Wisconsin Elections Commission 1 Spring Election Set- up, - PDF document

12/16/2019 Wisconsin Elections Commission 1 Spring Election Set- up, Presidential Preference Primary Impacts, and Congressional District 7 Special Primary 2 1

12/16/2019 Introductions • Presenter • Mike Nelson - Training Officer • Presenter • Jodi Kitts - WisVote Elections Specialist • Moderator • Connie Shehan - WisVote Elections Specialist 3 • Elections Commission Learning Center • Election Set-up • Spring Primary • Congressional District 7 Special Primary • Ballot Deadlines for Spring Primary • Spring Election Agenda • Presidential Preference Only Ballot • Ballot Deadlines for Spring Election • Registration/Absentee Deadlines • Federal Write-in Absentee Ballots (FWAB)/Federal Postcard Applications (FPCA)/National Voter Registration form (NVRA) • Questions 4 2

12/16/2019 The Learning Center (TLC) _______________________________________________________________ https://electiontraining.wi.gov 5 Election Set-up _______________________________________________________________ • New Computers (Fonts) • From the Easy Navigate view click on FAQs Current Issues Tile • Search for “Fonts” • Open the articles and follow the instructions • Request your IT support for install permissions Issues 6 3

12/16/2019 Election Set-up _______________________________________________________________ • Polling Places • Inactivated Polling Places • New Polling Places • Election Plan for Spring Primary (Even) • Reporting Units may not be edited • Deactivate and create new Reporting Units • Election Plan for Spring Election and Presidential Preference Vote • 4 years since last use • Election Checklist to be out this week 7 Election Set-up _______________________________________________________________ • Off Cycle Contests at the Municipal level • Contact the WEC to correct any discrepancies • Off Cycle Contests at the County Level (i.e., School Board Contests) 8 4

12/16/2019 2020 Spring Primary and Special Primary (CD7) _______________________________________________________________ • In Conjunction with Congressional District 7 Special Primary • MyVote users in CD7 see their next election as February 18. • Likelihood of a Statewide Contest for the Spring Primary • Probable Justice of the Supreme Court contest • January 7 Filing Deadline • January 10 deadline for accepting challenges • January 14 certification of candidates 9 2020 Spring Primary and Special Primary (CD7) _______________________________________________________________ • Deadlines • January 2, 2020 – Congressional District 7 Only • Send ballot “A” to voters with valid absentee applications on file • Ballot “A” only has the Congressional District 7 Contest • Military voters with online delivery may download and return the ‘A’ Ballot or wait for the complete ‘B’ Ballot. • January 28, 2020 – Congressional District 7 Only • Send Ballot “B” to voters who received ballot “A” (except permanent overseas voters) 10 5

12/16/2019 2020 Spring Primary and Special Primary (CD7) _______________________________________________________________ • WisVote Absentee Ballot Tracking • Clerk issues the ‘A’ Ballots in WisVote 11 2020 Spring Primary and Special Primary (CD7) _______________________________________________________________ • WisVote Absentee Ballot Tracking • WEC Issues ‘B’ Ballots in WisVote ‘A’ ‘B’ BALLOT BALLOT 12 6

12/16/2019 Managing ‘A’ and ‘B’ Absentee Ballots _______________________________________________________________ • Print Labels from the Absentee Ballots Associated view • Marking individual records for label printing 13 Managing ‘A’ and ‘B’ Absentee Ballots _______________________________________________________________ • Print Labels from the Absentee Ballots Associated view • Filtering records to select for label printing 1. From the Absentee Ballots Associated View, click the filter Icon on the column header. 2. Click on the Date Ballot Sent dropdown 3. Set the Ballot Sent Date by the day the ‘B’ ballots were “sent”. 4. Further filter by ballot delivery method if needed 14 7

12/16/2019 Processing ‘A’ & ‘B’ Ballots _______________________________________________________________ Only “Ballot A” is returned by 8 p.m. on Election Day = Process • “Ballot A” Both “Ballot A” and “Ballot B” have been returned = Reject “Ballot A” and Process “Ballot B” Note: If “Ballot A” is marked Only “Ballot B” has been as “Returned”, first mark it as returned by 8 p.m. on “Not Returned” then record as Election Day = Process “Returned to Be Rejected” “Ballot B” 15 2020 Spring Election and Presidential Preference Vote _______________________________________________________________ • Deadlines • February 20, 2020 – Deadline for Municipal Clerks to send the Presidential Preference Only ballots (‘A’ Ballot) to voters with valid requests on file. • Military voters with online delivery may download and return the ‘A’ Ballot or wait for the complete ‘B’ Ballot OR download and return both. • March 18, 2020 – Deadline for Municipal Clerks to send absentee ballots (‘B’ Ballot) to voters with valid requests on file. (Except Permanently Overseas) 16 8

12/16/2019 2020 Spring Election and Presidential Preference Vote _______________________________________________________________ • The same process is used to issue/manage the ‘A’ and ‘B’ ballots as with the Spring Primary and the Congressional District 7 Election. • Clerks Issue the Presidential Preference ‘A’ Ballot • The WEC Issues the full ‘B’ Ballot • Clerks manage and process the ‘A’ and ‘B’ Ballots 17 Registration/Absentee Deadlines _______________________________________________________________ • Close of Registration • January 29, 2020 – 2020 Spring Primary and Special Primary Representative in Congressional District 7 • February 18, 2020 – 2020 Spring Election and Presidential Preference Vote • Deadlines for registering by mail or online • For electors who complete online (MyVote) registration applications after these dates, WisVote will create a “MyVote Pending Application” • Poll Books will be available for printing the next day 18 9

12/16/2019 Registration/Absentee Deadlines _______________________________________________________________ 5 P.M. Deadline 5 P.M. Deadline • For electors to register to vote in • Military electors and sequestered jurors municipal clerk’s office or other to request absentee ballots designated location(s) • Hospitalized electors to file registration • For Indefinitely Confined or Military and/or request absentee ballots not on active duty or away to 8 P.M. Deadline request absentee ballots • All absentee ballots must be delivered to polls/central count Thursday Friday Saturday Sunday Monday Election Day 5 P.M. Deadline 5 P.M. Deadline • For regular and overseas 5 P.M. Deadline • For electors to request In- electors to request absentee • Last Day for Special Voting Deputies to Person absentee ballots ballots by mail conduct Absentee voting (except hospitalized and • Note: MyVote will accept sequestered jurors) Calendar Year applications from these voters but WisVote will not create an application for the current election 19 Federal Write-in Absentee Ballots (FWAB)/Federal Postcard Application (FPCA)/National Voting Registration Act (NVRA) _______________________________________________________________ • FWAB • Military, Permanently and Temporarily overseas voters eligible • Is a “back-up” for the official ballot • Official ballot must be sent • Process the official ballot or the FWAB if the official ballot is not received by 8 p.m. Election Day 20 10

12/16/2019 Federal Write-in Absentee Ballots (FWAB)/Federal Postcard Application (FPCA)/National Voting Registration Act (NVRA) _______________________________________________________________ • FPCA • Military, Permanently Overseas, Temporarily Overseas and Regular/Domestic Voter are eligible • FPCA mentions only Permanently Overseas or Military. • Regular Domestic voters should not check anything in Box 1. • Wisconsin Statute §6.865 (2) • Military and Permanently Overseas Voter • Not required to provide Proof of Residence to register or Photo ID copy to receive absentee ballots • Temporarily Overseas and Regular/Domestic Votes • Required to provide Proof of Residence to register and a Photo ID copy to receive absentee ballots • NVRA – Form refers applicants to the MyVote website multiple times 21 Questions _______________________________________________________________ 22 11

12/16/2019 Upcoming WisVote Webinars _______________________________________________________________ • Canvass Reporting System Tuesday, January 21, 2020 10:00 A.M. – 11:00 A.M. • Spring Post-Election and Early Preparations for the Fall General Election Tuesday, April 21, 2020 10:00 A.M. – 11:00 A.M . • WisVote Grab-bag Tuesday, April 28, 2020 10:00 A.M. – 11:00 A.M 23 12