WHAT PMO FOOTPRINT? Showcasing your mission profile & value to the the company
INTRODUCTION Today’s session: Presenter: Marcel Ma • Challenges Faced • 14 yrs working in Europe & globally • A PMO in Operation • 13 yrs managing teams • Mapping the footprint • 12 yrs Senior Management • Wrap-Up • 11yrs Project Mgmt • 8 yrs Programme Mgmt • 7 yrs PMO • 5 Strategy Changes
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Board set Strategy Projects started to Functions (silos) react - deliver extra results strive to improve on for change performance & targets Programs & PPM emerge Across-functional needs PMO emerge to monitor identified as projects compete to co-ordinate activities & overall progress, sequence and their ambitions overlap. priorities so coherent work & assessing whether Debates over priorities arise change can be realised results will reach original goals
CHALLENGES… STARTING POINT There is a perceived lack in Learn (the stakeholders’) maturity of projects / programs expectation landscape – above within the organization – lack of and below. What constitutes ‘add accomplishments, contest of value’ to stakeholders? resources Understand how intrinsic patrons Lack of Executive Sponsorship to are to the projects’ performance – overcome internal resistance good & bad Senior managers and other Identify capabilities that are executives don’t perceive value of currently not performed. Match PMO because they cant track the the capabilities you can deliver to value it delivers or what is the expectations. Define a service delivered is inconsistent with level that can be offered and what they value performance measured
The biggest challenges PMOs face are that they’re seen as overhead and their organizations continue to be resistant to change. Successful PMOs realize that it’s often not enough to just deliver value — they make the business value of the PMO known throughout the organization, consistently and often. -PM Solutions
Strategy Cohesion Destination Outcomes Means Actions Project Fosters; Strategy Project Goal • Reconciliation of Strategy Project resources and agendas Project Mission Goal Strategy • Clarifies Priorities & Project Commitment Project Strategy Project • Limits focus and defines Goal utility Project Strategy Project
WHAT CONSTITUTES YOUR FOOTPRINT? Planning Governance … Strategy Standards Cost Control Management …
PMO maturity level ACTIVITIES List of all possible PMO activities covering the areas of governance, assurance, planning, , financial management, execution, communication
Level 1 &2 Level 3 Level 4 Level 5
Outcome
Building Value Footprint • Clearly understand purpose and function from Executive • Map expectations of Stakeholders upfront – above and below • Verify strategic alignment of portfolio managed • Understand core product value PMO practicing – planning and communication • Inventory PMO activities and artefacts • Understand your cost of existence • Define capabilities & service levels • Benchmark & measure performance
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