Year-End Report Presented to the School Board June 11, 2019 - PowerPoint PPT Presentation

Capital Improvement Plan Advisory Committee School Year 2018-19 Year-End Report Presented to the School Board June 11, 2019

Telling Our Story

Who Benefits when we tell our We All Do! story well?

Preface UNDERSTANDING OUR TERMS

Design Capacity What is so special about Design Capacity? When a school is designed, the architect draws a plan that includes the classrooms that are needed and all the other building features that are needed to support those students. When a school reaches 100% usage of its design capacity it is utilizing 100% of every system of the facility, both inside and outside.

Classrooms Bathrooms Exits Water Fountains Hallways Playgrounds Assembly Space Bus Ramp Internet Archive Book Images [No restrictions], via Wikimedia Commons

Program Capacity It’s time to drop this term!

Building Utilization

Building Utilization What does Building Utilization mean? Even when schools are designed exactly alike, they are not used in exactly the same ways. Each facility is adapted to meet the needs of the student population. Building Utilization may change from year to year. This variability makes it difficult to use Building Utilization as a long-range planning measurement. However, year-to-year comparison of Building Utilization can provide valuable information about trends and emerging facility needs.

Building Utilization How is Building Utilization similar to Program Capacity? They both change annually. They are both calculated as a cooperative effort between the facility principal and the SCPS Operations Staff. They both provide information about how the spaces within the facility are being used. They both allocate space for small group and pull-out educational spaces.

Building Utilization How does Building Utilization differ from Program Capacity? Building Utilization calculations are based on recommendations from the Virginia Department of Education in the Guidelines for School Facilities In Virginia’s Public Schools (revised September 2013.)

Building Utilization What is the basis for the “Guidelines for School Facilities?” • Virginia Uniform Statewide Building Code • Americans with Disabilities Act (ADA) • Regulations Establishing Standards for Accrediting Public Schools in Virginia • Standards of Quality

Building Utilization What is included in the VDOE Guidelines for School Facilities? Classroom Square Footage and Room Geometry Standards of Quality Maximum Class Size (the 25 student maximum is also the standard used for ventilation calculations) Non-Capacity Resource Spaces such as music, art, physical education, computer, and resource or pull-out spaces Outside Play Areas Health & Safety Standards such as hallway width, stair handrails, number of bathrooms, even dumpsters!

Building Utilization Optimal Current vs. Methodology Methodology VDOE Guidelines for Stafford County School Facilities Staffing Standards • Staffing is a resource • Best practices based on issue not a capacity issue Virginia’s Standards of • Maximums are not Quality optimal and should be • Consistent throughout all the exception, not the building systems plan

Chapter One HIGH SCHOOLS

Projecting Growth High School Enrollment Change 4% 3% 2% 1% Students Based on Projected Student Enrollment Report dated 11/30/2018

Comparing High School Enrollment to Design Capacity School Year HS Design Students Design Capacity Capacity Percentage 2018-19 10650 9,497 89% 2019-20 10650 9,521 89% 2020-21 10650 9,905 93% 2021-22 10650 10,223 96% 2022-23 10650 10,555 99% 2023-24 10650 10,747 101% 2024-25 10650 10,864 102% 2025-26 10650 10,924 103% 2026-27 10650 10,986 103% 2027-28 10650 11,124 104%

Calculating the High School #6 “Need - By” Date Assumption #1: Current Design Capacity 10,650 The BoS’ Comprehensive Plan HS #6 Design Capacity 2,150 states that a school’s optimal capacity is 90%. --------- Resulting Design Capacity 12,800 Assumption #2: The Joint CIP Committee has agreed that a new High If HS#6 opens when Resulting division- School will seat 2,150 enrollment is: wide Des-Cap students. (Note: The Comp Percentage is: Plan says 1800) 10,000 78% Assumption #3: 10,500 82% Weldon Cooper study estimates that Stafford 10,650 83% (2023-24) County population growth 11,000 86% will continue at 3.5% annually until 2020 and remain at 2% 11,500 90% annually through 2029.

Chapter Two MIDDLE SCHOOLS

Projecting Growth Middle School Enrollment Change Students 5% 350 300 250 200 2% 150 Students 1% 1% 100 50 0 Based on Projected Student -50 Enrollment Report dated 11/30/2018

Comparing Middle School Enrollment to Design Capacity School Year MS Design Students Utilization Capacity Percentage 2018-19 8170 6932 85% 2019-20 8170 7252 89% 2020-21 8170 7291 89% 2021-22 8170 7262 89% 2022-23 8170 7243 89% 2023-24 8170 7353 90% 2024-25 8170 7467 91% 2025-26 8170 7602 93% 2026-27 8170 7686 94% 2027-28 8170 7753 95%

Calculating the Middle School #9 “Need - By” Date Assumption #1: Current Design Capacity 8,170 The BoS’ Comprehensive MS #9 Design Capacity 1,100 Plan states that a school’s --------- optimal capacity is 90%. Resulting Design Capacity 9,270 Assumption #2: The Comp Plan says that a If MS #9 opens Resulting division- new Middle School will seat when enrollment wide Des-Cap 1,100 students. is: Percentage is: Assumption #3: 7,000 76% Weldon Cooper study 8,000 86% estimates that Stafford County population growth 8,170 88% (not within 10 year will continue at 3.5% projection) annually until 2020 and 8,500 92% remain at 2% annually through 2029. 9,000 97%

Chapter Three ELEMENTARY SCHOOLS

Projecting Growth Elementary Schools 1% Annually

Comparing Elementary School Enrollment to Design Capacity School Year ES Design Students Utilization Capacity Percentage 2018-19 14,399 12,476 87% 2019-20 14,613 12,635 86% 2020-21 14,613 12,767 87% 2021-22 14,613 12,880 88% 2022-23 14,613 12,979 89% 2023-24 14,613 13,167 90% 2024-25 14,613 13,341 91% 2025-26 14,613 13,444 92% 2026-27 14,613 13,606 93% 2027-28 14,613 13,765 94%

Calculating the Elementary School #18 “Need - By” Date Assumption #1: Current Design Capacity 14,613 The BoS’ Comprehensive ES #18 Design Capacity 950 Plan states that a school’s --------- optimal capacity is 90%. Resulting Design Capacity 15,563 Assumption #2: The Comp Plan says that a If ES #18 opens Resulting division- new Elementary School will when enrollment wide Des-Cap seat 950 students. is: Percentage is: Assumption #3: 13,000 84% Weldon Cooper study 13,250 85% estimates that Stafford County population growth 13,500 87% (2026-27) will continue at 3.5% 14,000 90% annually until 2020 and remain at 2% annually 14,500 93% through 2029.

Chapter Four HEADSTART & EARLY CHILDHOOD SPECIAL EDUCATION

Projecting Growth Early Childhood Special Education 5% Annually

Chapter Four CONNECTING THE DOTS

Together with School Staff EVALUATING UTILIZATION

Measuring Building Utilization Revise a currently-used tool. • Include classroom square footage • Segregate GenEd and SpEd capacities • Identify deficiencies

Five-Year Facility Review We recommend that the School Board implement a regularly scheduled five- year facility review for all educational buildings in the SCPS inventory.

Five-Year Facility Review Includes: Construction & Renovation History Systems Overview – age, efficiency, compliance, anticipated replacements Repair & Maintenance History Review of Building Utilization Planned Remediation for Deficiencies

Together with the Board of Supervisors PLANNING FOR NEW CAPACITY

Adopt What Works Allows flexibility for fluctuating program needs Allows space for mid-year enrollment growth Allows adjustments for uneven population growth

Adopt What Works

Adopt What Works Land Acquisition Ed Specs & Design Construction

Adopt What Works • Economies of Scale 1 • Shared Infrastructure 2 • Decreased Land Acquisition Timeline 3

Preparing a CIP Timeline FY 2020 Land Acquisition for a Combined Campus in the Hartwood District FY 2021 flexible Move Heather Emfield Public Day School to Old Moncure ES. (Phased renovations as enrollment increases) FY 2022 flexible Renovate Drew Middle School and prior PDS space) FY 2026 Aug, 2025 Open HS #6 on Combined Campus FY 2027 Aug, 2026 Open ES #18 on Combined Campus FY 2027 Aug, 2026 Open Pre-K Center #3 in Old Hartwood (Potential for Upper/Lower Elementary Schools if additional capacity is required)

Together with the Constituents PLAN FOR GROWTH

Create a Land Bank • As Stafford County grows in population and housing development, it is becoming increasingly important to secure lands which are topographically feasible for schools. • Having a capability in place to generate revenue through the acquisition and selling of land, with the purpose of using generated funds to target preferable land is becoming a necessity.