Welcome To Our Annual Meeting January 25, 2016 Agenda Call to - PowerPoint PPT Presentation

Welcome To Our Annual Meeting January 25, 2016

Agenda  Call to Order: Johnny Rich  Prayer: Johnny Rich  Pledge Of Allegiance: Kenneth Baskett  Welcome/Introduction of Management, Guests, Board of Directors & Committees: Johnny Rich  Confirmation of Quorum: Jon Subacz Board of Director Candidate Intro: Jon Subacz   Up to 5 minutes each • Brad Banks • Russ Caso • Brian Duncan

Agenda – Cont. ● Jay Patouillet ● Johnny Rich ● Jennifer Schaeffer  President’s Report: Johnny Rich  Treasurer’s Report: Kenneth Baskett Sheriff’s Department Update: Lt. Danny Higgins   Architectural Review Committee Report: Todd Kaelin  Resident Questions & Answers  Announcement of Election Results: Jon Subacz/Tammy Rodric  Adjournment

BridgeMill Community Association Staff Michael Sands Susan Rubin BMCA Property Admin, CAM BMCA Property Manager Heritage Property Management Oct 2015 – Jan 2015 Oct 2015 – Current Matthew Lazar BMCA Division Manager, CAM Heritage Property Management Oct 2015 – Current

 Cherokee County Sheriff’s Department: Lieutenant Danny Higgins  Cherokee County Marshall’s Office: Sergeant Dwayne Casteel Major Jamie Gianfala

BMCA Board of Directors 2015 Johnny Rich Ken Baskett President/Vice President Treasurer Brian Duncan Jonathan Subacz Member at Large Secretary

BMCA Committees ARC Committee Election Committee Todd Kaelin : Chair Tammy Rodric : Chair Marsha McClure Judy Crawford Luis Parrado Jason Chan Paula Ryan Yard of the Month Committee Nancy Madden Barbara Stanford

Candidate Introduction & Speeches Brad Banks Russ Caso Brian Duncan Jay Patouillet Johnny Rich Jennifer Schaeffer

President’s Report Johnny Rich

Our Goal Our goal is to promote a community environment while preserving and increasing property value through good stewardship. Our Vision This is accomplished by operating the Association, maintaining the common property and enforcing the governing documents. Excellence in leadership by representing the neighborhood in dealings with the community and take full responsibility for our actions. Keep residents informed through direct and online communication while being transparent. Undertake initiatives that preserve and improve the quality of life in our area and develop a positive sense of pride and community

Our Purpose and what the HOA Affects:  Transparency  Enforcement of covenants  Set Policy  Review Operations  Resolve Disputes  Listen to residents  Plan for the future  Vote on business  Work closely with law enforcement  Open communications with HMS, zoning, local law enforcement & county commissioners  Operate the Associations’ budget

HOA Cannot Affect:  HMS property (park, pool, tennis & golf course)  Security but works very closely with the Cherokee County Sheriff’s Department  Streets within BridgeMill: • Traffic issues such as speeding and not stopping at stop signs • Repaving and repair of streets, curbs or sidewalks  Marshall’s Office Issues • Noise ordinance such as dogs barking and loud music

2015 Capital Improvements

Steels Bridge Road Enhancement

Approximately 600+ BMCA Residents use Steels Bridge Road

Steels Bridge Road Entrance to BMCA Steels Bridge Road Entrance Complete

Refurbishment of the BridgeMill Channel Letters ● Used latex paint instead of gold leaf at a cost savings of approximately $5,000.00 ● Looks great!

Channel Letters

Heritage Property Management

Financial Audit Performed by Independent Accounting Firm ● Conducted the first BM audit ● Overall the community is in excellent financial status. ● Discovered a 13k overbilling charge from a vendor that was resolved within 1 week ● Recommendation is to conduct an audit every 2 years per Best Practice Standards

Main Entrance Lighting upgraded to LED.  All other entrance and monument lighting currently being assessed for repairs/enhancements

Third Entrance Enhancement Gold Mill Ridge

Almost 1,000 BMCA Residents use Third Entrance

 Enhancement delayed pending final bids.  Currently re-evaluating due to costs associated with project. Will likely do in stages.  Phase I – COMPLETED Added street lighting to corridor for better visibility at night.  Phase II - May include new landscaping, hardscaping or fencing

Current Vision: Planning for the future

Current Onsite Office 3542 Sixes Road, Suite 108

Office use  Homeowners come here to pay yearly assessment, drop off ARC modification requests, purchase mailbox supplies or simply come to ask questions about BMCA  All neighborhood business conducted here • ARC meets twice a month (1 st and 3 rd Monday) • Board of Directors meet here (2 nd Monday and as needed) • Contractors meet here

Proposed Office Bldg within BMCA  We, the residents collectively own over 150 acres of common property inside the community  Very early stages of investigating constructing an office inside the BridgeMill community  Decreases need to be renters forever  Buffer & Building Setback Variances needed  A lot of work still needs to be done

Proposed Office Bldg within BMCA

Thinking ahead to an open environment onsite.

Enhancing our services and offering more to the community as an HOA.

Confirmed Priorities:  Third Entrance Enhancement  Lighting Repairs/Upgrades  The Manor at BridgeMill  Landscape Improvements Under strong Consideration:  New Office Building within BMCA Progress updates will be posted on the BMCA website (www.BridgeMill.org)

The Manor at BridgeMill street light is due to be installed this month. Due to the recent bad weather, the installment was delayed.

Goals also include:  Continued community relations with the Sheriff’s Department as well as our elected officials  Sixes Road and Cherokee County growth- outreach  BridgeMill is a great place to live! Needs to stay current and competitive in the market place

 Board meetings are the 2nd Monday of every month at 6:30 PM  Welcome to attend  Volunteers welcome

Treasurer’s Report Kenneth Baskett

INCOME 2015 2015 YEAR END 2016 BUDGET ACTUALS BUDGET ASSESSMENT REVENUE $448,970.00 $365,390.00 $483,990.00 OTHER REVENUE $59,700.00 $94,062.00 $59,700.00 RESERVE CONTRIBUTION $(29,940.00) $(29,940.00) $(29,453.00) TOTAL REVENUE $518,670.00 $459,452.00 $553,690.00 EXPENSE 2015 2015 YEAR END 2016 BUDGET ACTUALS BUDGET ADMINISTRATIVE EXPENSES $237,250.00 $223,240.00 $267,249.00 COMMON AREA EXPENSES $155,798.00 $81,427.00 $138,298.00 HOMEOWNER SUPPORT $34,560.00 $37,960.00 $56,260.00 UTILITIES $21,000.00 $15,823.00 $21,800.00 OTHER EXPENSES $40,600.00 $22,857.00 $40,630.00 TOTAL EXPENSE $489,208.00 $381,308.00 $524,237.00

CAPITAL RESERVE 2015 2015 YEAR END 2016 BUDGET ACTUALS BUDGET RESERVE CONTRIBUTION $ (29,940.00) $(29,940.00) $(29,453.00) LIGHTING REPAIRS/MAINT. $ 40,000.00 $0 $75,000.00 MONUMENT SIGN REPLACEMENT/REPAIR $ 20,000.00 $4,328.00 $5,000.00 MISC LANDSCAPE ENHANCEMENTS $ 30,000.00 $0 $50,000.00 STEELS BRIDGE ROAD ENHANCEMENT $ 50,000.00 $17,466.00 $5,000.00 THIRD ENTRANCE ENHANCEMENT $ 100,000.00 $43,885.00 $50,000.00 TOTAL CAPITAL RESERVE $ 220,060.00 $35,739.00 $215,547.00

IN THE BANK $602,036.97

Lieutenant Danny Higgins BridgeMill Precinct 9550 Bells Ferry Rd

www.nixle.com

Non-Emergency Phone Number 678-493-4080

Architectural Review Report ARC Member Todd Kaelin

ARC Updates ● ARC meetings are on the 1 st and 3 rd Monday of each month. ● There will now only be one ARC meeting in December, it will be on the 1 st Monday of the month. All other submissions that month will be reviewed via email, and are due by noon on the Friday before the 3 rd Monday of the month. A calendar will be posted on the website. ● There is now a QuickGuide to some of the documents the ARC will need for each specific type of request. This document and the December meeting policy will be updated to the BridgeMill website soon. ● The ARC form will be edited and a new one will be posted to the website once the physical copy is made available at the onsite office.

Questions & Answers

Congratulations to our New BMCA Board of Directors 2015 - 2016

Adjournment