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WELCOME! 1 PLANNING COUNCIL MEETING January 10, 2019 INTRODUCTIONS 2 Please state your name for the record. Please note: You do NOT have to disclose your status during the introduction if you do not want to. *Moment of Silence* APPROVE

  1. WELCOME! 1 PLANNING COUNCIL MEETING January 10, 2019

  2. INTRODUCTIONS 2 Please state your name for the record. Please note: You do NOT have to disclose your status during the introduction if you do not want to. *Moment of Silence*

  3. APPROVE MEETING MINUTES (H-1) December 6, 2018 3 St eps in approving minutes: 1. Review Minutes 2. Make a first and second motion to approve minutes 3. Vote All in Favor: Yes, approve minutes Opposed: No, do not approve minutes Abstention: Absent from previous meeting/ Decline to vote

  4. GROUND RULES 4 Be on time No Side Conversations Silence cell phones Presenters represent agencies- no personal attacks Participate Don't ask questions that accuse or assume where someone is coming from. Stick to asking questions regarding information. Be respectful Respect the option for presenters to come back with additional information or answers. Agree to disagree Send questions with more detailed explanations to the Executive Committee or PCS Ask questions Whenever possible, enjoy yourself Speak up so everyone can hear you Don’t assume everything is public knowledge Raise your hand and wait to be Step up, step back acknowledged by the Chair Don't interrupt

  5. COMMITTEE REPORTS (H-2) 5 Each month, the Committee Chairs will provide a summary of their committee's activities. You can also refer to a handout in your packet for written updates.

  6. FY19 HIV Services RFP Update 6 Presenter: Marcos Palmarin, Senior Program Coordinator, BPHC

  7. UPDATE --- FY 2019 HIV Services RFP Ryan White Services Division Boston Public Health Commission Marcos Palmarin Senior Program Coordinator, RWSD 7

  8. FY 2019 RFP Update • The HIV Services RFP was released in October 2018 • Services open for bid: Core Medical Services o AIDS Drug Assistance o Medical Case Management (MAI) o Medical Nutrition Therapy o Oral Health Support Services o Emergency Financial Assistance o Housing o Food Bank/Home Delivered Meal o Non-Medical Case Management (MAI) o Psychosocial Support (MAI) o Substance Abuse Residential o Health Education and Risk Reduction o Medical Transportation

  9. FY 2019 RFP Update • 12 service categories up for bid • 33 proposals were submitted and 110 different services proposed • One new agency submitted a proposal for funding • Total amount requested: $ 15,191,271.00 • Total available: $ 12,393,727.00 (Level Funding Scenario)

  10. FY 2019 RFP Update • An external community review was held in December • Internal BPHC reviews are currently being conducted • Award letters will be sent to bidders by 1/31/2019 • A follow-up presentation of the RFP results is scheduled for 2/7/19

  11. FY 2019 RFP Update Rank # Service Category Planning Council Allocation Actual Requested Difference % Over/Under (Pre) 1 Medical Case Management $ 4,125,133.00 $ 5,089,774.00 $ (964,641.00) 23% Medical Case Management (MAI) $ 520,015.00 $ 274,887.00 $ 245,128.00 -47% 2 AIDS Drug Assistance $ 150,215.00 $ 300,215.00 $ (150,000.00) 100% 3 Non-Medical Case Management $ 1,063,059.00 $ 1,972,052.00 $ (908,993.00) 86% Non-Medical Cade Management (MAI) $ 134,197.00 $ 35,824.00 $ 98,373.00 -73% 4 Housing $ 970,620.00 $ 1,506,311.00 $ (535,691.00) 55% 6 Medical Transportation $ 242,655.00 $ 277,062.00 $ (34,407.00) 14% 7 Oral Health Care $ 1,386,599.00 $ 1,386,599.00 $ - 0% 9 Psychosocial Support $ 1,050,350.00 $ 1,192,946.00 $ (142,596.00) 14% Psychosocial Support (MAI) $ 184,521.00 $ 33,840.00 $ 150,681.00 -82% 10 Food Bank/ Home Delivered Meals $ 762,630.00 $ 964,972.00 $ (202,342.00) 27% 12 Substance Abuse Residential $ 231,100.00 $ 231,103.00 $ (3.00) 0% 14 Emergency Financial Assistance $ 100,000.00 $ 173,119.00 $ (73,119.00) 73% 15 Medical Nutrition Therapy $ 1,194,159.00 $ 1,239,146.00 $ (44,987.00) 4% 16 Health Education/Risk Reduction $ 278,474.00 $ 513,421.00 $ (234,947.00) 84% Total $ 12,393,727.00 $ 15,191,271.00 $ (2,797,544.00) 23% 11

  12. FY 19 RFP Update Request vs. Level Funding Allocation Health Education/Risk Reduction Medical Nutrition Therapy Emergency Financial Assistance Substance Abuse Residential Food Bank/ Home Delivered Meals Psychosocial Support (MAI) Psychosocial Support Oral Health Care Medical Transportation Housing Non-Medical Cade Management (MAI) Non-Medical Case Management AIDS Drug Assistance Program Treatments Medical Case Management (MAI) Medical Case Management $- $1,000,000.00 $2,000,000.00 $3,000,000.00 $4,000,000.00 $5,000,000.00 Actual Requested Planning Council Allocation 12

  13. ADAP FY 19 PC Allocation FY 19 RFP Request Variation $ 150,215.00 $ 300,215.00 $ (150,000.00) Agency FY 19 Request CRI $ 150,215.00 NHDHHS $ 150,000.00 13

  14. Medical Case Management FY 19 PC Allocation FY 19 RFP Request Variation $ 4,125,133.00 $ 5,089,774.00 $ (964,641.00) Agency FY 19 Request AIDS Response Seacoast (NH) $ 130,073.00 Beth Israel Deaconess - Plymouth $ 71,767.00 Boston Medical Center $ 242,283.00 Boston Health Care for the Homeless $ 382,760.00 Cambridge Health Alliance $ 425,463.00 Codman Square Health Center $ 475,596.00 Dimock Community Health Center $ 439,450.00 East Boston Neighborhood Health Center $ 172,226.00 Edward M. Kennedy CHC $ 137,311.00 Fenway Health $ 222,376.00 Greater Lawrence Family Health Center $ 743,296.00 Harbor Health Services $ 327,249.00 Lynn CHC $ 359,552.00 MGH - Boston $ 307,618.00 MGH - Chelsea $ 75,186.00 Merrimack Valley Assistance Program (NH) $ 155,690.00 Southern NH Task Force $ 214,346.00 Upham's Corner $ 135,732.00 Whittier Street Health Center $ 162,637.00

  15. Non-MCM (MAI) FY 19 PC Allocation FY 19 RFP Request Variation $ 134,197.00 $ 35,824.00 $ 98,373.00 Agency FY 19 Request Dimock Community Health Center $ 90,837.00 Upham's Corner Health Center $ 16,042.00 Whittier Street Health Center $ 14,330.00 Boston Children’s Hospital $ 35,345.00

  16. Medical Nutrition Therapy FY 19 PC Allocation FY 19 RFP Request Variation $ 1,194,159.00 $ 1,239,146.00 $ (44,987.00) Agency FY 19 Request Boston Children’s Hospital $ 35,345.00 Community Servings $ 1,194,159.00 MGH - Boston $ 9,642.00

  17. Oral Health FY 19 PC Allocation FY 19 RFP Request Variation $ 1,386,599.00 $ 1,386,599.00 $ - Agency FY 19 Request Ryan White Dental Program $ 1,386,599.00

  18. Emergency Financial Assistance FY 19 PC Allocation FY 19 RFP Request Variation $ 100,000.00 $ 173,119.00 $ (73,119.00) Agency FY 19 Request AIDS Project Worcester $ 5,500.00 Boston Medical Center $ 4,125.00 Catholic Chartities of Boston $ 44,000.00 Codman Square Health Center $ 5,505.00 Fenway Health $ 29,128.00 Greater Lawrence Family Health Center $ 29,935.00 Multicultural AIDS Coalition $ 6,000.00 Massachusetts Alliance of Portuguese Speakers $ 13,951.00 MGH Chelsea $ 2,475.00 Montachusett Opportunity Council $ 22,000.00 Upham's Corner Health Center $ 5,000.00 Whittier Street Health Center $ 5,500.00

  19. Food Bank/Home Delivered Meals FY 19 PC Allocation FY 19 RFP Request Variation $ 762,630.00 $ 964,972.00 $ (202,342.00) Agency FY 19 Request AIDS Project Worcester $ 127,455.00 Catholic Charities of Boston $ 30,030.00 Montachusett Opportunity Council $ 96,537.00 Victory Programs $ 710,950.00

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