What makes Kyushu Universitys IR so effective? : Leadership, - PowerPoint PPT Presentation

| 0 What makes Kyushu University’s IR so effective? : Leadership, internal collaborations, and commitment Makoto ARATONO | Executive Vice President | Kyushu University June 20, 2018

| 1 Section 1 Profile of Kyushu University (KyushuU) Section2 Missions and Organization of IR Office Section 3 Examples of Activities Section 4 Evidence-based Organizational Strategies: KyushuU Platform of Inter/Transdisciplinary Energy Research (Q-PIT) Section 5 Summary

| 2 Section 1 Profile of Kyushu University

| 3 Kyushu University Established in 1911 as the one of Imperial Universities in Fukuoka, Kyushu Island, South of Japan. One of the leading comprehensive universities in Japan. A university continually striving to tackle the issues of the future Relocation is on going, will be completed in September Campus that university members can be proud of 3km length and 2 km width in the very beautiful greens Waikiki beach and diamond head of Fukuoka near campus.

| 4 Students Total 19,000 Non-J 2,200 Sapporo モンゴル︓22名 (11.5%) China 1,100 Beijing Seoul Tokyo Korea 250 ⼤阪 102 countries/ Fukuoka regions Faculty 1,000㎞ 上海 Total 2,000 1,500㎞ Taipei Non-J 300 バングラディシュ︓47名 ⾹港 (15%) 台湾︓37名 ミャンマー︓36名 Student to Faculty Ratio タイ︓45名 about 9:1 ベトナム︓90名 Fukuoka One of the best インドネシア︓144名 マレーシア︓32名 cities in the world! – Monocle 2017

| 5 We are very proud of the recent topics of 1. Professor Kosuke Morita of the Faculty of Science is the first Asian responsible for the discovery of the new element 113, named Nihonium(Nh). 2. Professor Toshiyuki Kono of the Faculty of Law becomes the 8th President of the International Council on Monuments and Sites (ICOMOS) for the first time from Japan. QS World University Rankings by Subject 2018 within 100 1. Arts and Humanities Classics: 46. Languages: 51-100. 2. Engineering and Technology Mining Engineering: 23. Chemical Engineering: 51-100. Mechanical Engineering: 51-100. Engineering and Technology: 87. 3. Natural Sciences Chemistry: 51-100. Materials Sciences: 51-100. Natural Sciences: 86.

| 6 Kyushu University – A University Continually Striving to Tackle the Issues of the Future Action Plan 2015-2020 by President Kubo I Conducting research at the highest global standard and encouraging innovation II Fostering global talent III Contributing to the local and international communities through advanced medical care IV Developing an enhanced campus that students, staff, and faculty members can be proud of V Organization reform VI A university that develops in tandem with society The IR office should be organized and work for university members to act toward goals of the plans. What to do and how to do it ?

| 7 Section 2 Missions & Organization of IR Office

| 8 2 How to reach goals of President’s action plan 2001 Evaluation 2004 2016 Evaluation IR Office Developments Dept. Information Dept. H1 <Passive Action> <Active Action> 2 Supporting the evaluation of activity and Providing Evidence-Based Strategy accreditation of education KyushuU functional Decision Making enhancement system Financial Resources Human Resources ■ distribution at president’s ■ converting about 20 faculty positions discretion to active fields in a year ■ incentive to active department/faculty ■ posts at president’s discretion ■ reorganization according to evaluation judging from some KPI results at every ５ years Facility Resources Space Resources ■ enhancing facility management ■ creating common spaces and strategic through facility master plan distribution ■ enhancing shared-use of big facilities ■ introducing space-charge through a support organization

| 9 Organization of IR Office 4 Internal Communications & Collaboration of Staff Powers President & Executive Committee Core Unit Executive Vice President Head of Planning Dept. Vice President Planning Analysis Evaluation Coordinator Cooperation & Supporting Unit Management Society, Global & Education IR Research IR Basis IR Medical IR ・ General Affairs ・ Student Support ・ Research ・ Industrial Collaboration Promotion ・ Finance ・ Admission Planning ・ International Affairs ・ International ・ Research ・ Human Resources ・ University Hospital ・ Facilities Student Exchange Promotion

| 10 4 Organization of IR Office Internal communications & Collaboration of Information System Powers collection analysis release IR Office 2 1 2 3 3 2 Pure BI IR data Pure Faculty Info. SciVal Portal Release Dashboard Admin. Release 2 BI Researcher’s Activity Analysis Developments & Reports System 2 ＜ Q-RADeRS ＞ Evaluation Result Warehouse Data Warehouse 1: Board of Trustees IR data of Personal Systems of 2: University Members Individual Activity 3: Fully Opened Individual Dept. Data Dept.

| 11 Section 3 Examples of Activities

| 12 5 Examples of Activities 2. IR Website & IR Data Book 1. IR data list Four Foundations for Performing IR Performing IR 3. Research Intelligence Solutions 4. Data Analysis using BI Tools SciVal & Pure

| 13 Examples of Activities 1. IR data list : Collecting & Listing IR data according to a definite format to supply them promptly and properly. Item Levels Up- Inves- No IR Gr. Dep. Div. Period Name Outline Release Ref. Note URL date tigator large middle small 2. IR Website & IR Data Book: Our Website is not only for IR information but also an IR data bank for different kinds of stakeholders. Stakeholder Board of Trustees Faculty & Staffs General Administration & Research & Accountability & Main Purposes Reputation Management. Decision Support Education Support IR Information & MEXT Policies Research Strategies Action Plans Data Reorganization Students Information Outlooks (examples) KPI Progress University Rankings Statistics MEXT: the Ministry of Education, Culture, Sports, Science and Technology

| 14 Examples of Activities 3. Research Intelligence Solutions: Visualizing & Consolidating Research Activities through SciVal and Pure (in August, 2016). Pure Admin + Pure Portal Educational and Research Database Activities Database Scopus Link mutually CiNii Q-RADeRS PubMed Researcher’s Activity Development & Report Importing Transferring Publication Information by Publication Import Module Information Database Transferring Educational Activities Educational Transferring Activities Researcher’s Activities Relieving the work load for academic staffs to correspond to the statutory disclosure obligation of educational and research activities

| 15 Examples of Activities 4. Data Analysis using BI Tools: Consolidating Analysis Function &Visualization by dashboards. (Financial) (Research) Grants & Citation Research Funds Impact Performance (Educational) (Research) Number of International Globalization Foreign Collaboration performance Students Papers

| 16 An example of crossing financial data with research data 【 2010-2016 】 400 Total Citation/Faculty 200 Arts, Humanities Social Sciences Bubble size: publications 0 30 million JPY 0 10 20 (270 thousand US$) Total amount of Grant-in-Aid for Scientific Research /Faculty 1. The number of citation generally increases with increasing grants except for several departments of arts, humanities and social sciences. 2. Some departments show a rather smaller number of citations compared to the general trend.

| 17 An example of crossing financial data with research data 【 2010-2016 】 1.8 Science 1.4 FWCI Economy 1 0.6 Bubble size: publications 0.2 30 0 10 million JPY 20 (270 thousand US$) Total amount of Grant-in-Aid for Scientific Research /Faculty 1. FWCI increases with increasing grants but may reach a plateau value. 2. Some departments largely deviate from the trend line; for example, department of science and department of economy.

| 18 An example of crossing financial data with educational data 【 2016 】 8 7 Information Science Classes /Semester/Faculty 6 Language & Culture 5 4 Economy Law 3 Arts & Humanity Engineering 2 Agriculture Bubble size: Total study 1 Science Dentistry enrollments per teacher Medicine 1 0.5 million JPY 0 Education Running Expense/Faculty (91 hundred US$) 1. Generally the more expenses, the more obligations, but it depends on fields. 2. In social science field, the expense for Economy is around twice of that for Law, but— 3. Classes for information sciences are highly required for all students, thus—

| 19 Section 4 Evidence-based Organizational Strategies: Kyushu University Platform of Inter/Transdisciplinary Energy Research