2020-2021 School District Budget Development Discussion Brian D. Russ, Superintendent Joanne M. George, Business Administrator Board of Education Meeting April 8, 2020
Agenda • East Aurora UFSD Values & Vision • Budget Development Considerations • Finance Committee Update • Tax Levy, Tax Rate and Equalization • Tax Levy Limit Calculations • Projected Revenue & Expenditure • 2020-2021 Long-Range Priorities • Budget Development Calendar
Budget Development We must remember: This is about more than reductions and balancing a budget. This is about determining how to best live our Values as we chart an ambitious and sustainable Vision ; upholding the integrity of our District as we strive to continue to provide excellent quality programs, environments, and experiences for our students, staff and community, both today and into the future
Considerations for the Budget Process • We are completely and unwaveringly committed to serving the interests of our students . • We are committed to exercising care and good judgment in managing the resources with which we are entrusted with, by our Community . • We are committed to conducting our business in an open, objective, and professional manner. • We are committed to constant improvement and future-focused planning.
Budget Finance Committee • 08/01/19, 11/26/19, 01/07/20, 02/04/20, 02/25/20 • 04/06/20 • Reviewed earliest budget vote calendar – June 2, 2020 (only a sample calendar) − New Budget vote date has not been established • Reviewed 2019-2020 Revenue and Expenditures • Reviewed newest State Aid runs – Decrease of $148,010 from original runs • Reviewed items discussed at cabinet to remove from 3/25/20 version of proposed budget to help close the budget gap • Next Date - Unknown
East Aurora Union Free School District Financial Rebuilding Total Increase: • Reserve/Fund Balance 2013-14 2016 - 17 2017 - 18 2018-19 16-17 to 17-18 - $1,677,250 • Employee Benefit 17-18 to 18-19 $1,152,550 • $922,933 $182,784 $258,458 $296,031 Accrued Liability Creation of Tax Cert Reserve: • 17-18 – Funded $270,000 • Retirement ERS $135,373 $5,253 $5,639 $85,820 18-19 – Used $208,000 Fisher Price Tax Refund • Retirement TRS $0.00 $0.00 $0.00 $80,000 18-19 – Funded $60,000 for new notice of Tax Cert • Capital Technology Reserve: • Liability + Insurance $237,532 $41,608 $41,636 $41,953 18-19 – Funded $200,000 • Capital - Project $1,131 $1,133 $151,134 $444,611 EBLAR Reserve: • 17-18 – Funded $75,000 • Repair $392,835 $393,355 $393,605 $396,659 18-19 – Funded $35,364 • Tax Cert $0.00 $0.00 $270,000 $123,754 Capital Reserve: • 17-18 – Funded $150,000 • Capital - Technology $0.00 $0.00 $0.00 $200,000 18-19 – Defunded $150,000 • Appropriated Fund 18-19 – Funded $442,494 • $980,000 $0.00 $418,148 $868,148 Balance Retirement ERS – 18-19 Funded $80,000 • Retirement TRS – 18-19 Funded $80,000 • Unappropriated Fund $636,277 $503,218 $1,265,981 $1,420,175 Debt Service Reserve – 19-20 Using $886,491 • Balance Appropriated Fund Balance – 17-18 $418,148 – 18-19 • $868,148 TOTAL $3,306,081 $,1,127,351 $2,804,601 $3,957,151 Unappropriated Fund Balance at 3.91% from 1.52% • EAUFSD deemed Most Fiscally Stressed in State of New York • Debt Service Reserve $2,965,427 $1,596,675 $886,491 $1,355,704 16-17 and susceptible to stress in 17-18
East Aurora Union Free School Fiscal Stress Score • EAUFSD – Three Year Fiscal Stress • 2017 – 73.3 • 2018 – 28.3 • 2020 – 10.0 • All NYS Schools 6.5 • Improving, but still need to be financially cautious January 23, 2020 December 29, 2017 December 28, 2018
Tax Levy Limit Calculation 2020-2021 Budget Planning 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Calculation Actual Actual Proposed Projected Projected Projected Real Property Tax Levy – Prior Yr $20465,729 $21,589,140 $22,550,127 $23,724,073 $24,395,350 $24,957,156 Tax Base Growth Factor 1.085 1.0090 1.0104 1.0093 1.0093 1.0093 PILOTS – Prior Year $42,850 $23,985 $12,325 $25,084 $25,836 $0 Capital Exclusion – Prior Year $0 $516,936 $846,151 $1,401,025 $1,529,206 $1,507,204 Allowable Growth Factor 1.0200 1.0200 1.0181 1.0143 1.0143 1.0143 PILOTS – New Year $23,985 $12,325 $25,084 $25,836 $0 $0 Tax Levy Limit Before Exclusions $21,072,204 $21,703,976 $22,323,048 $22,866,144 $23,449,952 $24,021,213 Capital Exclusion – New Year $516,936 $846,151 $1,401,025 $1,529,206 $1,507,204 $1,457,973 Tax Levy Limit $21,589,140 $22,550,127 $23,724,073 $24,395,350 $24,957,156 $25,479,186 Dollar Amount Change $1,123,411 $960,987 $1,173,946 $671,277 $561,805 $522,030 Percent Increase 5.49% 4.45% 5.21% 2.83% 2.30% 2.09% Tax Cap Compliant Legislative Change - BOCES Capital Exclusion = 0.4% Increase - $88,568 Tax Base Growth Factor = .99% Increase - $234,521
East Aurora Union Free School Tax Rate History and Projection 2017-2018 2018-2019 2019-2020 2020-2021 Tax Levy Actual Actual Actual Proposed EAUFSD $20,465,729 $21,589,140 $22,550,127 $23,724,073 2017-2018 2018-2019 2019-2020 2020-2021 Town Equalization Equalization Equalization Equalization Est. As of 4/8/20 Aurora 35.00% 35.00% 32.50% NYS has Not posted Colden 41.00% 40.00% 37.00% New Rates Elma 4.28% 4.10% 4.10% Assuming 2017-2018 2018-2019 2019-2020 2020-2021 Equalization Town Actual Rate Actual Rate Actual Rate Estimated Rate Rates Remain Aurora $40.13 $42.58 $44.38 $46.22 the same and Colden $34.26 $37.26 $38.98 $40.60 1.0104% Assessment Elma $328.16 $353.52 $351.77 $366.39 Growth in Projected Rate Increases - 4.15% Aurora
Expenditure Proposal GAP Remaining = $ (412,388) 2019-20 2020-21 Year-Year Year-Year 2021-22 2022-23 2023-24 Expense Category Adopted Proposed $ Change % Change Projected Projected Projected Salaries 15,643,807 16,506,538 862,731 5.51% 17,516,124 18,197,568 18,917,908 Fringe Benefits 6,258,618 6,235,011 (23,607) -0.38% 6,417,011 6,490,700 6,565,772 Equipment 96,000 151,000 55,000 57.29% 111,000 151,000 151,000 Supplies 622,630 588,930 (33,700) -5.41% 623,930 623,930 623,930 Contractual 2,368,784 2,266,952 (101,832) -4.30% 2,428,271 2,406,149 2,424,609 State Aided/Tuition 639,073 639,073 0 0.00% 639,073 639,073 639,073 BOCES 4,796,050 5,607,829 811,779 16.93% 5,776,064 5,949,347 6,127,825 Transportation 1,953,084 2,027,054 73,970 3.79% 2,068,003 2,109,644 2,152,095 Sub Total 32,378,046 34,022,387 1,644,341 5.08% 35,579,476 36,567,411 37,602,212 Debt Service/Interfund 3,953,808 4,522,203 568,395 14.38% 4,478,688 4,442,163 4,390,538 TOTAL 36,331,854 38,697,279 2,212,736 6.09% 40,058,164 41,009,574 41,992,750
Proposed Revenue GAP Remaining = $ (412,388) Based on Newest State Aid Runs Budget plus anticipated additional Building Aid 2019-20 20-21 Dollar Percent 21-22 22-23 23-24 Revenue Category Adopted Proposed Change Change Projected Projected Projected Property Tax Items 22,574,452 23,761,157 1,186,705 5.26% 24,432,434 24,969,156 25,491,186 State Aid less Building 7,598,983 8,106,167 632,754 8.33% 8,231,737 8,231,737 8,231,737 Aid State Aid – Building Aid 2,711,771 2,766,048 76,714 2.83% 2,788,485 2,788,485 2,788,485 Sales Tax 2,000,000 2,100,000 100,000 5.00% 2,100,000 2,100,000 2,100,000 Miscellaneous Revenue 578,500 722,680 144,180 24.92% 722,680 722,680 722,680 Appropriated Reserves 0 258,003 258,003 100% 0 0 0 Appropriated Fund 868,148 418,148 (450,000) -51.83% 418,148 418,148 418,148 Balance TOTAL 36,331,854 38,132,203 1,948,356 5.36% 38,693,484 39,280,206 39,852,236 Approximately $148,000 less than the 3/25/20 version
New GAP 04/08/20 ($412,388) • What has Changed since 3/25/20 Board of Education Meeting − Revenues Decreased by $148,007 - State Aid − Expenditures Decreased by $152,689 – Various Projected Restored Positions Ø Net Change to our GAP a Decrease of $4,682
Multi- Year Budget Priorities for 2020-21 through 2023-24 Priority 20-21 Estimated Cost Parkdale Initiatives 1.0 STEAM Teacher 1.0 FTE - Included $ 69,573 2.0 FTE K-4 – to Complete 6 Sections per Grade Level 1.0 FTE - Included $139,146 0.2 FTE Music 0.2 FTE - Included $ 10,719 0.2 FTE Physical Education $ 10,719 1.0 FTE Literacy Coach $ 69,573 Restoration of Field Trips $ 14,000 Restoration of Building Level Budgets $ 5,000 0.5 FTE Math AIS $34,787 High School Initiatives 4 – 1.0 FTE’s – 8 Period Day Partial Included $278,292 Continue to Increase Building Level Budget $ 5,000 Bring Back Art Club $ 2,526 STEAM Program Materials & Supplies $ 10,000 Restoration of Field Trips $6,500 MaiaLearinging Paltform – HS & MS $ 8,875
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