Ch Champ mpaign Cou County ty Head S ad Start art / / Early rly Head S ad Start art Welcome! Brandi Granse, Early Childhood Division Director Champaign County Regional Planning Commission Policy Council Orientation, December 11, 2017
Ag Agenda nda Governance Structure • Policy Council Structure and Meetings • Required ERSEA Training • Head Start Performance Standards • Focus Area 2 Monitoring Protocol •
Why hy Com Come t to o Pol olicy Cou Council? • You can make a difference in your child’s education. • You can have a positive impact on your community. • Great work experience (looks good on a resume). • Other Benefits: • $15 Policy Council reimbursement for related expenses • Transportation reimbursed or p or prov rovided • Child care provided • Food provided for self and children
Cha Champaign Cou County H Head St d Start/ Ear arly ly Head ead S Start Head Start/Early Head Start is a Federal program for child and family development that: • Focuses on ensuring children’s cognitive, social- emotional and health readiness for kindergarten. • Promotes family strengths for long term benefit to child and family. • Serves families with children from birth to kindergarten age and pregnant mothers.
Cha Champaign Cou County H Head St d Start Contin tinued • $7.3 Million in Funding: Head Start, Early Head Start, IL State Board of Education (ISBE), Child-Adult Care Food Program (CACFP), Full-day Child Care, Champaign County Developmental Disabilities Board • 137 Staff: 79 teaching staff, 13 family advocates, 8 bus drivers, 6 home visitors, 5 cook staff, 4 clerks, 2 family child care mentors, 1 combination mentor, 1 family services specialist, 1 child development services specialist, 1 professional development and instructional leader, 1 mental health specialist, 1 administrative secretary, and 14 managers
Head ead S Start / / Ear arly ly Head ead S Start Bud Budgeted ed R Rev even enues es REVENUE SOURCES Local - Developmental Disabiities Local Board/Mental IL Dept. of Human Services 1% 1% 13% IL Dept. of Education 11% U.S. Dept. of Agriculture 4% U.S. Dept. of Health and Human Services 70%
Head ead S Start / / Ear arly ly Head ead S Start Bud Budgeted ed E Expen penditur ures by s by Cat ateg egory Indirect/ t/Admi ministr trati tive 10% 0% Other er 13% 13% Contractu tual Person rsonne nel 6% 6% 49% 49% Supplies 5% 5% Travel el 0% 0% Equipment 0% 0% Fringe ge B Benefits 17% 17%
Who We Are Structure and Governance
Cha hampaign C n Count nty y Head S ad Start art / / Early H arly Head S ad Start art Gover overnance ce S Str tructure e Grantee: Champaign County Board Memo between County and RPC Justice & Social Services Committee RPC At least 51% parents plus Chief Executive Early Childhood Division Director community members Officer RPC = Champaign County Regional Planning Head Start Program Commission Policy Council Red Line - Legal Responsibility Family Committee Dashed Line - Advisory Authority
Per erformance ce S Standard 1301.1 Purpo urpose • Governing bodies have a legal and fiscal responsibility to administer and oversee the agency’s Head Start and Early Head Start programs. • Policy Councils are responsible for the direction of the agency’s Head Start and Early Head Start programs.
Performance Standard 1301.2 Duties and Responsibilities of Governing Bodies The governing body is responsible for activities specified at section 642(c)(1)(E) of the • Head Start Act. Have legal and fiscal responsibility for administering and overseeing programs • under this subchapter, including the safeguarding of Federal funds; Adopt practices that assure active, independent, and informed governing of the • Head Start agency, including practices consistent with subsection (d)(1), and fully participate in the development, planning and evaluation of the Head Start programs involved; Be responsible for ensuring compliance with Federal laws (including regulations) • and applicable State, tribal and local laws (including regulations); and Be responsible for other activities, including – • Establishing procedures for criteria for recruitment, selection, and enrollment of • children Reviewing all applications for funding for programs under this subchapter • Establishing procedures and guidelines for accessing and collecting • information described in subsection(d)(2) Reviewing and approving all major policies of the agency, including – • The annual self-assessment and financial audit •
Performance Standard 1301.2 Duties and Responsibilities of Governing Bodies Such agency’s progressing in carrying out the programmatic and fiscal • provisions in such agency’s grant application, including implementation of corrective actions; and Personnel Policies regarding the hiring, evaluation, termination, and • compensation of agency employees; Developing procedures for how members of the policy council are selected, • consistent with paragraph (2)(B); Approving financial management, accounting, and reporting policies, and • compliance with laws and regulations related to financial statements including the Approval of all major financial expenditures of the agency’ • Annual approval of the operating budget of the agency; • Selection (except when a financial auditor is assigned by the State under State • law or is assigned under local law) of independent financial auditors who shall report all critical accounting policies and practices to the governing body; and Monitoring the agency’s actions to correct any audit findings and of other • action necessary to comply with applicable laws (including regulations) governing financial statements and accounting practices;
Performance Standard 1301.2 Duties and Responsibilities of Governing Bodies • Reviewing results from monitoring conducted under section 641A(c), including appropriate follow-up activities; • Approving personnel policies and procedures, including policies and procedures grading the hiring, evaluation, compensation, and termination of the Executive Director, Early Childhood Division Director, Director of Human Resources, Chief Fiscal Officer, and any other person in an equivalent position with the agency; • Establishing, adopting, and periodically updating written standards of conduct that establish standards and formal procedures for disclosing, addressing and resolving— • Any conflict of interest and any appear of a conflict of interest, by member of the governing body, officer and employees of the Head Start agency, and consultants and agents who provide services or furnish goods to the Head Start agency; and • Complaints, including investigations, when appropriate; and
Performance Standard 1301.2 Duties and Responsibilities of Governing Bodies • To the extent practicable and appropriate, at the discretion of the governing body, establishing advisory committees to oversee key responsibilities related to program governance and improvement of the Head Start program involved. The governing body must use ongoing monitoring results, data on school readiness • goals, other information described in §1302.102, and information described at section 642(d)2 of the Act to conduct its responsibilities. If a governing body establishes an advisory committee to oversee key • responsibilities related to program governance it must: Establish the structure, communications and oversight in such a way that • the governing body continues to maintain its legal and fiscal responsibility for the Head Start agency; and, Notify the responsible HHS official of its intent to establish such an advisory • committee.
Cha Champaign Cou County B Boa oard • Who is on it? • Elected officials • What does it do? • It is the governing body of the Champaign County government and its services. • It is the grantee(the legal entity awarded the grant) for the Champaign County Head Start/Early Head Start program. • It receives the money from the Office of Head Start. • It has the final approval on all new Head Start grant initiatives, the annual budget and the approval of labor contracts and amendments. • A representative of the Champaign County Board participates in the selection process of the Early Childhood Division Director. • A representative of the Board participates on the Policy Council and/or on the Shared Governance Committee
Cham hampai aign C Cou ounty B Board oard’s Com ommittee of of the he Whole Whole for or Just stice & & Soc ocial al Serv rvices; Fin inan ance; an ; and Polic Policy • Who is on it? • The 22 members of the County Board serve on the Committee of the Whole for Justice & Social Services; Finance; and Policy, Personnel & Appointments. • What does it do? • It is the County Board committee through which Champaign County Head Start/Early Head Start reports to the Champaign County Board, the grantee. • It is responsible for a number of other functions, divisions, and programs for the County Board.
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