Bond Oversight Committee 2014 Bond program August 4, 2016 1
AGENDA • Welcome, introductions, meeting schedule – Stewart Jacobson, Chair • Program Management: Oscar Perez & Ron Holleyhead • Review Bond Monthly Report – Zandra Becerra • Review the updated Master Budget - Zandra Becerra • Review New BOT Report – Zandra Becerra • Review the Master Schedule – Ron Holleyhead • Accomplishments Since Last Meeting – Ron Holleyhead • Sullivan ES (ES 47 in Riverstone) Update – Ashley Dixon • Phase I Budget Status Report – Oscar Perez • Next Steps - Ron Holleyhead • Update other projects (IT, Security, Transportation) – Long Pham, David Rider and Mike Brassfield • Small Business Program – Bob Fazakerly • Communication Plan Update – Nancy Porter • Debt Service Fund Update – Steve Bassett • Bond 2018 Planning – Steve Bassett • Open Feedback from BOC Members – Stewart Jacobson 2
MONTHLY REPORT BUDGET REVIEW Value of Project by Schedule Phase (data from February 2016 Monthly report) (data from June 2016 Monthly report) * * Not Started= NA Pre-Design= $ 59,853,550 Pre-Design= $ 118,719,739 Design= $ 111,196,469 Design= $ 219,383,330 Bidding & Negotiation= $ 59,675,360 Construction= $ 43,011,977 Construction= $ 146,268,824 Districtwide* = $ 102,932,320 Districtwide* = $ 107,076,005 TOTAL = $ 484,047,366 ** TOTAL = $ 484,070,235 ** *Districtwide includes district managed work not assigned to a specific location including transportation, technology, land, bond support, security cameras & infrastructure and classroom additions. 3 **Amount includes interest earned to date
MONTHLY REPORT BUDGET/COST REVIEW Program Budget Cost Status (data from June 2016 Monthly report) (data from February 2016 Monthly report) Commitments (including approved Commitments (including approved changes) = $92,308,805 changes) = $137,566,321 New Construction = $ 44,740,690 New Construction = $ 72,349,430 Renovations and Additions= $ 14,452,639 Renovations and Additions= $ 8,072,300 Districtwide* = $ 50,764,251 Districtwide* = $ 39,495,815 Cost To Date = $57,749,047 Cost To Date = $76,297,587 New Construction = $ 26,119,002 New Construction = $ 30,673,980 Renovations and Additions= $ 5,315,982 Renovations and Additions= $ 2,914,941 Districtwide* = $ 40,307,624 Districtwide* = $ 28,715,104 *Districtwide includes district managed work not assigned to a specific location including transportation, technology, land, bond support, security cameras & infrastructure and pending classroom additions. 4
MASTER BUDGET INDICATOR Total Bond: $484M $480M As of July 11, 2016: $400M • Total Bond = $484M (100%) • Committed= $137.5M (28.4%) $300M • Cost To Date= $76.3M ( 15.8%) $200M Committed Cost: 28.4% - $137.5M as of 7/11/2016 $100M Cost to Date: 15.8% - $76.3M as of 7/11/2016 5
NEW BOT REPORT 6
NEW BOT REPORT 7
NEW BOT REPORT (EXHIBIT A) 2014 BOND PROGRAM CONTINGENCY Date Description Current Budget Proposed Budget Surplus (Shortage) Cumulative 07/18/16 Bond 2014 Interest as of May 2016* $0 $0 $70,235 $0 $70,235 Classrooms Additions-Unallocated 05/16/16 funds $10,194,244 $6,906,260 $3,287,984 $0 $3,358,219 Temporary Classrooms Buildings 05/16/16 Relocation $433,878 $1,307,749 $0 ($873,871) $2,484,348 ES47-Sullivan Elementary School 05/16/16 savings as of May 2016 $42,984,737 $40,484,737 $2,500,000 $0 $4,984,348 05/16/16 Bid Package 05-ES50 $32,702,895 $31,696,470 $1,006,425 $0 $5,990,773 05/16/16 Bid Package 06-ES49 $30,447,522 $33,734,879 $0 ($3,287,357) $2,703,416 05/16/16 Bid Package 07 $15,171,388 $12,561,186 $2,627,278 ($17,076) $5,313,618 05/16/16 Bid Package 09 $12,456,496 $9,344,890 $3,347,281 ($235,675) $8,425,224 Bid Package 02-Paving & Lighting 05/16/16 Improvements $3,296,432 $3,296,432 $1,383,482 ($1,383,482) $8,425,224 06/20/16 Bid Package 03-ES48 $30,447,522 $31,393,711 $0 ($946,189) $7,479,035 07/18/16 Bid Package 12 $1,950,330 $2,567,765 $68,625 ($686,060) $6,861,600 07/18/16 Bid Package 13 $1,828,437 $2,247,034 $32,515 ($451,112) $6,443,003 TOTAL AS OF JULY 2016 $181,913,881 $175,541,113 $14,323,825 ($7,880,822) $6,443,003 * Bond 2014 Interest includes $47,335.95 plus additional $22,899.28 of interest reported as per May 31, 2016 reconciliation. 8
MASTER SCHEDULE (PHASE I) • Phase I • 13 Bid Package (BP) all work under construction contract (as of Aug 2016) 9
MASTER SCHEDULE (PHASE II) • Phase II • 2 BP in SD Phase / 7 BP in CD Phase 10
MASTER SCHEDULE (PHASE III) • Phase III • BOT has assigned all AE to 7 remaining Bid Packages 11
ACCOMPLISHMENTS Accomplishments Since Last BOC Meeting Phase I • All Phase I projects have bid and been negotiated. Upon Board of Trustee approval of BP 08, 10, & 11 in August 2016, all construction contracts will be approved for Phase I – BOT approved site and Educational Specifications for the Career and Technical Education (CTE) Facility – Relocated portable buildings Phase II • Completed all scope-to-budget activities • All Phase II projects are in design phase 12
ES 47 – Anne McCormick Sullivan Elementary Current Construction and Activation Activities: • Architectural and MEP punch list • Test and Air Balancing • Fundamental Commissioning • Health and Safety building inspections • Site and road striping/signage installation • Plaster installation – Area A • Exterior canopy installation • Landscaping and play structure installation • IT Network equipment, wireless application protocol (WAP), staff and student technology equipment • Classroom and Administration furniture and equipment 13
PHASE I BUDGET STATUS REPORT Phase I – Construction Contract / Phase II – 50% or 90% CD Phase New Construction Comparison Construction Contingency Other Soft Costs Total Budget $ 126,475,939 $ 8,379,784 $ 19,969,337 $ 154,825,060 Estimate $ 137,306,237 $ 7,749,128 $ 9,769,695 $ 154,825,060 Difference $ (10,830,298) $ 630,656 $ 10,199,642 $ 0 Additions Comparison Construction Contingency Other Soft Costs Total Budget $ 12,824,894 $ 1,247,441 $ 2,146,865 $ 16,219,200 Estimate $ 19,075,744 $ 1,659,479 $ 2,277,965 $ 23,013,188 Difference $ (6,250,850) $ (412,039) $ (131,100) $ (6,793,988) Life Cycle/Deficiency Comparison Construction Contingency Other Soft Costs Total Budget $ 81,132,617 $ 12,698,855 $ 12,581,092 $ 106,412,564 Estimate $ 77,451,648 $ 5,826,664 $ 12,224,224 $ 95,502,536 Difference $ 3,680,969 $ 6,872,191 $ 356,868 $ 10,910,028 Net for New, Additions, Life Cycle/Deficiency $ 4,116,040 Based on Phase I – Construction Contract / Phase II – 50% or 90% CD Phase cost estimates, when all Phase I and II projects are considered together, staff estimates that there are sufficient funds budgeted to complete the Phase I and Phase II projects. When all budget categories are considered together, staff projects a positive budget balance of $4,116,040 . Note - Projections may not sum due to rounding. 14
NEXT STEPS Phase I • Groundbreaking ceremonies • Complete construction • FF&E • Occupancy Phase II • Finalize CD phase • Advertise, bid and negotiate • Issue general contractor agreements Phase III • Issue architect/engineer agreements 15
INSTRUCTIONAL TECHNOLOGY UPDATE IT Infrastructure & Security Camera Projects Total 995 - DSTW - Wireless Electronics 994 - DSTW - WAN Network Electronics 993- DSTW Wireless Contingency 992 - DSTW - WAN Design Contingency 991 - DSTW - Wireless Cabling/Fiber 990 - DSTW - WAN Cabling/Fiber 931 - Infrastructure Cameras $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 991 - DSTW - 931 - Infrastructure 990 - DSTW - WAN 992 - DSTW - WAN 993- DSTW Wireless 994 - DSTW - WAN 995 - DSTW - Wireless Total Cameras Cabling/Fiber Design Contingency Contingency Network Electronics Wireless Electronics Cabling/Fiber % of Budget 39.5% 19.1% 8.0% 5.8% 4.5% 22.6% 55.7% 33.8% Total Exp & Enc $1,184,438 $675,000 $315,000 $74,250 $74,270 $2,818,911 $9,214,449 $14,356,318 Initial Budget $3,000,000 $3,528,000 $3,955,799 $1,280,124 $1,640,902 $12,473,570 $16,555,452 $42,433,847 Total Exp & Enc Initial Budget As of April 1, 2016 16
TECHNOLOGY & SECURITY CAMERA UPDATE Middle School Network Infrastructure * Middle School schedule are experience a delay due to proper asset tracking and documentation requirements. 17
TECHNOLOGY & SECURITY CAMERA UPDATE Elementary School Network Infrastructure 18
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