WHAT WE DID TO PREPARE FOR OUR SITE VISIT Gail Kempster, SLP - PowerPoint PPT Presentation

WHAT WE DID TO PREPARE FOR OUR SITE VISIT Gail Kempster, SLP Program Director Rush University, Chicago

Gail Kempster, PhD, Rush University, Nov. 2013 Our Preparation • Planning meeting a year before • Reviewed standards in detail • Developed to do list • Developed comprehensive timeline/master checklist • Began ‘push’ about 5 months before • Grad Assistant • Set up portal • Assigned responsibilities • Aware of important due dates • Prepared faculty and others • Folder with CAA standards and typical questions • Standing agenda item at meetings • Info to our administration

Gail Kempster, PhD, Rush University, Nov. 2013 Helpful Resources • Know the Standards---they are your friends! • Manuals and updates • Things change quickly • Even information from a year ago may be out of date • Keep up-to-date with emails and other notices • Accreditation manual; site visit manual; dig deep into ASHA and CAA web pages • Be aware of key due dates • Use electronic systems for organizing documents • Make web-based for site visitors, if possible • Ask questions of the site visit chair • No question is too small or too strange. • Need to know the team’s expectations.

Gail Kempster, PhD, Rush University, Nov. 2013 Would/should we have done something differently? • Wish we could have worried less! • Expect the unexpected. • Keep communicating with your key players throughout the process. • View this as an opportunity for program development. • Take a fresh look at your processes and documentation. • Even though you (and the team) will be exhausted, take advantage of the consultative period after the exit report is over. Get the team’s impressions and suggestions. • Celebrate after it’s all over!

Gail Kempster, PhD, Rush University, Nov. 2013 Tips and Miscellaneous Thoughts • Know the standards! The standards are your friends. • Account for every aspect in implementation language. • Remember: a site visit is a snapshot in time. • Programs are dynamic. All involved know this. • A master to do list and timeline will help you be in control • Delegate! Be aware of what is needed and when. • At the beginning of day two, ask if the team needs anything in particular to help them verify any standards.

Gail Kempster, PhD, Rush University, Nov. 2013 • Know the standards! • The standards are your friends.