2017 Annual General Meeting Where we have come from and the great - PowerPoint PPT Presentation

2017 Annual General Meeting Where we have come from and the great potential we have.…

Agenda • Commodore’s Opening Remarks & Votes • Secretary Treasurer’s Report • Membership • Marketing • On-Water Activities • Property & Social Committee • 2018 Board Introductions • New Commodore’s Remarks • Question & Answer

Commodore’s Opening Comments • History of our club • New Members in the last two years • Thank you! • The Future depends on our members & volunteers

2012 - 2014 Club Strategy elements (Developed & Approved by prior board) • Mission or Vision Statement - “Newport Yacht Club – Stoney Creek is a member owned yacht club with quality seasonal facilities, programs and social activities dedicated to the recreational enjoyment of its members and guests.” • Vision - We will maintain a viable, sustainable, small yacht club atmosphere while in the process of ensuring docks become fully occupied through competitive rates, adequate water depth, and improved clubhouse facilities . We will continue to promote good stewardship through volunteer service that will support enhancing our boating membership, the strong social component to our activities, and property maintenance. We will strive to have a balanced membership that supports financial investment in the Club and its success. • Values – Particularly Relevant to Finance Discussions include: • Fiscal prudence, responsibility and stability • Open communication • Integrity and transparency

My personal Thanks!! • Supporting the Board are many Committees….and individuals • Committees can use volunteer support to keep our club growing • Volunteering will help you meet members you may not have met yet

We need every member to help… • We have lost some key volunteers • Without new volunteers stepping up we could face a dramatic increase in rates • As with most self help clubs – we need EVERY MEMBER to volunteer their time & talent

Voting • We will Vote by raising your paper slip in order of – EMR harbour resident – 3 votes - Pink – EMR – non-harbour resident – 2 votes - Green – Patron – 1 vote • Elimination of the word “constitution” from our By -laws • Confirmation of the Board’s Choice of Janet Womack and Don Jarrett as our two Vice Commodore’s for 2018

Michael Rushton SECRETARY TREASURER

Finance Committee Update Committee Members Activity Completed • Re-financed our long term debt from • Shirley Rushton private members @ prime plus 3% • Peter Martin • Today’s Prime rate is 3.2% therefore 6.2% • Mike Daniels • TD Bank loan 5 yrs. @ fixed 3.9% to fund: • Joe Rosart – Repayment of private investors • Anne Louise Tindal – Enable Clubhouse construction

Our First Six Seasons Financial Overview • Thank you to our many volunteers, we have kept expenses well controlled • Regatta’s, Marketing and Word of Mouth is helping us attract boaters • Boating Membership has increased this year – members & guests are our only source of funding 300000 Excess revenue Season over Expenses 250000 2017 +52,358 200000 2016 +44,747 150000 100000 2015 +28,787 Revenue Expense 50000 2014 -18,819 0 2013 -37,162 2012 2013 2014 2015 2016 2017 2012 -77,715 Excludes $27,913 water bill 2016

Balance Sheet Highlights • Property appraised for over $1.75 Million in Early 2017 • Private Financing replaced with $500K loan at the TD Bank • TD loan details • Loan is based on $1,200,000 the strength of our business plan and actual club results $1,000,000 Total Assets • NO personal guarantees $800,000 • Five year term at 3.9% with TD $600,000 Total Liabilities $400,000 • Excess cash is in a Cashable GIC at 1.1% $200,000 Equity • EMR loans are not being aggressively $0 pursued at this time 2012 2013 2014 2015 2016 2017 ($200,000)

Having Fun while Raising Fund$ • Our “Fun” Events are a key part of our club and contribute to Clubhouse Funding • Friday night mix ‘n’ mingles • 5 dances with live bands – opening/ closing + 2 regattas + Commodore’s Ball • All of these events need volunteers to make them profitable Actual 2015 Actual 2016 Actual 2017 Regatta Income 17,217.58 16,099.00 8,474.33 Regatta Expense 11,888.13 8,703.21 6,520.48 5,329.45 7,395.79 1,953.85 Regatta Profit Social Committee Income 14,213.84 18,808.50 14,502.21 Social Committee Expense 9,533.46 15,558.19 9,079.75 4,680.38 3,250.31 5,422.46 Social Committee Profit 10,009.83 10,646.10 7,376.31 Total All "Fun" Events

Self Help Yacht Club vs. Marina Future Success of our club depends on your contribution Welcome to the Alexandra Yacht Club, Toronto Bay of Quinte Yacht Club, Belleville Note that BQYC is a self help club. All members are We are an active self-help club with 100 Senior expected to contribute to such activities as the and about 25 Associate members who enjoy organizing of events, house and grounds boating in both sailboats and powerboats. maintenance, sailing school, etc.

2017 Clubhouse Committee Update Committee Members Actions Taken • Members invited to volunteer in January • Shirley Rushton- Chair • • Dean Cole Research on building costs and plans completed to complete 80’ by 50’ structure – 2000 sq. ft. inside and same outside replacing tents • Doug Greenaway • Meetings with City Planning • Gord Magee • Site Plan Development and Permit work in • John Mills process – IBI Engineering • Michael Rushton • Still working toward 2018 • John Womack • Plans will be shared as they are completed

Brian Goodbrand & Terry Hughes MEMBERSHIP

What we do Committee Members Activities • • Vice Commodore Membership - Membership Records Brian Goodbrand • Slip Allocations • Director Membership - Terry Hughes • Fee Structure • With much help from - Bill Valcour . • Insurance monitoring And many others • Access controls

Membership Numbers 1 January 2017 1 November 2017 • EMR members - • EMR members - 58 52 • Patron Members - • Patron Members - 73 87 • Social Members - • Social Members - 64 52 Total 195 Total 191

Fee Structure Yearly Short Term Boaters • EMR membership • One Month • No longer promoted for 2018 • $25 / ft bml • Patron Membership • No Initiation • No reciprocal rights • $68.75/ ft. bml., minimum 15ft • $175 Annual Membership Fee • Two Months • $200 Initiation Fee ( Year One) • $46 / ft bml • Social Membership • Initiation Fee payable • • Reciprocal rights for period $125 Annual Membership Fee • $100 Initiation Fee

How do our fees compare? Ongoing total ANNUAL Cost Initiation for Cost Dues for Boating Bar/ Restaurant Including Dues and Taxes Boating Club Members Tab Members 30ft 35ft 40ft per Ft. $68.75 $2,528 $2,917 $3,305 Newport 2018 $200.00 $175.00 $76.50 $2,808 $3,240 $3,673 Fifty Point $190.00 50 Pt - if boat $95.60 $3,456 $3,996 $4,536 $190.00 not wintered $66.80 $3,259 $3,636 $4,014 LaSalle $3,900.00 $880.00 Pays the <40 YEARS $800 $4,181 min $5,157 min Royal Hamilton $500 $600 > 40 YEARS $1143 <40ft rate Port Credit $69.17 $5,215 $5,606 $5,997 2000-12000 $2,180.00 $360 Yacht club $73-$75 based $3,915 $4,339 $4,763 Bronte Harbour $250.00 $735.00 $600 on dock used Harbour West Marina facilities only - No Club Hydro extra $2,889 $3,663 $4,602 Still a great value - Newport $68.75/ft. plus $175 dues / Year

Insurance Monitoring • The Club’s insurance company requires us to hold copies of each boating member’s valid insurance document. • These must show :  The details of the insured vessel, including type, length, registered number and the name of the person responsible for the insurance.  The period of validity. • We have to pursue out of date information so please make it easy for your Membership team and keep yours up to date.

Access Control Fobs, Remotes, Cards • You may have one or more of each. • All variants should now operate any gate, vehicle or pedestrian. • If your 4-Button remote fails try replacing the battery. If it still does not work notify Membership. • If a Fob fails notify us immediately. • For 2018 Fobs and 4-button Remotes will gradually be replaced by cards. Initially one per membership until more supplies are available. • Each replacement requires Membership to re-program the entire system at each gate so give us a day or two to do that.

Membership Team The membership task is one of the fundamental aspects of our Club. If you would like to be part of our development and management join us in the Membership Team and get closer to the action!

Janet Womack MARKETING

Highlights from 2017 Committee Members Activity Completed • Bob Irwin • Santa Claus Parade • John Womack • Geo-fencing • Miriam Perks • Hamilton Fishing & Boat Show • Fran Vickers • Spring Open House • Bev Bourke • Bulletin Board • Ian Douglas • Sail boat sign

THANK YOU TO OUR VOLUNTEERS

Volunteering • Socialize • Special events • Meet new people • Social events • Join a committee or help for • Newsletter an event • Social media • Help the club • Gardening • Keep membership costs • Property down • Pump outs