habitat for Humanity • Teaching Awards • Outstanding TA recognition 48 7/23/14
What We Do: Services • Social Activities Bowling Trivia Sports events • Leadership Conference Skills and practices for successful leaders • National Graduate Lobbying 49 7/23/14
What We Provide: Funding • Chapter Rebates Given to department GSAs for activities • Block Grants Given for one-time events when collaborating with another department • Award for Conferences Prestigious and competitive travel award intended to aid conference participation 50 7/23/14
Departments Currently Represented • Agriculture & Life Sciences • Agricultural & Extension Education, Animal Science, Crop Science, Entomology, Genetics, Horticultural Science, Physiology, Plant Biology, Plant Pathology, Poultry Science, Soil Science, Toxicology, Zoology • Design • Education • Adult Education, Training, and Development, Higher Education Administration • Engineering • Biological & Agricultural, Biomedical, Chemical & Biomolecular, Computer Science, Electrical & Computer, Mechanical & Aerospace • Humanities & Social Sciences • English, History, International Studies, Psychology, Public Administration, Social Work, Sociology & Anthropology • Poole College of Management • Master of Business Administration, Master of Accounting, Economics • Natural Resources • Sciences • Chemistry, Marine, Earth & Atmospheric Sciences, Mathematics, Physics, Statistics & Biomathematics • Textiles • Textiles • Veterinary Medicine • Veterinary medicine 51 7/23/14
Why should your department join UGSA? • Yearly funds for student activities • Community service and outreach opportunities • Leadership development • Networking across the campus 52 7/23/14
How to join UGSA? • Department Graduate Student Association (GSA) • Constitution • Letter of Credentials • Appoint Representative • FAS Account We can help! VP of Internal Affairs – Chirag Gajjar: ugsa-vpinternal@ncsu.edu 53 7/23/14
UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences First-come, first-served basis Application deadlines: September 15, 2014 * February 15, 2015 ** * For conference dates between Feb 15, 2014 – Sept 15, 2014 ** For conference dates between Sept 15, 2014 – Feb 15, 2015 54 7/23/14
UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015 $250.00 limit per person $1,500.00 limit per person 55 7/23/14
UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015 $250.00 limit per person $1,500.00 limit per person Solely for conference registration Aids all conference expenses (airfare, per diem, conference registration, lodging) 56 7/23/14
UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015 $250.00 limit per person $1,500.00 limit per person Solely for conference registration Aids all conference expenses (airfare, per diem, conference registration, lodging) Submit evidence of costs (receipts) Rigorous application with expected expenses listed 57 7/23/14
UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015 $250.00 limit per person $1,500.00 limit per person Solely for conference registration Aids all conference expenses (airfare, per diem, conference registration, lodging) Submit evidence of costs (receipts) Rigorous application (expenses listed) Funding for thesis printing No funding for thesis printing • Merit-based award for top graduate NCSU students •High impact and exposure for student/department research - National conference favored over local conference - Oral presentation favored over poster 7/23/14
DGP Involvement • Sign application • Number of applicants is unlimited • DGPs can assist the selection process by determining most qualified individuals from their department 59 7/23/14
Thank you! • David Fiala, President, ugsa-president@ncsu.edu • Chirag Gajjar, VP of Internal Affairs, ugsa-vpinternal@ncsu.edu • Milena Bobea, VP of Academic Affairs, ugsa-vpacademic@ncsu.edu • For general information: group-ugsa-execs@ncsu.edu • Check out our website! http://ugsa.ncsu.edu/ Questions?
Residency for Tuition Purposes Belen Gebremichael
Overview • UNC GA Project: Centralizing Residency determination • Requirements • Special Exceptions • Good Faith Effort • Application Deadlines
Centralized Residency Determination • Purpose – Reduce inconsistent decisions – Reduce duplicate residency verifications • When – Undergraduate Admissions – Spring 2016 applicants – Graduate Admissions - Undecided
Requirements • Length of time in North Carolina • Legal and financial ability to establish a domicile • Intent to stay in North Carolina (Residentiary Acts)
Special Exceptions • Full-Time UNC System Employees • Active Duty Military Members • Marriage Benefit • Non-US Citizens
Good Faith Effort • What is the process to obtain a good faith effort? • What constitutes a good faith effort?
Deadlines
Questions? Residency-officer@ncsu.edu go.ncsu.edu/ncres
O FFICE OF I NTERNATIONAL S ERVICES Office of International Services (OIS) http://internationalservices.ncsu.edu 320 Daniels Hall Tel: 919-515-2961 E-mail: OIS@ncsu.edu
I NTRODUCTION Joined NC State December 2012 Masters in Higher Education and Student Affairs Indiana University – Bloomington Juris Doctor University of North Carolina at Chapel Hill Over 10 years of professional experience in International Student and Scholar Services at three Doctoral institutions Four years of private practice in high volume immigration firm representing private industry and universities
Director Elizabeth James International Services Coordinator VACANT Associate Director SEVIS Manager Thomas Greene Michael Shurer Assistant Director Assistant Director (Programming) (Advising) Lauren Ball Kelia Hubbard International International Undergraduate Programming Student/Scholar Student/Scholar Senior Advisor Student Advisor Coordinator Advisor- Advisor-Data Analyst Jessica Hall Communications Stacy Telligman Alexis McCloskey Noah Kriger Hillary Stoker 71
OIS L IAISONS Name E-mail Primarily advises students, scholars, faculty & staff in: PROVOST Elizabeth James eajames2@ncsu.edu COT CVM NUCL. ENG. Thomas Greene Thomas_Greene@ncsu.edu GRADUATE – COD UNDERGRAD – COS, FYC, CNR, CALS, PCOM, CED BTEC Kelia_Hubbard@ncsu.edu CHEM & BIO ENG. Kelia Hubbard MSE MAE COS OR Jessica Hall jehall8@ncsu.edu IMSE ECE CHASS IEP Stacy Telligman sltellig@ncsu.edu SA UNDERGRAD – COE UNDERGRAD – CHASS CALS CED Hillary Stoker hdstoker@ncsu.edu PCOM CNR AG & BIO. ENG. COMP. SCI Noah Kriger nmkriger@ncsu.edu CIVIL, CONSTRUCTION, & ENVIRONMENTAL ENG.
U PDATES OIS has launched the new website http://internationalservices.ncsu.edu/ Updated content, new format Old site will direct once the new site goes live New Forms – student & scholars forms (by the end of summer) Updated with new requirements, updates, etc. Departments will want to use new forms when then go into effect 73
F ULL - TIME & P ART -T IME EMPLOYMENT Students can work on-campus no more than 20 hours a week during academic semesters (FA & SP). Full-time on-campus employment is permitted during published breaks or holidays (summer, spring break, etc.) where the student will enroll the following semester This summer, students continuing fall enrollment must conclude full-time employment Aug. 19 74
O N -C AMPUS E MPLOYMENT AND P ROGRAM C OMPLETION Dates – students cannot work on-campus past the last official day of the semester, e.g. until 12/18/2014, but can receive payment after that date for work performed prior to that date Defense dates – if a student decides to use their defense date as their official completion of the program of study then they must cease work on this date. If they choose the last day of the semester as their completion date, they must stop work on the last day of the semester, even if they defend after the last day of the semester but before the start of the next semester. 75
N EW F-1 AND J-1 S TUDENTS F ALL 2014 To begin on-campus employment students must: Enter the US, Check in with his/her department, Schedule and attend Check-in with OIS (necessary for E- Verify and SSn purposes.) Please note that students do not need to wait to check-in with OIS prior to registering for classes or obtaining a campus ID card The OIS check-in provides OIS with necessary information to activate the students F-1 or J-1 record which is needed for SSn, DMV, E-verify purposes Check-in appointments available to students by logging into OIS online at: http://internationalservices.ncsu.edu/ 76
F ALL 2014 R EMINDERS International Student Orientation: Wed., August 13 th & Thur., August 14 th from 8 to 5 pm (Talley & Carmichael) Students with on-campus employment need to meet with Michelle Anderson - foreignnationaltax@ncsu.edu Social Security Administration will visit campus in August SSA requires an offer letter confirming employment. The Social Security Administration requires that the offer letter Have an original hand signed ink signature by the hiring official Be on departmental letterhead and include: Job title Employment start Date Work location Salary 77
N EW S TUDENTS A RRIVING L ATE F-1 and J-1 students should have arrived on-campus and check in with OIS before the census date, September 3, 2014 Students planning to arrive after the census date should defer to the next semester Web page to refer your students to about arriving after the semester starts: http://internationalservices.ncsu.edu/late-arrival 78
T RANSFER - IN S TUDENTS An F-1 or J-1 transfer-in student may begin employment on-campus after they have received an I- 20/DS-2019 from NC State University and completed all on campus employment procedures OIS is not able to issue an I-20/DS-2019 until the previous university has released the student’s immigration record. Without an I-20/DS-2019 from NC State, the student is ineligible for employment on our campus 79
C HANGE OF S TATUS S TUDENTS A student is eligible to begin on-campus employment once the approval notice for the change of status to F- 1/J-1 has been received (and is current). Some prior statuses (F-2 or B-1/B-2) do not allow for any level of study. Students in this situation whose change of status is not approved by the census date should defer to the next academic semester 80
F-1/J-1 S TUDENT E MPLOYMENT R EMINDERS J-1 students need written work authorization from OIS (or their sponsor) before starting any employment. F-1 students do not need separate authorization for on- campus employment F-1/J-1 students can work up to 20 hours per week. Please check to make sure there are no other active appointments in the system before hiring the student F-1/J-1 students cannot work beyond the end date on their I-20/DS-2019 or the last day of their final semester of required enrollment, whichever is sooner Further information: http://internationalservices.ncsu.edu/campus- employment 81
E NROLLMENT R EMINDERS F-1 and J-1 students must be enrolled full-time (according to the definition of the Graduate School), and must make good academic progress. There are certain exceptions to the full-time enrollment requirement 82
R EDUCED C OURSE L OAD (RCL) O PTIONS A student may be eligible for a RCL if: the student is medically unable to maintain a full-time - course load (requires documentation from a medical professional, including Counseling Center) the student has been placed in or advised by their - academic advisor to take a course at an improper course level the student is having difficulty during the first semester - due to (1) initial difficulties with English language, (2) reading requirements or 3) the student is unfamiliar with American teaching methods (requires letter from DGP) the student is in his/her final semester - 83
R EDUCED C OURSE L OAD - FINAL SEMESTER OPTION Policy for students requesting a RCL for their final semester: In order to be eligible for the RCL authorization, Master’s thesis and PhD students must have a scheduled defense date before the final day to withdraw or drop a course without a grade in the semester. Once a RCL based on the final semester option has been authorized, the student’s immigration record can no longer be extended. Further information: http://internationalservices.ncsu.edu/exceptions-full- time-enrollmentreduced-course-loads-rcls 84
D ISTANCE E DUCATION Definitions: Any course where the “class is taken on-line or through distance education and does not require the student’s physical attendance for classes, examination, or other purposes integral to completion of the class.” 8 C.F.R. § 214.2(f)(6)(i)(G) 85
L IMITS ON D ISTANCE E DUCATION No more than the equivalent of one class or three credits per session, term, semester, trimester, or quarter may be counted toward the full course of study requirement if the class is taken on-line or through distance education. 8 C.F.R. § 214.2(f)(6)(i)(G) OIS interpretation tries to be as liberal as possible while maintaining our institutional compliance with SEVIS. 4-credit ‘on-line’ course with a lab. The lab met in person. We did not consider this 4-hour course to be ‘distance education’ because there was a weekly physical meeting of the class for required lab. Course where some sections are distance education but others meet in person. For record keeping the student needs to be enrolled in the ‘live’ section. Whether the student actually attends those live classes (when the lectures are available to all sections online) is not monitored. 86
OIS R ESOURCES Faculty/Staff resources on advising international students: http://internationalservices.ncsu.edu/advising- international-students Academic expectations at NC State University outlined for international students: http://internationalservices.ncsu.edu/academic- expectations OIS Delivers (individual or small group training): http://internationalservices.ncsu.edu/training-materials New International Student Orientation: http://internationalservices.ncsu.edu/orientation-events- schedules 87
Outcomes Assessment Mike Carter Associate Dean
New Regulation: Line of Accountability Effectiveness in improving Provost Dean Head student learning
New Regulation: Role of Facilitator Provost Dean Head DGP
The effectiveness of outcomes assessment depends on the effectiveness of a program’s assessment plan.
Effective Assessment Plans Criterion 1: Outcomes should reflect what is important for students to learn in your program.
Outcomes Assessment The application of evidence- based reasoning to improve student learning.
Effective Assessment Plans Criterion 2: The evidence you collect for each outcome should enable you to identify strengths and areas for improvement specific to the outcome.
Insufficient Evidence Attendance at seminars Successful completion of Passing rate for certain courses prelims Enrollment in courses
Sufficient Evidence Student reflections on seminars Student projects in advanced Written prelims course evaluated with rubric Comps evaluated with rubric
Rubric for Evaluating Plan • Plan is comprised of outcomes appropriate to improving program • Data to be collected allow faculty to identify specific areas for improvement for the outcome • Plan includes sufficient number of student learning outcomes • Plan includes sufficient amount of direct evidence in proportion to indirect
Annual Reports
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