A PEPS OVERVIEW OF THE PROCUREMENT PROCESS & WHO IS ELIGIBLE TO - PowerPoint PPT Presentation

A PEPS OVERVIEW OF THE PROCUREMENT PROCESS & WHO IS ELIGIBLE TO PERFORM WORK? Gail Eileen Morea, P.E. April 19, 2018

Mission Mission Mission Work with our TxDOT customers and external partners to procure the most qualified consultants to deliver effective solutions for Texas Goals Goals Deliver the right projects; Focus on the Customer; Foster Stewardship; Optimize System Prof Pr ofessional En essional Engineering Pr gineering Procurement Ser ocurement Services ices Performance; Preserve our represents the consolidated procurement Assets; Promote Safety, and organization supporting engineering, architectural Value our Employees and surveying contracts Va Values People, Accountability, Trust, Honesty 2

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Prof Professional Engineering essional Engineering Procurement Ser Procurement Services (PEPS) ices (PEPS) 4

Engineering Contract Types Ar Archit chitecture ecture Procurement Engineering (PcE) Pr ocurement Engineering (PcE) Bridge I Bridge Inspection spection Schematic Schematic Schemati Schematic / c / En Envir vironm onment ental Bridge On/Off R Bridge On/Of Replacement placement Construction, En nstruction, Engineerin gineering, I g, Inspection (C spection (CEI) EI) Schematic/Envir Schematic/En vironmental/PS&E nmental/PS&E Critical itical Path Method Scheduling (C Path Method Scheduling (CPM) PM) Sur Survey Engi Engineeri ering Traf raffic Engi ic Engineeri ering Genera neral Engine ineering C ring Consultant ( onsultant (GEC) Traffic S ic Signa gnal T Timing ming Geot otechnical echnical Utility En ility Engineering gineering Hydraulic Hydraulic Mat aterials Engi erials Engineeri neering Planning Planni Facilit cilities es Engi Engineeri ering Plans, Specificati Plans, Specifi ations ons and Estim and Estimates (PS&E) (PS&E) Independent Engineer (IE) Independent Engineer (IE) Traf affic & fic & Revenue (T&R) nue (T&R) Discipli Disci lines with most demand nes with most demand 5

Contracting Goals for FY 18 Architecture $6,000,000 Three categories make Bridge Inspection $52,000,000 up 70% of the annual Bridge On/Off Replacement $9,000,000 procurement. Construction, Engineering, Inspection (CEI) $300,000,000 $900 Million annually Critical Path Method Scheduling (CPM) $6,000,000 Engineering $1,000,000 • CEI General Engineering Consultant (GEC) $40,000,000 PS&E • Geotechnical $19,000,000 Hydraulic $18,000,000 Schematic/ENV • Other (describe in Comments) $16,000,000 Planning $17,000,000 Plans, Specifications and Estimates (PS&E) $400,000,000 Procurement Engineering (PcE) $20,000,000 Schematic $25,000,000 Schematic / Environmental $200,000,000 Schematic/Environmental/PS&E $45,000,000 Survey $60,000,000 Traffic Engineering $16,000,000 Traffic Signal Timing $5,000,000 Utility Engineering $12,000,000 Materials Engineering $12,000,000 Facilities Engineering $6,500,000 Independent Engineer (IE) $20,000,000 Traffic & Revenue (T&R) $5,000,000 Grand T Gr Total $1, 1,310,500,000 0,500,000 6

So what is driving this……..TxDOT’s Annual Letting Prop 7 significantly increases TxDOT Letting Volume 8 7 $6.5 Billion Average Letting (FY 20 $6.5 Billion A erage Letting (FY 2017 – – 2025) 2025) 6 5 $4.3 Billion Average Let $4.3 Billion A erage Letting ( ing (FY 20 Y 2012 – 12 – 2016) ) Billions Billions 4 3 2 1 - 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Baseline Additional MAP-21 Proposition 7 7

FY 2018 Procurement Plan 8

FY 2019 Procurement Plan 9

Procurement Processes  Accelerat ccelerated d TxDO TxDOT’s T’s core ore  Streamlined w Streamlined wo/int /inter ervie view provider selection pr ider selection  Streamlined w/int Streamlined w/inter ervie view processes pr ocesses  Com Comprehensiv rehensive e  Fe Federal  Fe Federal M Management  Urgent and Critical Urgent and Critical  Emergency Emergency 10

Federal Process Texas A xas Administrativ ministrative Cod Code R Rule Change -E le Change -Effective ve F Fiscal Y Year 2 2018, Wave ve 3 3 which  rd with the CS begins on May 3 begins on Ma y 3 rd with the CST Kick T Kick-of -off.  Mo Move fr from a om a three st three step pr ep process t ocess to a tw a two st o step pr ep process ocess  Subjec Subject t t to §9.35 §9.35 (an engineering or (an engineering or desi design relat gn related ser d service contract vice contract directly directly relat related t d to a highw a highway cons y construction ion pr proje oject and reim and reimbursed with F with Federal- deral- Aid Aid Highw Highway Pr y Program ogram funds funds  Subject t Subject to the DBE goal as publis the DBE goal as published in the R hed in the Request f est for Pr r Proposal. oposal.  Basic One st Basic One step Pr ep Process: ocess: − Publish a Publish a Request f est for Pr r Proposal oposal (RFP) (RFP) − Pr Provider iders select s selected based on the Pr d based on the Proposal scores oposal scores Two Basic St o Basic Steps : eps :   Publish a Publish a RFP RFP  Shor Short-list the most q t-list the most qualified pr alified provid ider ers based on the Pr s based on the Proposal and P oposal and Past st Performanc ormance scores e scores  Int Intervie iew shor w short-list t-listed pr ed providers iders  Pr Provider iders select s selected based on int d based on intervie iew scores w scores  For SD or ID contrac r SD or ID contracts the pr s the process is the same ocess is the same  SD contract req SD contract requires nego ires negotiation of th tiation of the rat e rates, d es, detailed tailed scope scope & le & level of l of effort ef 11

State-Funded Accelerated Process –No Interview  Applicability Applicability − For contracts no r contracts not t subject t subject to the o the other pr her processes ocesses − By By def default this will be ault this will be for the majori r the majority of ty of the indef the indefinit inite deliv e deliverable (ID) erable (ID) contracts contracts − An An SD contract less than $1M is SD contract less than $1M is rare, but possible rare, but possible  Basic St Basic Steps (1) eps (1) − Publish an Publish an RFQ RFQ − Pr Provider iders sel s select cted based on ed based on the S the SOQ scores OQ scores Designed Designed f for less r less com comple lex and x and lo lower-ris risk ser service ices (Sur (Surveying & ying & Geo Geotech) ech) Standardized core ID Standar ized core ID contracts, typically $2M contracts, typically $2M or less or less ID ID contract req contract requires nego ires negotiation of tiation of rat rates only s only Im Implication – plication – it will go f it will go fast ster than the o er than the other pr her processes ocesses 12

State-Funded Streamlined Process  Applicability Applicability − ID contracts for higher-risk services based on project costs, number of contracts, or type of services  With intervie With int iews (2 st ws (2 steps) eps) − Publish RFQ − Short-list and conduct interviews − Providers selected based on interview scores  Without int Without intervie iews (1 ws (1 st step) ep) − Providers selected based on SOQ scores Sta Standa dard or non- or non-standa dard ID cont ID contracts   Dollar-value, num Dollar e, number of cont er of contrac racts, or ser or services ma es may be y be out out of the or of the ordi dinary  Provides Pr ides f for int r intervie iews ws if additi if addition onal rigor is w al rigor is warran rranted, but q d, but questi estion ons with without out a a presen presentation tion ma may be y be adeq adequat uate  ID cont ID contract req requires es nego negotiation of rat of rates only s only Im Implicati plication – – it will go t will go fast ster than er than the com the comprehens hensive, but no e, but not as f t as fast st as the accelerat as the accelerated d  13

State-Funded Comprehensive Process Applicability Applicability  − Must be used f Must be used for an r any specifi y specific de delive verable ( (SD) c contract t that i is $1M or more $1M or more  Basic Steps (2) Basic St eps (2) − Publish an RFQ Publish an RFQ − Shor Short-list the most q t-list the most qualified p alified provider iders based on the SOQ scores s based on the SOQ scores − Int Intervie iew shor w short-list t-listed pr ed providers iders − Pr Provider iders select s selected based on int d based on intervie iew scores w scores Designed f Designed for higher r higher-dollar v -dollar value pr lue projects ojects Each SD pr Each SD project oject is uniq is unique ue  SD contract req SD contract requires nego ires negotiation of de tiation of detailed scope and tailed scope and budge budget with with rates f rat s for e r execution ecution Im Implication – plication – it will tak it will take longer than the o longer than the other pr her processes ocesses 14

PEPS Division – Getting Started and Who is Eligible to Perform Work? 15