Utilizing Pure: The Kyushu University experience Saki LIU | - PowerPoint PPT Presentation

| 0 Utilizing Pure: The Kyushu University experience Saki LIU | Post-doctoral Fellow | Office of Institutional Research, Kyushu University June 20-21, 2018

| 1 Kyushu University (KyushuU)’s Office of Institutional Research established to improve research strength and international competitiveness in April 2016 Board of trustees: Decision-making process Provide evidence based strategy IR office : Data collection, analysis, research, and visualization

| 2 My background Psychoacoustics Interaction between auditory and visual information Interaction of nonacademic staffs and academic ones Interaction of systems (Pure, Q-RADeRS and other systems)

| 3 3 九州大学インスティテューショナル・リサーチ室（IR室）設置 KyushuU’s Office of Institutional Research Supplying data to board of trustees Data analysis and stakeholders Research performance analysis using SciVal and Pure IR office website

| 4 Examples of Activities Research Intelligence Solutions: Visualizing & Consolidating Research Activities through SciVal and Pure (in August, 2016). Pure Admin + Pure Admin + Pure Portal Pure Portal Educational and Research Database Database Activities Database Scopus Scopus Link mutually Link mutually CiNii CiNii Q-RADeRS PubMed PubMed Researcher’s Activity Development & Report Importing Importing Transferring Transferring Publication Publication Information by Information by Publication Publication Information Information Import Module Import Module Database Database Transferring Educational Transferring Educational Educational Activities Activities Educationa Transferring Activities l Activities Researcher’s Activities Relieving the work load for academic staffs to correspond to the Relieving the work load for academic staffs to correspond to the statutory disclosure obligation of educational and research activities statutory disclosure obligation of educational and research activities

| 5 The purpose of this presentation How are we using Pure ? What effect have we had?

| 6 Outline 1. Pure access analysis 2. Research performance analysis using Pure 3. Connecting Pure and KyushuU’s researcher database via Pure API

| 7 Section 1 Pure access analysis

| 8 Background Timeline for implementing Pure at KyushuU. Each faculty member had to confirm Admin: Account set up that the information was accurate. Open to public Portal : Campus only access Preliminary phase 2017 October March Admin site usage survey Percentage of faculty member logged in: 10 %

| 9 Actions to increase usage • Send E-mail reminder (from executive) to those who had yet to log into Pure (about 2,000 staff) • Hold seminars and faculty development (FD) • Produce and distribute flyers • Call on faculty members to login and confirm information about achievement on the admin site at meetings

| 10 Seminar and Faculty Development held several times a year periodically More detailed • Faculty Development (FD) dedicated to particular departments • Seminar For beginners for all faculty members, students By dissemination of Pure inside campus, we tried to gather users.

| 11 Flyers For young For students researchers Explains how to use Pure for students, young researchers, and professors

| 12 Flyers in cafeteria

| 13 Admin site usage status currently about 60 % of the entire faculty use Pure Number of users every 2 weeks 1,400 1,173 1,200 1,000 Campus only access Open to public 800 users 600 487 410 465 402 400 247 172 156 77 145 69 78 133 78 200 73 104 93 96 80 73 60 45 46 49 37 0 FD Admin account FD Reminder SciVal/Pure SciVal/Pure set up Email seminar seminar

| 14 Portal site access status : campus only access stage Number of visitors every 2 weeks 2,000 Campus only access visitors 1,000 704 416 361 217 193 178 161 167 135 152 160 134 145 101 76 68 0 Date Admin account set up During the campus only access, usage was minimum.

| 15 October 2017: portal site’s outside campus access – Actions to increase usage • “Kyushu University researcher’s database” and Pure mirror link 120,000 access / month Link exchange • Links to Pure were created on other sites such as the IR office website etc.

| 16 Portal site access status About 45,000 sessions from : Result 173 nations (2, Oct, 2017 – 8, Mar, 2018) Number of visitors every 2 weeks 15,000 11,045 11,608 9,557 10,000 9,028 8,296 7,718 7,523 visitors 7,011 Open to Public 4,214 5,000 India 5,365 704 1,473 South Korea 2,218 Pakistan 521 China 1,573 0 Singapore 515 Taiwan region 1,445 Vietnam 456 Indonesia 1,364 Bangladesh 275 Malaysia 1,009 Date Sri Lanka 133 Philippines 855 About 15,000 visitors per 1 month New Zealand 125 Thailand 848 Myanmar 95 Australia 680 Hong Kong 587 Nepal 74

| 17 Positive side effects Increasing the access to “KyushuU’s researcher database” Up more than 10 % (about 15,000 visitors) from the same month last year 2017 2017 160,000 2017 2016 2015 2016 2015 2016 2015 2016 2017 Visitors 2015 FY 2015 120,000 FY 2016 FY 2017 80,000 Oct Jan Nov Dec It is assumed that people who visited Pure accessed “KyushuU’s researcher database” as well.

| 18 Section 2 Research performance analysis using Pure

| 19 Research performance analysis “Analysis on demand” Responding to requests from executives and faculty members For example, ・ Energy research analysis ・ Diversity analysis in KyushuU

| 20 KyushuU Platform of Inter/Transdisciplinary Energy Research (Q-PIT) 3 Collaborative Research Projects (1)Renewable Energy Utilization (2)Future Energy Management (3)Future Energy Society 3 Transdisciplinary Projects (4)Global Energy Research Alliance (5)Future Society Think- Tank Research (6)Transdisciplinary Energy Science R&E

| 21 Specifically, papers with keywords relevant to energy 【 2012 ～ 2017 】 • Hydrogen • Nuclear fusion • Refrigeration • Fuel cells • Wind power • Electrocatalyst • Solid oxide fuel cells • Geothermal • Organic light emitting (SOFC) diodes (OLED) Publication 1 st , Citations 1 st , FWCI 1 st in Japan 2.50 Tokyo(249) FWCI 1.50 KyushuU (554) Kyoto(190) Bubble size: publications 0.50 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 Citations Sources: SciVal(Nov. 2017)

| 22 KyushuU’s Energy research Trend analysis Exclude papers with more than 1,000 authors from the analysis

| 23 Diversity in KyushuU KyushuU’s mission: Increase diversity in the research environment IR office: Analyze research performance in the context of gender Method of analysis Combine research data and gender with human resource data - (Use Precise gender information) Compare research activity between men and women - throughout the entire university and between each department

| 24 Diversity in KyushuU Publications per Faculty Men 4.50 1996−2000 1.21 Women twice 5 times 10.50 2011−2015 6.03 Increased rate of publications by women is higher than that of men.

| 25 Section 3 Connecting Pure and KyushuU’s researcher database via Pure API

| 26 Examples of Activities Research Intelligence Solutions: Visualizing & Consolidating Research Activities through SciVal and Pure (in August, 2016). Pure Admin + Pure Portal Educational and Research Database Activities Database Scopus Link mutually CiNii Q-RADeRS PubMed Researcher’s Activity Development & Report Importing Transferring Publication Information by Publication Information Import Module Database Transferring Educational Activities Educational Transferring Activities Researcher’s Activities Relieving the work load for academic staffs to correspond to the statutory disclosure obligation of educational and research activities

| 27 KyushuU Researcher’s Activity Development & Report System : Q-RADeRS Monitor and evaluate their activities input Partially open to public Research Education Social Contribution etc. Problem: January 2018: System updated - Required to fill out a lot of information Implemented the function to import data from Pure - Complicated process to input data

| 28 Connecting Q-RADeRS and Pure Timeline Pure Campus only Public (outside campus) Preliminary phase August January October March 2017 Build programs Specify function and design the system Run the new system • Design user interface • Mapping of Pure and Q-RADeRS etc. Q-RADeRS

| 29 Overview of database / Model of database connection Q-RADeRS Pure Education Title authors Research journal Original publications Year title API authors Type journal etc. Abstract Social contribution DOI citation h-index etc. University management

| 30 Q-RADeRS’s Screen: import from Pure The list of publications from Pure Q-RADeRS Import Pure ☑ ☑ ☑ ☑

| 31 Connecting Q-RADeRS and Pure Effect  37 items ( 20 % of the total “Research” items) were inputted automatically by connecting Q-RADeRS and Pure.  Save each person 2 hours per person per month and reduce the burden and stress of inputting data If all faculty use this function, 4,588 hours will be saved to input data.