8th Grade Trip-Washington, D.C. Thursday and Friday, April 2nd and 3rd
Smithsonian Museums
United States Holocaust Memorial Museum
Walking Tour of Memorials
Arlington National Cemetery
Tomb of the Unknown Soldier
Preliminary Itinerary Day 1- Thursday, April 2 Day 2- Friday, April 3 ❏ 4:30 a.m. - Arrival at school 5:00 a.m. - Busses depart WEMS 7:00 a.m. - Breakfast @ Hotel ❏ ❏ ❏ 8:30 a.m. - Arlington National Cemetery (Rest stop en route) Walking Tour ❏ ❏ 10:30 a.m. - Smithsonian Museums on the National ❏ 11:15 a.m. - Wreath-Laying: Changing of Mall the Guard at the Tomb of the Unknown ❏ National Museum of American History Soldier ❏ National Museum of Natural History ❏ 12:00 p.m. - Visit United States Marine National Air & Space Museum ❏ Corps Memorial (Iwo Jima) ❏ Lunch at Smithsonian ❏ 12:30-3:00 p.m. – African American 2:00 p.m. - U.S. Holocaust Museum ❏ Museum ❏ Lunch at the muse ❏ 3:45 p.m. - Walking tour of the monuments ❏ 3:30 p.m. – photo opportunity at the World War II, Vietnam, MLK, FDR ❏ White House ❏ 7:00 p.m. - Check in at Hotel ❏ 4:00 p.m. - Depart for home 8:00 p.m. - Game Show & DJ Dance Dinner Party ❏ ❏ (Rest stop en route) ❏ 9:00 p.m. - Approximate arrival home ❏ 11:00 p.m. - Lights Out 3 Security Guards on Duty ❏
EMBASSY SUITES by Hilton Alexandria, VA
Total cost of the trip: $389.00 Price includes transportation, guided tour, admission to sites, hotel, dinner and breakfast, and Game Show & DJ Dance Party. Students will be responsible for food at rest stops (2) and lunch on both Thursday and Friday. All Aboard Tours offers trip insurance for an additional $49. Details are included in the contract. If you choose to cancel your trip within 4 weeks (Feb 5) of the departure date, and you do not have trip insurance, you will not receive a refund.
Payment for Trip Due Dates: Registration/First Payment Final Payment $200.00 Friday, (or Payment in Full): January 17, 2020 Monday, Students MUST be registered by December 9, 2019. December 9, 2019 Note - we will not offer any extensions if you miss a deadline. This trip requires intricate planning, and therefore we cannot make any exceptions.
Things to consider before attending this trip: ● This trip involves a great deal of walking over a period of 36 hours. Students should consider the physical demands of touring a large metropolitan city before signing up for the trip. We will walk approximately 9 miles on the first day of the trip. ● Students must abide by the WEMS Code of Conduct throughout the trip. ○ Any student who has accrued 8 or more demerits within two weeks of the trip will not be allowed to participate. ○ Any student who is suspended from school or on social probation within two weeks of the trip will not be allowed to participate. ○ Students who violate the Code of Conduct while on the trip will be sent home immediately at the expense of the parent.
Parent chaperones Job Description If you are interested… If you are interested… ● Supervise 8-12 students throughout the trip - on ● Please email Mr. Massa the bus, at rest stops, (jmassa@westex.org) at tour sites, and in the hotel. ● Priority is given to students with ● Hotel Responsibilities medical needs ○ Room check at “Lights Out” ● Number of chaperones will be based on ○ Monitor hallways until Security the number of students attending the arrives trip and the number of Faculty who are ○ Wake up call chaperoning ○ Room check at check out ● You will be notified by Mr. Massa as ○ Supervise dance party and breakfast to whether or not you have been ● Assist Faculty and Administration in ensuring chosen to chaperone. Notification that the WEMS Code of Conduct is observed at anticipated by February 2019. all times.
Rooming Assignments After the final payment date, we will meet with students to go over the process of rooming. Once rooms have been set with the trip company (approximately 6 weeks prior to departure), no adjustments will be made. Students should choose roommates wisely...
Rooming Assignment Procedure 1. Students will find roommates to make up a foursome. 2. One student will be the Room Captain. The Room Captain will complete a Google Form including the names of all 4 roommates. 3. The Room Captain may request to TRAVEL with two other rooms. 4. Mr. Massa will try to accommodate at least ONE TRAVEL group request. They may not be in the same travel group, but Mr. Massa will try to put them on the same bus. If the same group is requested multiple times, the group may be on a different bus depending on the numbers.
Rooming Procedures continued... 5. If there is a group of 6 friends, students will be encouraged to compromise and be sensitive. WE leave no one out, so WE work it out! You can do four and two, or three and three 6. If there are less than 4 in the room... a. Any vacant spot will be filled with a single person or a pair of students. Students will be asked for permission before the room is finalized.
Are students guaranteed to room with the people they requested? a. No. We reserve the right to change roommates if we feel your group may be compromised. b. Mr. Massa will speak with the group to reorganize.
Registration and Payment: This will be completed ONLINE. To access information, please use: www.mytrip.allaboardtours. com
Step One - Signup below to create your account
Step Two - Enter the Tour Web Code located in the letter VZQQXQ )
Step Three - Create your profile and password
This page summarizes your tour, traveler info, and payment info. Click here now.
Click here to access the Trip Packet. You can also download this from our WEMS website.
Register your child for the trip on this page. Click on “New Traveler.”
This page is for your payment info. Pay by credit card or PayPal.
Students who require prescription medication while on the trip, MUST see Mrs. Logan before Thursday, March 26 to complete a required. form!
Trip Information on our Website - www.westex.org/wems
We will be Cash or checks selling the payable to West souvenir Essex are accepted. Washington Order form and hoodies for $15. payment can be Purchase given to Mr. Massa Deadline: Jan 27 or to Mrs. Fredo in the Main Office. The order form is on Google Classroom.
Questions? Concerns? Email: Mr. Massa - jmassa@westex.org Google Classroom Code (for students) a7ess5v
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