Action 21 for your local environment re-use l food transport l energy l education Intro Annual General Meeting 2016 Charity reg. 1136450 Company reg. 07185413
Action 21 AGM 2016 Vision & Mission AGENDA 1. Attendance & Apologies 2. Minutes of the last AGM 3. Matters Arising 4. Chairman’s Report 5. Financial Report 6. Questions from the Audience 7. Appointment of Independent Examiner 8. Election of Trustees 9. Any Other Business 10.Date of next meeting
Action 21 AGM 2016 Vision & Mission 1. Attendance & Apologies
Action 21 AGM 2016 Vision & Mission 2. Minutes of the last AGM 3. Matters Arising
Action 21 AGM 2016 Vision & Mission 4. Chairman’s Report
Action 21 AGM 2016 Vision & Mission CHARITABLE AIMS "to promote the protection and preservation of the environment for the public benefit by the promotion of waste reduction, re-use, reclamation, recycling, the use of recycled products and the use of surplus for the benefit of the inhabitants of the District of Warwick, and its environs”.
Action 21 AGM 2016 Vision & Mission STRATEGIC AIMS 1. Greater community awareness and engagement 2. More training and skills development 3. Greater financial and site security
Action 21 AGM 2016 Vision & Mission VOLUNTEERS • Essential • Average team size • Roles
Action 21 AGM 2016 Action 21 AGM 2014 VOLUNTEERS
Action 21 AGM 2016 Vision & Mission VOLUNTEERS Who volunteers, and why?
Action 21 AGM 2016 Vision & Mission RE-USEFUL CENTRE Staff: • Steve Boyer and Karen Scott Shop Managers • Martin Lythell Bike Workshop Manager
Action 21 AGM 2016 Vision & Mission RE-USEFUL CENTRE Last year we kept over 70 tonnes out of landfill • Refurbished around 400 bikes • Overall more than 25,000 items sold
Action 21 AGM 2016 Vision & Mission RE-USEFUL CENTRE • Continued to develop online sales • Turned over nearly £3,500 in online sales
Action 21 AGM 2016 Vision & Mission RE-USEFUL CENTRE • In-house metal separation: • Around £750 income • Over 2 tonnes of metal saved from landfill • Textile & book recycling: • Nearly £1,500 income • Around 10 tonnes saved from landfill
Action 21 AGM 2016 Vision & Mission RE-USEFUL CENTRE Portable Appliance Testing • High quality electrical items • Retro and vintage items • Sold £8,000 worth of electrical items
Action 21 AGM 2016 Vision & Mission BIKE WORKSHOP • Income around £20,000
Action 21 AGM 2016 Vision & Mission TRANSPORT DR BIKE ‘Dr Bike’ workshop at Leamington Peace Festival
Action 21 AGM 2016 Vision & Mission RE-USEFUL CENTRE Supporting other charities • Operation Christmas Child – Toys for needy children in Romania and Ukraine • OWNBOOKS – Books for children who don’t have books at home • Leamington Winter Support – Clothes and bedding for the local night shelter
Action 21 AGM 2016 Vision & Mission THANK YOU A massive thank you to all our volunteers
Action 21 AGM 2016 Vision & Mission DOBSON LANE ALLOTMENTS In the process of handing over the completed project to Dobson Lane Community Allotments Association
Action 21 AGM 2016 Vision & Mission 5. Financial Report year ended 31 st March 2016
Action 21 AGM 2016 Vision & Mission • Deficit of £4k incurred in 2015/16 • Details on pages 6 to 11 of the Report and Financial Statements • Next slide compares 2015/16 with 2014/15
Action 21 AGM 2016 Vision & Mission 2015/16 2014/15 £ £ INCOME Financial Report Re-Useful Centre Sales 124,313 113,160 SLIDE 2 2011/1 Grants 5,249 34,243 2012/13 2 Variance Other Income 436 1,959 £ £ Total 129,998 £ 149,362 INCOME RUC Sales 108381 113246 -4865 EXPENDITURE WDC & WCC Grants 33359 48798 -15439 Other Income 4251 9823 -5572 Raising funds Total 145991 171867 -25876 Staff costs 58,156 70,947 EXPENDITURE Other costs 75,030 53,399 Fundraising trading costs Charitable Activities Staff costs 62871 51377 11494 Other costs 33978 25928 8050 Staff costs --- 21,242 Charitable Activities Other costs 535 6,776 Staff costs 29602 25068 4534 Other costs 22979 25169 -2190 ______ ______ Governance costs Total 133,721 152,364 Other costs 2811 6582 -3771 Total 152241 134124 18117 DEFICIT DEFICIT/SURPLUS -6250 37743 3,723 3,002
Action 21 AGM 2016 Vision & Mission Comparing 2015/16 with 2014/15 • Re-Useful Centre income increased by £11k and is back Financial Report to the level achieved at Ramsey Road SLIDE 2 2011/1 2012/13 2 Variance • Grants reduced by £29k – mainly from WDC to provide £ £ £ INCOME the Community Ranger Service RUC Sales 108381 113246 -4865 WDC & WCC Grants 33359 48798 -15439 Other Income 4251 9823 -5572 • Staff costs for the Re-Useful Centre reduced by £13k Total 145991 171867 -25876 but other costs increased by £22k (£22k for rent, £7k EXPENDITURE Fundraising trading costs for East Lodge dilapidations, offset by reduction in costs Staff costs 62871 51377 11494 Other costs 33978 25928 8050 of legal fees and equipment lease) Charitable Activities Staff costs 29602 25068 4534 Other costs 22979 25169 -2190 Governance costs • Staff costs for Ranger ceased (£21k) also costs related Other costs 2811 6582 -3771 Total 152241 134124 18117 to East Lodge for rent, rates and utilities (£6k) DEFICIT/SURPLUS -6250 37743
Action 21 AGM 2016 Vision & Mission • Reduction in general reserves from £81k to £77k. But still a comfortable sum to fall back on should it be needed • Trading position for 2016/17 is encouraging
Action 21 AGM 2016 Vision & Mission 6. Questions from the Audience 7. Adoption of Report and Financial Statements
Action 21 AGM 2016 Vision & Mission 8. Appointment of Independent Examiner
Action 21 AGM 2016 Vision & Mission ISSUES • Moved to new premises in 2015 • Promote Action 21 activities • Maximise available space • Retain staff and volunteers • Maintain Re-Useful Centre income
Action 21 AGM 2016 Vision & Mission FUTURE FOCUS • Continue our work on all active projects • Develop new initiatives
Action 21 AGM 2016 Vision & Mission 6. Election of Trustees • Roger Twiney and Geoff Randall stand down by rotation and are willing to stand for re- election
Action 21 AGM 2016 Vision & Mission 7. Any Other Business
Action 21 AGM 2016 Vision & Mission 8. Date of next meeting
Future focus Front page
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