2018 General Consultant Services On-Call RFP Pre-Proposal Meeting April 30, 2018
RFP Personnel Construction Management Disciplines Kirk Petrik Planning Consulting Services Jeff Bandy Contract Questions MaryHelen Iverson Technical Disciplines Steve Reum Security Prequalification Contractor’s List (SPCL) Melissa Hollenbaugh RFP Oversight/Administration Robert Mahoney
RFP Schedule April 9 th Advertisement Date April 30 th Pre-Proposal Meeting NLT May 3 rd Written Questions Due (anticipated) May 18 th Answers to Written Questions Posted May 25 th , 3:00 P . M . Proposals Due By June 29 th In-House Review & Selection Process By July 9 th Notification Letters Sent By July 27 th Contracts - Internal Review / Approval NLT August 15 th Signed Contracts Returned to DW August 22 th Approval of Contracts
Introduction • On-Call Contracts will be awarded for a three-year period (+ Optional (2) 1-year extensions) • Written requests for interpretation, clarification, and/or additional information must be received in writing no later than May 3 rd • Submit 6 bound copies and 1 PDF of the technical proposal • Submit one copy of the Price Proposal in separate envelope (Utilize rate sheet provided)
History of Denver Water’s On-Call Volume 5
2007-2018 Task Order Summary Amount Paid on GES Task Orders: $ 20,590,845 Number of GES Task Orders Written: 610 $ 33,755 Average Price of GES Task Order: Amount Paid on CM Task Orders: $ 5,879,419 Number of CM Task Orders Written: 56 $ 104,990 Average Price of CM Task Order:
2015-2018 Task Order Summary Amount Paid on GES Task Orders: $ 3,584,774 Number of GES Task Orders Written: 93 Average Price of GES Task Order: $ 38,546 Amount Paid on CM Task Orders: $ 941,476 Number of CM Task Orders Written: 8 $ 117,685 Average Price of CM Task Order: Amount Paid on Planning Task Orders: $ 1,288,793 Number of Planning Task Orders Written: 30 $ 42,960 Average Price of Planning Task Order:
General Engineering Services Discipline Areas No. of No. of Categories Task Orders Categories Task Orders Aerial Mapping Services 3 Geotechnical Services 16 Architectural Services 7 Geotechnical for 6 Trenchless Tunneling Business Consulting 5 Services Mechanical Systems 3 Corrosion Services 9 Structural Engineering 5 Services Dam Engineering 14 Services Survey Services 2 Drafting Services 2 Water T&D Processes 5 Drainage and Floodplain 4 Water Treatment 3 Services Processes Estimating Services 9
Construction Management Services Discipline Areas Categories No. of Task Orders Construction Administrative Functions 1 Dam Construction 2 Electrical and Instrumentation & 1 Control (I&C) General Building 1 Water and Wastewater Treatment 3 Plants, Water Transmission and Distribution
Current RFP Disciplines 10
RFP Technical Discipline Areas • Geotechnical Services for Trenchless • Aerial Mapping Tunneling • Architectural Services • *Hazardous Material Services • Business Consulting (Hazmat) • Cathodic Protection • Heating, Ventilating and Air • Dam Engineering Services Conditioning (HVAC), Plumbing and Fire Protection Systems • Drainage & Floodplain Services • Hydraulics • Drafting Services • Mechanical Systems • EI&C - Electrical, • Structural Engineering Services Instrumentation, and Control • Survey Services • *Environmental Acoustics • Water Transmission and Distribution • Estimating Services Systems • Geotechnical Services • Water Treatment Processes *New Category
RFP Construction Management Services Discipline Areas • Identify your areas of focus – Construction Administration Functions, Construction Schedule Analysis, Project Controls Expert, Design Drawing Coordination Check, and Constructability Review – *Corrosion, Cathodic Protection, and Protective Coatings – Dam Construction – Electrical and Instrumentation & Controls, and Hydroelectric Power – General Building, Heating, Ventilating and Air Conditioning (HVAC) and Plumbing Services, and Specialty Inspection – Water and Wastewater Treatments Plants, Water Transmission and Distribution *New Category
RFP Planning Discipline Areas • Customer Planning • Environmental Planning • Water Resources – Planning, Supply, Analysis, and Water Rights Notes: 1. Requires Conflict of Interest statement.
Professional Agreement Considerations • Respondents selected to provide on-call services should be prepared to accept the terms and conditions as set forth in the General Consultant Services Agreement. • Professional Liability Insurance requirements may be waived or modified at Denver Water’s discretion
Security Screening Requirements • Increased security on release of contract documents and site access. • All security screening options listed in the contract. Each Task Order will identify which security screening option applies, if any. • If required, screening includes: – CBI Criminal History Check and / or – Drug and Alcohol Screening • The Construction Project Managers may perform initial screening on-site
Use of Standards • Consultants are responsible for following Denver Water standards as identified in the Contract/Task Orders: – CAD Standards – Capital Project Construction Standards (CPCS) – Current version January 2017 – Capital Project Procedures Manual (online)
Project Management Certification • Denver Water is emphasizing PM training and certification • 5 Bonus Points will be awarded for PMI-Certified leads for a technical discipline • PMP Certification for Project Manager may be required for Task Order award, depending on nature of the Task Order.
Selection Criteria Max. Points Criteria (105 points) Firm’s experience record on similar projects, including past performance with Denver Water; the firm’s ability to develop meaningful cost-loaded schedules and adhere to 35 schedules and budgets. Qualifications and relevant project experience of key personnel in the technical 35 discipline. Capability of local staff to complete assignments 15 Proposal organization per RFP, clarity, conciseness and thoroughness 15 100 Total *Certified Professional Project Manager status for project personnel 5* * This is a potential bonus 5 points to be added in technical disciplines where appropriate.
Q & A
RFP Questions Received (continued) • Q: Our firm is looking into attaining PMP certification, but would not be able to have it completed by the due date of the proposal. Please indicate whether or not this certification is a necessity in order to propose for this RFP. • A: Firms are not required to possess the PMP at the time of submission in order to submit on this RFP. The firm’s Project Manager(s) need to obtain the certification prior to executing a task order with Denver Water. • Note: PMP certification is for individuals, not firms. Also, DW notified firms of this requirement 5 years ago.
RFP Questions Received (continued) • Q: In the Request for Proposal for General Consultant Services Section 2.14 Project Management Certification, it states that PMP certification is required of project managers and discipline leads for all technical design and construction management task orders. Does this requirement also extend to potential task orders in the Planning Consulting Services Discipline Areas or General Engineering Services Discipline Areas such Aerial Mapping, Business Consulting, Hazmat, Surveying or other projects involving assessments, investigations, or studies not design or construction in nature? • A: No, it is only applicable for Technical Design/Construction Management Task Orders, or any Task Order Denver Water deems the requirement of professional project management.
RFP Questions Received (continued) • Q: Would you like the price in a separate PDF? • A: No, price proposals should be completed in the Excel file provided with the RFP posting and submitted on paper in a separate envelop marked “Price Proposal – Confidential”. • Q: Who are the incumbents for the on-call? • A: The list of firms awarded GES Agreements in 2015 will be published to the DenverWater.org website under this posting for this RFP.
RFP Questions Received (continued) • Q: Will Denver Water Consider firms less than 5 years old or will points be deducted? • A: Yes, firms of any years in business will be considered, based on the project experience of their staff. • Q: Will Denver Water consider resumes of engineers prior to the company being founded – if company is less than 5 years old? • A: Yes. Please detail the experience of the firm’s staff in your proposal. Denver Water is looking for people with the desired project experience employed by the firm, but not in teaming arrangements with another firm.
RFP Questions Received (continued) • Q: Will firms lose points for not having past performance with Denver Water? • A: No. This RFP is an opportunity for Denver Water to gain experience working with new firms. • Q: Are there MBE/WBE goals for this solicitation? • A: Not for this solicitation.
Security Prequalification Contractor’s List (SPCL)
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