2019-20 Tentative Budget Presented to the Napa Valley College Board of Trustees June 13, 2019
2019-2020 Tentative Budget 2018-2019 Planning and Budget Committee Members Steven Balassi Faculty Co-Chair Paul Gospodarczyk Academic Senate Rep. Robert Parker District Co -Chair Robert Harris Administrative Rep. Maria Biddenback Academic Senate Rep. Jaime Huston Academic Senate Rep. Asst. Superintendent/ Rhue Bruggeman Academic Senate Rep. Erik Shearer VP, Academic Affairs Matt Christensen Director, Facilities Martin Shoemaker Classified Rep. Asst. Superintendent/ Oscar De Haro Howard Willis Administrative Rep. VP, Student Affairs Aaron DiFranco Academic Senate Rep. Lauren Winczewski Academic Senate Rep. David Ellingson Academic Senate Rep. Vacant Academic Senate Rep.. Bob Freschi Academic Senate Rep. Vacant ASNVC Rep. Vacant ASNVC Rep. Michael Gianvecchio Academic Senate Rep. Vacant Classified Rep. 2
2019-2020 Tentative Budget Planning and Budget Process Timeline • Planning Priorities approved by Board of Trustees 11/09/17 (3 year) • Budget Development Values and Assumptions approved by Board of Trustees 10/11/18 • Campus Planning and Budget Development Forums 11/01/18, 11/05/18 and 01/31/19 • Unit Plan Forms submitted to President/Vice Presidents 02/25/19 • Area Councils review plans 02/26/19 through 04/04/19 • Cabinet reviews prioritized lists from Area Councils 04/05/19 through 05/01/19 • VP of Administrative Services prepared tentative budget proposal based on revenue and expense projections and established priorities • Planning & Budget Committee reviewed tentative budget proposal and approved 05/10/19 • Tentative budget presented to campus community 05/16/19 • Tentative budget presented to Audit and Finance Committee 06/04/19 • Tentative budget presented to Board of Trustees 06/13/19 3
2019-2020 Tentative Budget Five Planning Priorities 1. Work with local educational partners to promote opportunities at NVC and equip incoming students with the skills and resources needed for college success 2. Engage NVC students and assist in their progress towards educational and job training goals 3. Increase NVC student achievement and completion of educational and job training goals 4. Ensure the fiscal stability of NVC as it transitions to a community-supported district 5. Enhance collaboration between NVC and community & civic partners 4
2019-2020 Budget Values and Assumptions I. Integration to Planning The NVCCD 2019-2020 Tentative and Final Budgets will be developed consistent with the Annual Planning and Budget Process that has been approved through the institution’s shared governance processes. As resources allow NVCCD will fund priorities consistent with area plans. 5
2019-2020 Budget Values and Assumptions II. Fiscal Stability The Board of Trustees is committed to ensuring that financial resources are sufficient to support and sustain student learning programs and services, college operations, and institutional effectiveness. Board Policy 6200 Budget Preparation, compliance with the State Chancellor's fiscal monitoring requirements, and Title 5 regulations related to principles for sound fiscal management, ensure fiscal stability and integrity. The 2019-2020 Budget including all sources and uses of funds (including philanthropic donations) should be developed on the basis of projected revenue and expenditures in order to avoid deficit spending. The Board of Trustees may consider using a portion of the ending balance to fund one-time expenditures that are consistent with institutional goals and objectives. Investment to support the development of alternative forms of ongoing revenue may be made if consistent with the College’s strategic plan. In keeping with the Chancellor’s Office directive regarding maintenance of reserves, NVCCD has historically maintained a 5% reserve. To ensure NVCCD’s ability to avoid cash flow shortages and as required by the Chancellor’s Office Institutional Effectiveness Partnership Initiative, the Budget Committee recommended establishing a 12% reserve to cover two months of payroll. Projections for 2019-2020 reflect maintenance of a 13% reserve. 6
2019-2020 Budget Values and Assumptions III. Personnel NVCCD is committed to the concept that all employee groups (Administrative, Faculty and Classified staff) play an important role in educating and serving students and all employees will be respected and valued for their contributions to the success of students. As a result, whenever possible, restructuring positions and/or programs, transfers of existing staff, and delays in hiring will be considered in order to support the fiscal stability of NVCCD. Every vacancy will be analyzed to determine the extent to which the position is essential to college operations. The use of temporary, hourly employees will be limited to short term assignments during peak periods, or in the absence of permanent staff essential to maintain educational programs and basic services. NVCCD will use actual costs for current employees and mid-range estimates for vacant positions when developing the baseline budget for salaries and benefits. Increases will be added based on contractual obligations for wages and estimated escalation assumptions for benefits. NVCCD will budget salaries and benefits to reflect a percentage at or below the statewide average of 85%. The Community College League of California suggests that salaries and benefits (as a percentage of budgeted expenditures) will be between 80% and 90%, with a statewide average of 85%. 7
2019-2020 Budget Values and Assumptions IV. Facility Maintenance and Capital Improvements NVCCD will ensure that appropriate resources are directed toward meeting the requirement of proper operations and maintenance of the campus physical plant, and will allocate necessary resources to upgrade facilities as reflected in our Facilities Master Plan. V. Legal Mandates NVCCD will meet all legally mandated (state and federal) obligations. NVCCD will meet the legal requirements of the 50 percent law and faculty obligation number (FON). 8
2019-2020 Budget Values and Assumptions VI. Contractual Requirements NVCCD will honor all financial commitments resulting from any negotiated collective bargaining agreements and ongoing contractual obligations. VII. Grants, Donations and Categorical Funding Grant applications and donations will be carefully reviewed to ensure that the required deliverables are consistent with the mission and strategic plan of the college. Whenever possible, these funding sources should include funding to reimburse NVCCD for overhead expense and should not obligate NVCCD to ongoing expenses after expiration of the funding period. Match or effort considerations must also be considered when considering the funding package. Categorical funding will be spent consistent with the program purpose. All funding sources will be considered as a component of the planning and budget process. 9
2019-2020 Tentative Budget Included Today • Today’s Tentative Budget Presentation will focus on General Fund Unrestricted revenues and expenditures • Tentative budgets for all other funds will be a “carry - over” from the 2018 - 2019 Final Budget • Any adjustments necessary to all other funds will be reflected in the 2019- 2020 Final Budget in the Fall • Other funds include: • General Fund Restricted • Capital Outlay Projects Fund • Child Development Fund • Post Retirement Benefits Fund • Debt Service Funds • Associated Student Body • Student Rep Fee Trust Fund 10
2019-2020 Tentative Budget Revenue and Expense Assumptions • Cost of living increases of 3.26% for certain State funds • Property Tax Revenue Increase of 4.5% • CalSTRS district contribution decreased by 1% (one-time payment from State budget) 11
2019-2020 Tentative Budget • Total requests received: $5.9 million (both Strategic Initiatives and Operational Continuance) • General Fund Unrestricted Funds available: $500,000 • Capital Improvement Funds available: $750,000 • Requests to be funded through Restricted Funds: $1.5 million • Facility improvements requested: $200,000 • Already in budget: $450,000 • Deferred to future years: $2.5 million 12
2019-2020 Tentative Budget Funding Priorities – Administrative Services • Reorganize Business Office $ 0 • Additional Business Office Clerk (replace hourly) 20,000 • Carpet Cleaning Machine 2,655 • Walk-Off Mats 3,744 • Electric Vehicle to replace Maintenance Truck 20,000 • Additional Audio/Visual Technician 68,976 • Scheduled Maintenance • Carpet replacement 22,000 • Repaint Classrooms 25,000 • Pool Filters and Chlorine Generator 71,000 • Recoat Roof – 4100 Building 32,000 • Replace Roof – UVC A Building and Library 325,000 • Roof Cleaning and Inspections 45,000 • Repair and Coat Parking Lots and Diemer Drive 212,000 13
2019-2020 Tentative Budget Funding Priorities – Administrative Services • Scheduled Maintenance (continued) • Replace siding – 3900 Building (west side) 33,000 • Replace exterior doors – 3700 Building 19,000 Replace exterior doors – 1200 Building (1 st level) • 23,860 • Replace first floor piping – 600 Building 53,000 • Field Maintenance 50,000 • Total, Administrative Services $115,375 • Total, Scheduled Maintenance $910,860 14
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