PRE-RFP MEETING FEASIBILITY STUDY / SCHEMATIC / ENVIRONMENTAL FOR I-35E / I-635 INTERCHANGE IN THE DALLAS DISTRICT 18-0SDP5002 Wednesday, June 24, 2020 PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser ocurement Services ices
Housekeeping Thank y Thank you f u for coming! r coming! Be sure to login with Be sure t login with Please stay muted your contact inf our contact information rmation during the presentation so w so we can share this f can share this for r as we will be taking teaming oppor aming opportunities unities questions at the end PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser ocurement Services ices 2
FY 20 Wave 4 Pre-RFP Meeting Agenda Timing Timing Topic pic Present resenter ers Introduction and Ground Rules PEPS – PEPS – Joe Jancusk oe Jancuska 10:00 a.m. - 10:05 a.m. Solicitation process PEPS – Mindy Sawyer 10:05 a.m. - 10:10 a.m. RFP - requirements PEPS – Mindy Sawyer 10:10 a.m. - 10:20 a.m. • Precertified work categories • DBE goals Dallas District FS/Sch/Env Details CST – Nelson Underwood 10:20 a.m. - 10:35 a.m. • Discuss the project needs Proposed timeline of procurement PEPS – Mindy Sawyer 10:35 a.m. - 10:45 a.m. Wrap up & discuss next steps PEPS – Joe Jancuska 10:45 a.m. - 10:50 a.m. PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser ocurement Services ices 3
Introduction and Ground Rules Consultant Consultant Selection Selection • Bill Fuller, P.E. TxDO TxDOT •Joseph S. Jancusk Joseph S. Jancuska, P , P.E., E., Transportation Engineer Te Team : : CFM CFM Dallas PEPS PEPS Supervisor Service Center Manager • Nelson Underwood, P.E. I-35E / I-35E / •Mindy Mindy Sa Sawy wyer er, , P.E. E. Transportation Engineer Dallas Dallas Dallas Procurement I-635 I-635 (PM) Engineer • Sandra Williams Ser Service ice Environmental Program •Christ Christopher F opher Franco, P anco, P.E. E. TxDOT Center Cent er Manager Dallas Project Portfolio Dallas • Rostam Mahbod, P.E. Personnel onnel Manager District Transportation Engineer Personnel GR GROUND R OUND RULES LES 1. Do not contact TxDOT CST members during this procurement. 2. Brief presentation – Information Purposes Only 3. Any additional questions must be emailed to Mindy.Sawyer@txdot.gov by 1:00PM on Monday, June 29th, 2020. PEPS – Professional En PEPS – essional Engineering Pr gineering Procurement Ser ocurement Services ices 4
FY 20 Wave 4 Pre-RFP Meeting Agenda Timing Timing Topic pic Present resenter ers Introduction and Ground Rules PEPS – Joe Jancuska 10:00 a.m. - 10:05 a.m. Solicitation process PEPS PEPS – – Mindy Sa indy Sawy wyer er 10:05 a.m. - 10:10 a.m. RFP - requirements PEPS – Mindy Sawyer 10:10 a.m. - 10:20 a.m. • Precertified work categories • DBE goals Dallas District FS/Sch/Env Details CST – Nelson Underwood 10:20 a.m. - 10:35 a.m. • Discuss the project needs Proposed timeline of procurement PEPS – Mindy Sawyer 10:35 a.m. - 10:45 a.m. Wrap up & discuss next steps PEPS – Joe Jancuska 10:45 a.m. - 10:50 a.m. PEPS – Professional En PEPS – essional Engineering Pr gineering Procurement Ser ocurement Services ices 5
Solicitation Process – Specific Deliverable – FS/Sch/Env Federal with Int deral with Intervie iews – ws – DBE Goal BE Goal • 145 w 5 working da days fr ys from om RFP kick RFP kick-o -off t to cont contra ract e execut ecution Proposal Ev Pr oposal Evaluation aluation (Shor (Short-li -listed pr d providers iders move t mo to the int the intervie iew phase) w phase) Intervie Int iew Ev w Evaluation aluation Selection Select ion PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser ocurement Services ices 6
Solicitation Process – Specific Deliverable – FS/Sch/Env Ke Key I Items Avoid Disq oid Disqualif ualifications ications •SOQ R SOQ Reminders minders •Email before the deadline •PDFs in an email PDFs in an email •QA/QC the submittal by referring directly to the RFP •Mak Make sure t sure to follo llow the w the to avoid disqualifications RFP RFP •Check that all mandatory •Submit all applicable Submit all applicable forms are in your package documents req documents required ired •Verify Task Leaders are pre- •Pr Project T oject Team Com am Composition osition certified in standard work Form Fo categories •Check your NAICS codes to make sure they are correct •Verify PM and TLs are correct PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser ocurement Services ices 7
RFP Process - Specific Deliverable – FS/Sch/Env Request f est for Pr r Proposal (RFP) oposal (RFP) What w we are l looking f ing for i in y your r ur response sponse ( (Proposa posal) RFP “proposal content” paragraph We are int are interest rested ed in in meeting the contract meeting the contract is developed to guide your goals and consultant characteristi goals and consultant charact ristics s – Target response or “narrative” to focus proposal responses to answer each pr proposa oposal on the needs for this contract. evaluation crit aluation criteria. eria. Tell us ll us about y about your e ur experience perience– Provide your Proposal: You may use graphics, best detailed examples, include challenges, tables, and images to support your as well as lessons learned, innovative ideas response. If a graphic can better or alternatives. Give credit where due. convey the idea, use a graphic. Quality over q Quality o er quant antity – ty – One or two great Past-performance will be captured examples are better than several good or at the proposal phase and will and will average ones. Be clear, concise and technical. come fr come from PS-CA om PS-CAMS. Thoughtfu Thoughtful rele relevant responses– responses– No key- word search; this is about your capabilities, experience, knowledge, and thought process. PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser ocurement Services ices 8
Solicitation Process – New Separation of Criteria Proposal Evaluation Criteria • New separation of federal evaluation criteria PEPS – PEPS – Professional En essional Engineering Pr gineering Procurement Ser ocurement Services ices 9
Intervie Int iew P w Process – ocess – Specific Deliv fic Deliverable – erable – FS/Sc S/Sch/En h/Env Intervie Int iew and Contract Guide (ICG w and Contract Guide (ICG) Typical Int pical Intervie iew Pr w Process ocess • Outlines the interview date, time, TxDOT Introductions / TxDOT Instructions and location* Consultants begin with a presentation • Interview structure based on the interview content • Interview presentation content paragraph and scoring criteria paragraph percentages they are provided in the ICG • Standard TxDOT contract template CST Break Attachment B – Services to be • Follow-up question development • Provided by the State Consultant Response in Q & A Session • Attachment C – Services to be Provided by the Engineer TxDOT Concluding Remarks After each int Af r each intervie iew, the CS the CST individuall T individually scores based on scoring crit scores based on scoring criteria present eria presented d during the presentation de during the present ion developed fr loped from th om the cont e content ent paragraph and the Q paragraph and the Q & & A session. A session. *Int *Inter ervie views are current s are currently being conduct ly being conducted via video conf d via video conferenc erence, ho , however, this ma this may change. y change. PEPS – Professional En PEPS – essional Engineering Pr gineering Procurement Ser ocurement Services ices 10
FY 20 Wave 4 Pre-RFP Meeting Agenda Timing Timing Topic pic Present resenter ers Introduction and Ground Rules PEPS – Joe Jancuska 10:00 a.m. - 10:05 a.m. Solicitation process PEPS – Mindy Sawyer 10:05 a.m. - 10:10 a.m. RFP - requirements PEPS PEPS – – Mindy Sa indy Sawy wyer er 10:10 a.m. - 10:20 a.m. • Precertified work categories • DBE goals Dallas District FS/Sch/Env Details CST – Nelson Underwood 10:20 a.m. - 10:35 a.m. • Discuss the project needs Proposed timeline of procurement PEPS – Mindy Sawyer 10:35 a.m. - 10:45 a.m. Wrap up & discuss next steps PEPS – Joe Jancuska 10:45 a.m. - 10:50 a.m. PEPS – Professional En PEPS – essional Engineering Pr gineering Procurement Ser ocurement Services ices 11
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