Why are we hosting a virtual event? What overall organizational - PowerPoint PPT Presentation

▶ Why are we hosting a virtual event? ▶ What overall organizational goals does it contribute to? ▶ Who is our audience and what do we want them to get out of attending?

▶ How long will the event be? ▶ How many sessions will you have? ▶ Will there be any activities throughout the day?

▶ If applicable, use some of the speakers you’ve already secured ▶ Otherwise, start by identifying your members’ biggest wants and needs — currently

▶ Does it support the agenda you outlined? ▶ Is it user-friendly? ▶ What does registration look like? ▶ What level of support does the provider offer? ▶ What opportunities are there for engagement? ▶ What other tools might you need to incorporate?

▶ Logo placements ▶ Social media shoutouts ▶ Blog contributions ▶ Pre-show emails

▶ Speaker introductions ▶ Exhibit spaces ▶ Sponsored activities

▶ Post-show emails ▶ Evaluation survey: Calls for follow-up ▶ On-demand recordings

▶ Consider costs vs. value ▶ Look at what others are doing ▶ Experiment with pricing tiers, bundles, discounts, and promotions

▶ Clearly define and communicate your event’s value prop ▶ Hone in on the perks of virtual ▶ Leverage all the channels you have ▶ Gradually announce your speakers

▶ Develop a run-of-show ▶ Determine staffing needs ▶ Have a way to contact each other ▶ Conduct run-throughs ▶ Create a contingency plan

▶ Upload your content for on-demand access ▶ Thank your attendees, speakers, and sponsors ▶ Ask for feedback ▶ Evaluate internally