Academic Affairs Financial Bridge Jody Maroney, Director of Budget & Business Operations Jan. 7, 2020
Academic Aff ffairs s vs. s. Fina Finance -- -- Disc isconne nect
Key Stakeholders • Provost • 3 Deans • AVP of Curriculum • AVP of Enrollment Management • Finance – VPFM & me
AA Financial Listening Tour Learning Opportunity +
CBO Academy Techniques Implemented Told my story – explained the “why?” buy-in & engage dialogue • Considered my audience, was positive, but honest • Pre-meeting planning – questions (stay focused & on time) • Achiever Awareness - resist acting and actively listen to each • participant to avoid missing better ideas/opportunities Building trust & relationships •
Some Questions Asked: What can I do from a financial perspective to help you? • (besides give them more money) • What financial reports do you currently view or would like view? • Do we know what the cost of our programs are or which ones have the • best ROI? How many upper/lower level courses are taught by FT faculty compared • to PT faculty? Do we cancel low enrolled courses? • What are we doing now to prepare for the declining enrollment by 2026? • Are we considering online programs to help maintain our enrollment? •
Primary Issues/Concerns/Requests Budget, Purchasing & Travel Training • Financial Reports • Academic Program ROI • Cost of Under-Enrolled Courses no cancellation policy • PSR Cost/Credit Hour • Faculty Workload and Class Level Reports • Faculty Workload and Cost of Overload • Research Exchange Option w/Return of 4:4 Load • AA & Finance Strategic Planning Meetings • 5-year Budget Plans • Disengaged/Dysfunctional President’s Cabinet •
Current Action Plans • Annual Budget, Purchasing & Travel Training – Info Resources, Professional Studies, and A&S Groups 1 – done √ – A&S Group 2, School of Education and Athletics - TBD • Academic Affairs Finance Focus Group – Vision: AA & Finance collaborating to identify financial improvement projects/practices – Mission: Identify financial improvement projects that will guide the financial stability and future of Cortland – Meet 1-2 times each semester to review reports, progress & discuss further improvements • Research & develop reports to help demonstrate financial impacts of decisions
Improvements Already Implemented at Cortland • Budget, Purchasing & Travel Training made connections • Key stakeholders engaged had no idea! • Cancelling under-enrolled courses - approved • Consolidating sections • Goal to reduce # of adjuncts = >TS • Moving a couple of programs to online
Challenges Out of my “comfort zone” – “achiever” behind the scenes, not leader • Turnover – new players, new perspectives, new philosophies • Time constraints – meetings, planning, trainings, research, analysis, • developing reports, and building relationships very time consuming! Limited Resources – everyone stretched pretty thin, mindful of people’s • time Lack of data access – BI HR, IR, Finance (need whole picture) • Operate in silos – System Admin, SUNY Campuses, Campus Divisions • Just learned: SUNY IR - Academic Financial Dashboard presentation in April 2019…… • implementation??? – TBD??? • We all want the same thing, but we all seem to be doing our own thing…. •
To be continued………
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