Welcome! October 2015 Quarterly Meeting Jacquie Vargas - PowerPoint PPT Presentation

Welcome! October 2015 Quarterly Meeting Jacquie Vargas Communications Manager Facilities Services E-mail: jmvarga5@Central.UH.EDU

Building Operational Inspections Ray Mosley Liliana Simmonds Inspection Program Manager Inspection Program Manager Facilities Services Facilities Services E-mail: rmosley@Central.UH.EDU E-mail: lsimmond@Central.UH.EDU

Facilities Services Inspection Program  Expanded Custodial Service Inspection General Maintenance Inspection Mechanical Maintenance Inspection  Facilities Services Inspection Team - currently 5 members Ray Mosley, Manager Miquel Elizondo, General Maintenance Inspector Beverly Ross, Custodial Contract Coordinator/Inspector David Simons, Custodial Contract Coordinator/Inspector Rey Tajonera, Mechanical Maintenance Inspector

Facilities Services Inspection Program Expected Outcomes of the Inspection Program Provide a quantitative measurement of performance Data accumulated will be used for CQI Another tool for measuring/evaluating vendors performance Ensure consistent level of service – campus wide FS Department will become more proactive

Facilities Services Inspection Program University of Houston- Main Campus Contracted Custodial Services U of H Custodial Staff Metroclean Marcis & Assoc. Remaining Buildings SHRL College of Pharmacy on Campus Melcher CRWC Cemo Student Center Exceptions: CBB AD Bruce Hilton Hotel (non E&G Spaces) JD Armistead Food & Dining Center for Public Broadcasting HBS STL VenuWorks/Aramark S&R 1 Athletics Facilities Parking Garages Cullen Performance Hall

Facilities Inspections - Process  Buildings are randomly chosen/minimum of one inspection (ea.) per quarter.  Each category has a customized inspection form.  Inspections provides a quantitative score based on a scale of 1 to 100%.  Deficiencies are noted on the reports/pictures are provided when needed.  When the inspections are completed the forms are uploaded to SharePoint.

Facilities Inspections - Process  Custodial deficiencies A copy of the inspection form is given to the service provider Follow up inspections (if needed) within two weeks.  General Maintenance and Mechanical Deficiencies For E & G spaces - work orders are generated, unless deficiency is College or Department’s responsibility, then Building Coordinator is notified. Follow up inspection is done when work order is complete For Auxiliary Department - a list of deficiencies is provided to designated person for review and action.  Life Safety Issues When identified, are escalated immediately to the appropriate shop; Building Coordinator will be notified.

SharePoint – Facilities Inspection  Inspections reports are uploaded to SharePoint.  Building Coordinators will be notified by e-mail when the report has been uploaded.  Building Coordinators and other designated staff will be able to access their respective building(s).  Link from Plant Ops website (Building Coordinators Section).  Building Inspectors are available to meet and discuss the results of inspections for your area. Demonstration of accessing Inspections reports on SharePoint

Outage Notification Process Updates Jacquie Vargas Communications Manager Facilities Services E-mail: jmvarga5@central.uh.edu

Outage Notification Process • Encourage PM to involve Building Coordinators in their planning process • Building Coordinator Sign Off / Approval • Building Coordinators are our point of contact for all users within a facility • It is important that we have two so please help us fill in the blanks • Outage form updates

Outage Notification Process Questions?

Winter Break Power Outages Kelly Buehler Sr, Mgr, Construction Project, Facilities Planning and Construction E-mail: kbuehler@Central.UH.EDU

Winter Break Power Outages Saturday, December 19, 6am – Sunday, December 20, 11pm STL & Fleming: All normal power and HVAC will be off for the duration of the outage. Generator power will be available. S&R 1, Agnes Arnold, Agnes Arnold Hall, PGH & Old Science: These buildings will experience a blip and be transferred to the secondary power feeder. Generator power will be available. Monday, December 28, 6am – Wednesday, December 30, 11pm STL, Fleming, S&R 1, Agnes Arnold, Agnes Arnold Hall, PGH & Old Science: All normal power and HVAC will be off for the duration of the outage. Generator power will be available.

Winter Break Power Outages Mike Wheeler Sr. Project Manager, FMP, LEED A.P. Facilities Services Email: mdwheel2@Central.UH.EDU

2015 Campus Winter Break Electrical Repairs Multiple Preventive Maintenance and Repair Projects These projects will impact the majority of the campus with multiple momentary electrical disruptions aka “Blips”. • Cougar Substation Annual Preventive Maintenance  Annual Preventive Maintenance, scheduled for every four (4) years • Central Plant Annual Preventive Maintenance  Annual Preventive Maintenance, scheduled for every four (4) years

2015 Campus Winter Break Electrical Repairs • Cougar 1, 2 & 3 Feeder Electrical Repair and Preventative Maintenance Project To ensure future reliable electrical service to the campus.  These items are hold overs from the 2014 Winter Electrical Repairs and Preventive Maintenance Project.  A report from our insurance carrier regarding the Cougar 1-3 electrical feeders has prompted the need for repairs to the campus electrical system. • Cullen College of Engineering 1  Replace three (3) 480 V, 333 KVA Single Phase Transformers.  Also shown on the report from our insurance carrier prompting the need for repairs.

2015 Campus Winter Break Electrical Repairs Tentative Schedule for the Electrical Outage Monday, December 28, 2015 Tuesday, December 29, 2015 Wednesday, December 30, 2015 Additional notifications will follow once project schedule has been developed.

2015 Campus Winter Break Electrical Repairs Questions?

Door Prize! And the winner is…

Events Reservation Process & Communication Best Practices James Pettijohn Maria Honey Associate Dir, UC Services Asst Dir, Marketing & Comm, Student Centers Auxiliary Services Operations E-mail: JGPettijohn@Central.UH.EDU E-mail: mhoney@Central.UH.EDU

Event Communications Best Practices 1.Is your program a high impact event? • Attract a lot of visitors causing traffic delays (Residential move-in) • Close roads or campus entrances (March of Dimes) • Impact parking lots or garages (Football game days) 2. Notify the campus. • Send an email • Place signage • Post it on social media • Share it with campus partners

Event Communications Best Practices 3. Emails • General and targeted emails • Specific subject line “March for Babies – Sunday, April 26” vs. “March for Babies walk will impact campus lots and roads” • Clear message – details, maps • Consider the timing for distribution

Event Communications Best Practices 4. Distribution of emails • Sponsoring department should work with their communications department • To send to all faculty, staff and/or students, make a request through Ecomm • Or they can work through Ecomm to set up the message – ecomm@uh.edu Email Requests: https://share.uh.edu/uit/Lists/RightNowSubmissions/NewForm.aspx 5. Stay informed about campus events • UHOUTDOOREVENTS@LISTSERV.UH.EDU

Event Communications Best Practices Thank you!

UH Outdoor Warning Siren System Ginger Walker Emergency Management Specialist-Planning and Business Continuity Department of Public Safety–Office of Emergency E-mail: GKWalker@Central.UH.edu

UH Outdoor Warning Siren System FAQ Why do we have an Outdoor Warning Siren System? The Outdoor Warning Siren System can alert you of an emergency indicating it is unsafe to be outdoors and you need to seek immediate shelter.

UH Outdoor Warning Siren System Outdoor Warning Siren System: Designed to alert persons on campus of an emergency situation that requires them to seek shelter indoors for their safety.

UH Outdoor Warning Siren System FAQ

UH Outdoor Warning Siren System FAQ  E-mail

UH Outdoor Warning Siren System FAQ  Text Messaging/Phone

UH Outdoor Warning Siren System FAQ  UH Emergency Website (www.uh.edu/emergency)  Update your emergency contact information through PASS and MyUH https://myuh.uh.edu

UH Outdoor Warning Siren System FAQ  Office of Emergency Management Facebook page (http://www.facebook.com/UHEMB)

UH Outdoor Warning Siren System FAQ  Office of Emergency Management Twitter page (http://twitter.com/UHEMB)

UH Outdoor Warning Siren System FAQ  University of Houston main webpage

UH Outdoor Warning Siren System FAQ  Alertus beacons

UH Outdoor Warning Siren System FAQ  UH Redline App

UH Outdoor Warning Siren System FAQ  How to stay informed in the Houston area:  Stay tuned to Emergency Alert System (EAS) broadcasts  NOAA Weather Radio  Local news  Radio stations:  KTRH 740 AM  KUHF 88.7 FM  Listen to local officials

UH Outdoor Warning Siren System FAQ www.uh.edu/oem