21 ST CENTURY COMMUNITY LEARNING CENTERS FALL WORKSHOP Illinois State Board of Education October 10, 2018 Whole Child ● Whole School ● Whole Community 1
Agenda • Our Roles at the State Level (ISBE, AIR, and EDC) • The Continuation Grant and Co-Applicants • Extended Learning Time (ELT) • Fees and Fundraising • Out-of-State Travel Forms • Grant Periodic Performance Report (GPPR) Key Dates and Deadlines 21 st CCLC Federal Performance Data (21APR) • Whole Child ● Whole School ● Whole Community 2
ISBE Principal Consultants • We are always here to help. • Contact your principal consultant… • All consultants can be reached by phone at 217-782-5270 or email address: • Kenya Davis at kedavis@isbe.net • Shayla Grantham at sgrantha@isbe.net • Sarah Ogeto at sogeto@isbe.net Whole Child ● Whole School ● Whole Community 3
21 st Century Program Resources • We are all here to help you help the students of Illinois. • AIR: Here to help with Professional Learning and Technical Assistance inquiries • Contact them at iqasupport@air.org • EDC: Here to help with Evaluation inquiries • Contact them at 21stCCLC.Evaluation@edc.org Whole Child ● Whole School ● Whole Community 4
Reminders for 21 st CCLC Grantees • Grantees are responsible for co-applicant’s assurances. • This information should be updated and maintained by the grantee. • Please notify your principal consultant with any major changes. Whole Child ● Whole School ● Whole Community 5
Extended Learning Time • ISBE does allow for ELT. • ELT must be approved in the original application. • Under ESSA, the requirements for ELT have changed. • “[ELT] provides students at least 300 additional program hours before, during, or after the traditional school day; [it also must] supplement but not supplant regular school day requirements”. • Your program will need to describe and provide evidence (i.e. program schedule, principal letter of support, district approval etc.) of how it will be able to meet this requirement before ELT is approved. Whole Child ● Whole School ● Whole Community 6
Fees and Fundraising • Fees and Fundraising • Per The US Department of Education (ED) each state has to submit a request to allow grantees to charge fees as well as establish how fundraising dollars will be used. • We have submitted our request for permission after setting our parameters based on the current RFP and best practices. • Please watch for updates that will be broadcasted once our request has been approved by ED. Whole Child ● Whole School ● Whole Community 7
Out-of-State Travel • Out-of-State travel is permitted… • If it is allocated in the budget. • If it is connected to a goal or innovative programming. • If the form is SUBMITTED and APPROVED 45 day BEFORE travel. • The form can be found on the ISBE website on the 21 st Century page (https://www.isbe.net/Documents/43-44_out-of-state- travel.pdf). • Students are not allowed to travel out-of-state overnight. Whole Child ● Whole School ● Whole Community 8
Grant Periodic Performance Report • This a measure of self reporting that the State would like to use to collect data. • 21 st Century uses this data as well as our own data collection systems. • The objectives and deliverables are derived from our 21 st Century RFP. • Please submit your Grant Periodic Performance Report (GPPR) when the window to submit is available. • We are working hard to approve/disapprove them in a timely fashion. Whole Child ● Whole School ● Whole Community 9
Example of UGA Exhibit B Section 1. ABC program offers academic enrichment and club activities daily. 2. This is to increase student participation in after school programming. 3. Social emotional learning sessions are scheduled to take place within the next few weeks. Whole Child ● Whole School ● Whole Community 10
Example for Results/Accomplishment Section 1. Source for Measurement 2.a.1: Attendance Rate: We offered programming four days a week during the first reporting period. Due to this, we have seen an increase in the number of students that attend school daily as well as our program. 2. Source for Measurement 3.a.2: Suspension: We have seen a decrease in the number of suspensions this year. The administration has attributed this to our after school program attendance. 3. Source for Measure 6.a.2 Attendance at Workshop: This goal was met when I attended the Fall Workshop hosted by AIR and ISBE on October 10, 2018. Whole Child ● Whole School ● Whole Community 11
Very Important Deadlines Grant Periodic Performance Reports • Quarter 1: Ends September 30; report is due by October 31 • Quarter 2: Ends December 31; report is due by January 31 • Quarter 3: Ends March 31; report is due by April 30 • Quarter 4: Ends June 30; report is due by July 31 Whole Child ● Whole School ● Whole Community 12
Overview of Key Dates/Deadlines for 21 st CCLC •Oct 10th – 21st CCLC Fall Kick Off •Oct 15th – Spring 2018 21APR Reporting Window opens •Oct 20th – Expenditure report submission in IWAS Fall •Oct 31st – Grant Periodic Performance Report due in IWAS •Nov 15th – Spring 2018 21APR Reporting Window closes •Nov 30th – Local Evaluations are due to EDC •Dec 31st - Tier I Survey due to ISBE Winter •Jan 20th - Expenditure Report submission in IWAS •Jan 31st - Grant Periodic Performance Report due in IWAS •April 20th - Expenditure Report submission in IWAS •April 30th - Grant Periodic Performance Report due in IWAS Spring •May TBA - Spring Conference •Summer 2018 ISBE 21st CCLC Data Warehouse window will open in the Spring, dates are TBD •June TBA - Spring survey due to EDC •July TBA - Fall 2018 data submission in 21 APR •July 20th - Expenditure report submission in IWAS Summer •July 31st - Grant Periodic Performance Report due in IWAS •Fall Summer 2018 ISBE 21st CCLC Data Warehouse window will open in the Spring, dates are TBD Whole Child ● Whole School ● Whole Community 13
21 APR Updates and Reminders • Spring 2018 Reporting Window will open October 15, 2018 and close November 15, 2018. • State Assessment reporting data will be accessible in the 21 st CCLC Data Warehouse and Benchmarking Tool. • All 21 APR data elements can be pulled from the in the 21 st CCLC Data Warehouse and Benchmarking Tool. Whole Child ● Whole School ● Whole Community 14
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