Workshop Goal Commu munity Grant nt Program gram Goal: Prepare - PDF document

9/15/2015 Grant writing workshop: Do you have these handouts? Printed presentation 1. slides Please read HERCULES DuBois 2. through the Community Grant sample Program Application application now. Sample application 3. Application scoring Stakeholder Advisory Board (Community Partners) 4. rubric & grant writing tips Funded by the Michelle C. Kegler, DrPH, MPH National Institute (front & back of one page) Melanie Pearson, PhD of Environmental Health Sciences Laura Whitaker, MPH Stakeholder Advisory Board HERCULES: Quick Overview Health and Exposome Research Center: Understanding Lifetime Exposures  A center to provide the infrastructure to support environmental health research at Emory  Scientific theme: Exposome  Lifetime of cumulative exposures and the biological responses to these exposures 30+ members — community members, non-profit organizations, government agencies, academic partners Environmental health: how the environment influences human health The Clarence “Shaheed” DuBois Workshop Goal Commu munity Grant nt Program gram Goal: Prepare community organizations to submit a strong application for our community grant Primary goal: program as well as other grant programs.  Enhance community capacity to address local environmental health concerns Objectives: Participants will...  ...be familiar with the application and scoring Secondary goal: criteria.  Increase community- based organizations’  … be familiar with elements of project design. ability to apply for, receive, and implement  ...be able to develop a project need statement, goals, tasks, timeline, and budget. grant-funded projects 1

9/15/2015 Workshop Approach Question 1: Need Statement  In other words… Proceed step-by- 1. “Why are you applying for this grant?” step through the application Assisted work 2. 1. Projects must address a community need. session with Briefly describe the community your project opportunity for will serve, identify the specific need, and feedback on explain how the project will meet the individual proposal identified community need. (Word limit: 300) ideas Question 1: Need Statement Question 1: Need Statement “Describe the community your project will serve” Define your targeted community. a. can be a group of people living in the same place i. “identify the specific need” (geographical definition) or ii. having a particular characteristic in common (e.g., African a. State need specifically American women of child-bearing age) “students at Factory Elementary School” iii. “Need to reduce i. children's exposure to b. Describe the conditions in the community. bus and car emissions ” “buses and cars idle for 45 minutes at school” i. Image from http://www.nj.gov/dep/stopthesoot/sts-schools.htm Describe problems the conditions in the community c. have caused. “25% of children have presented respiratory i. symptoms throughout the past 3 years ” Question 1: Need Statement Going from Question 1 to Question 2: Project goals and objectives “explain how the project will meet What do you want to accomplish with this grant? the identified community need”  Goals: the ultimate outcome of the project Describe how your project will a.  “Reduce air pollution around the address the problems the school & improve student’s health.” conditions have caused. “implement 1) a policy to have bus i.  Objectives: specific drivers turn off bus engines and 2) actions/outcomes that support the help meet the goal create flyers to encourage parents  “Drivers turn off buses when to turn off automobile engines” parked.”  IMPORTANT: Goals & objectives should directly Image from http://cdn2.hubspot.net relate to the need statement. Image from http://www.afdc.energy.gov/vehicles/images/noidlezone.jpg 2

9/15/2015 Question 2: Project Plan Question 2: Project Plan  In other words…  Determine Tasks and “How will you accomplish your goals?” Events  Determine Resources  Staff/volunteer 2. How will this project be conducted in your  Supplies community? Provide a detailed plan. Describe  Costs proposed activities and events. For example, describe how you will promote or publicize activities to get people to participate. Also  Develop Timeline discuss any barriers you foresee and how you  Determine when each task/event is happening will address them. (Word limit: 500) Skip to Question 3: Timeline Question 3: Timeline DATE ACTIVITY DATE ACTIVITY January 2015 January 2015 Create official subcommittee February 2015 February 2015 Training dates and idle reduction policy finalized March 2015 March 2015 Driver training curriculum written April 2015 April 2015 Training begins; classes begin art projects May 2015 May 2015 School ends; training continues June 2015 June 2015 Driver break room decorated July 2015 July 2015 Driver appreciation celebration August 2015 August 2015 Idle Reduction Policy implemented as school starts September 2015 September 2015 Reportback at PTA meeting October 2015 October 2015 Hear feedback from teachers and students November 2015 November 2015 Spot checks by Ms. Krishna continue December 2015 December 2015 PTA reviews and reports on progress January 2015 January 2015 PTA presents project outcomes to Emory HERCULES Question 5: Budget Skip to Question 5: Budget ITEM AMOUNT  Determine what you need for each task and event  Over the grant amount of $2500?  Any other resources? ○ Supply donations, volunteer time, in- kind donations? ○ Include in budget  Adjust project plans Image from http://www.topfloortech.com TOTAL $2500.00 3

9/15/2015 Question 5: Budget Return to Question 2: Project Plan ITEM AMOUNT 20 bus drivers’ stipend for training $1000.00  In other words… Driver appreciation lunch $400.00 “How will you accomplish your goals?” Driver training materials $100.00 Stipend to trainer $100.00 Awareness materials for students and teachers $150.00 Materials to furnish driver room $500.00 2. How will this project be conducted in your Materials for art projects $250.00 community? Provide a detailed plan. Describe proposed activities and events. For example, Coffee and tea PTA donations describe how you will promote or publicize Driver break room and training venue Provided by school activities to get people to participate. Also Ms. Krishna’s work time Provided by school discuss any barriers you foresee and how you PTA work time Volunteer will address them. (Word limit: 500) Additional art materials Parent donations TOTAL $2500.00 Return to Question 4: Question 2 – Any Barriers? Describing your organization  Did you realize any  In other words… challenges while “Why should your organization be planning your awarded this grant?” project? 4.What is your organization’s past experience in  How will these be addressing related community concerns? Or: addressed? What led your organization to identify the stated  “bus drivers are environmental health concern and what steps if resistant to leaving any you have taken to address it? their buses "un- manned" (Word limit: 200) Question 4: Strong applications s – see “tips” handout Describing your organization  Be honest about the  Organization’s capacity of your  Convince reviewers organization – don’t over that your mission, goals, and promise. organization has the priorities capacity,  Explain any omissions, experience, rather than “hope that no  Project coordinator’s qualifications, & past one will notice.” resume. record to conduct  What is not said in an application can hurt more the project. than what is said.  Support letters from  If it is not written in the partners = increase application, it does not exist for the purpose of the review. capacity. 22 4