1 Eligibility of Participants in Approved Meetings by Category - PDF document

Agenda § COST Networking tools § Meetings § Short Term Scientific Missions (STSM) 1st MC Meeting – COST Action IS1312 § Training Schools § Dissemination and Publications TextLink: Structuring Discourse in Multilingual Europe § COST Grant System Valentina Vignoli valentina.vignoli@cost.eu § Questions and answers session Administrative Officer Individuals, Societies, Cultures and Health (ISCH) 07.04.2014 2 COST is supported ESF provides the COST Office by the EU Framework Programme through a European Commission contract COST Funding Rules Important links COST Association Vademecum Part 1: COST Action http://www.cost.eu/participate/networking COST Website COST Networking tools http://www.cost.eu/ e-COST https://e-services.cost.eu/ STSM On-line application https://e-services.cost.eu/stsm Action Website: • http://www.cost.eu/domains_actions/isch/Actions/IS1308?management 3 4 COST Networking Tools - What can be Meetings funded? § Only in COST countries that accepted the Action’s MoU Annual Grant Contracts with Grant Holder Institution which covers costs for: • Meetings (MC, WGs, conferences, workshops) § Good balance of participating countries • STSMs (Short Term Scientific Missions) • Training Schools Types of meetings: • Publications & Dissemination activities § Management Committee (should not last more than 1 day) • Except for the Final Action Publication = separate budget line § Core Group (Chair, Vice Chair, WG Chairs, Grant Holder, • OERSA (Other Expenses Related to Scientific Activities) STSM Coordinator) • ex. Bank fees § Working Groups • FSAC (Financial, Scientific, Administration and Coordination task) • Max 15% of the actual scientific expenses (FSAC) allocated to the Grant Holder § Action Workshops/Conferences All these expenses are included in the approved Action’s Work and Budget § Dissemination Meetings Plan 5 1

Eligibility of Participants in Approved Meetings by Category Meetings – Eligibility Considerations Eligibility Hierarchy 1 1 1 1 1 1 2 2 2 2 2 3 3 IS from Eligibility is determined by the status of the country to where the European EC and EU International NNC IPC WG Core Group STSM Other / participating MC Members RTD Agencies Organisation Trainer Trainee Researchers primary affiliation is held as is registered on their e-COST Profile MC Observer MC Observer Members Members Grantee Observer COST MC Observer MC Observer MC Observer Countries The following questions will help determine eligibility: From participating From From From From § Is the Researchers primary affiliation held in a Participating COST From (or under participating participating participating participating Conditions participating From participating (or under intention) COST Country intention) NNC European IPC EC/EU Country? IO COST RTD Agencies Country § Is the Researchers primary affiliation held in a Non-Participating COST Country determined from Nomination tool Participants profile Country? Up to 1 per § Is the Researchers primary affiliation held in an approved institute in a Up to 2 per institution Up to 1 per MC country per Not eligible Depending on MC decision Not eligible and 2 per institution Near Neighbour Country (NNC)? meeting Country § Is the Researchers primary affiliation held in an approved International Working Group Core Group Partner Country (IPC)? Depending on Depending on Workshops/Conferences Not eligible MC decision MC decision Final event Other COST relevant Check the COST Action webpage (http://www.cost.eu) for a list of Outreach/Dissemination Participating COST Countries, a list of approved NNC and a list of approved Depending on (2 participants maximum Not eligible Up to 2 participants maximum per Grant Period Not eligible MC decision IPC per Grant Period) 7 8 Dissemination Meetings STSM ( Short Term Scientific Mission ) Facilitating the attendance of Action’s participants at international conferences § Objective: Promote exchange within Action’s scientific objectives as speaker for: § Modality: Allow researchers from a COST participating country to visit an 1. Disseminating the COST Actions activities institution based in another COST participating country or to a formally 2. Collecting information to be further disseminated amongst the Actions approved NNC or IPC institution members § Selection: direct responsibility of the Action § Duration: minimum 5 working days, maximum 3 months Conditions that apply to the Dissemination meetings: § All STSM activities must occur in their entirety within one Grant Period § A maximum of two participants per grant period are eligible to be § Financial support is only a contribution: reimbursed at dissemination meetings § Allowance per day: maximum of EUR 160 § The Speaker (s) must be listed in the official programme of the conference representing the respective COST Action § Travel costs: maximum of EUR 500 § Participants must have their primary affiliation in institutions located in § In total a maximum of EUR 2500 for up to three months Participating COST Countries , approved European RTD Organisations Exception: or approved institutions located in Near Neighbour Countries Early Stage Researchers (PhD + 8 years) can claim up to maximum EUR § Up to EUR 500 can be claimed by eligible participants for conference fees 3500 between 91 days and maximum 6 months 9 10 STSM – from where to where? Training Schools § Objective : Provide dissemination of Action activities and intensive training, Home Institution Host Institution especially for young researchers To another Participating COST Country or Cooperation State § Location : COST Country that accepted the MoU or an approved NNC From a Participating COST To an approved NNC institution Institution Country or Cooperation State To an approved IPC institution To an approved Specific § Duration : normally between 3 days and 2 weeks organisation From an approved NNC To a Participating COST Country institution or Cooperation State § Support for: § Organisation: local organiser support ( LOS ) can be claimed From an approved European To a Participating COST Country § Trainers : regular COST reimbursement rules (travel, accommodation RTD Organisation or Cooperation State and meals reimbursement), no honoraria § Trainees : fixed grants – maximum grant EUR 1500 RSTSM = STSM with Reciprocal Agreement Country = PLEASE CONTACT COST OFFICE 11 12 2