10/3/2018 Partnerships, Equitable Services, Sustainability and Compliance/Monitoring Updates October 2018 Welcome and Overview Charmaine Davis-Bey, MBA Education Program Specialist, 21 st CCLC Regional Consultant – Northeast Region Today’s Discussion • Importance of program partnerships • Equitable services provision • Long-term sustainability • 21 st century compliance and monitoring requirements • Additional resources 1
10/3/2018 Making Your Partnership Work Assurances Partnership Agreement Consistent and Outgoing Communication Partnerships Grantee: Responsible for Developing Partnerships Expand Partnership List to Meet Programmatic Needs Partnerships Ohio Improvement Process (OIP) TBT/BLT/DLT = Collaboration Alignment with Instructional School Day 2
10/3/2018 Supporting Implementation Partnerships Equitable Services – Key Points Equitable Participation Consultation must be TIMELY, MEANINGFUL and is REQUIRED 3
10/3/2018 Equitable Services – Key Points *REQUIRED: Local Education Agency to be responsible for provision. Districts may add a continuing grant to the already required non-public consultation. Equitable Services – Key Points The CBO partner may handle the contact, but if the provision is not implemented correctly, the district partner is responsible. The district knows who they are required to consult during non-public consultation. Program Sustainability 4
10/3/2018 Sound Sustainability Plan = Long-Term Program • Program Vision Statement • Program Background • Current and Potential Funding Sources • Sustainability Results • Program Elements to be Sustained • Partnerships • Time Frame Sound Sustainability Plan = Long-Term Program Compliance Tool & Monitoring Updates FYI…For FY19 5
10/3/2018 Effective Evidence-Based Practices Academic Performance Overall Achievement Postsecondary/Workforce Preparation Positive Youth Development 21 st CCLC – Performance Measures Reading/Math 100% of programs provide AT LEAST 2 hours of enrichment (per approved application) Documentation includes Lesson plan, curriculum description 21 st CCLC – Performance Measures Family Engagement 100% of programs provide AT LEAST 3 evidence- based educational development opportunities: o Family literacy classes, family/school/community activities Documentation includes flyers, sign-in sheets, program schedule/calendar 6
10/3/2018 Program Management Program Manager to meet at least monthly with district and building level teams (BLT or DLT) Collaboration/integration should be in alignment with the school day Documentation includes meeting agenda and minutes Program Management Licensing Documentation – Now under First Year Implementation Phase survey ONLY Elementary/Middle Schools – SACC or ODE License Number High School – No Licensing Required Youth Development Exemption – As Needed Staffing & Professional Development Certified Teacher – Overseer of Academic Content Must review and approve lesson plans (daily/weekly) Documentation is CRITICAL and includes actual lesson plans 7
10/3/2018 Staffing & Professional Development Personnel Evaluation Process Must align with 21 st CCLC Performance Measures Documentation includes: Individual professional development plan Programming Evidence of Student Choice/Youth Voice in programmatic planning implementation Documentation includes: Student advisory board meeting agenda and minutes Suggestion: Be creative in student involvement (i.e. assign leadership roles, incentivize participation) Monitoring Reminders Performance measures should be the basis of EVERYTHING created Daily/Weekly schedules are to be posted in programming space and within school/site building 8
10/3/2018 Preparing for your CAPA (Compliance and Performance Assessment) Familiarize with ODE Compliance > FY19 > FY19 21 st CCLC Monitoring Survey Print off copy of survey & use as checklist for documentation collection/organization If up for FY19 CAPA, documentation will reflect FY18 (previous school year) New Look: Compliance System OLD Version NEW Version Compliance System Updates One survey for Grantees and ODE Question placements/adjustments “Drag and Drop” feature for documentation uploads 9
10/3/2018 Compliance Trainings: Register in STARS COMPLIANCE REGION LOCATION WHO/TIMES TRAINING Mandatory for all Prog. Mgrs. Zane State College Oct. 4 Southeast 10 a.m. – Noon Zanesville 1:30-3:30 p.m. Mandatory for all Prog. Mgrs. New Horizons Oct. 11 Northeast 10 a.m. – Noon Independence 1:30 - 3:30 p.m. Mandatory for all Prog. Mgrs. MAX Training Oct. 25 Southwest 10 a.m. – Noon Mason 1:30 - 3:30 p.m. Mandatory for all Prog. Mgrs. Oct. 30 Northwest Owens Community College 10 a.m. – Noon Perrysburg 1:30 - 3:30 pm Mandatory for all Prog Mgrs. Results Data Nov. 1 Central 10 a.m. – Noon Westerville 1:30 - 3:30 p.m. Mandatory for all Prog. Mgrs. Results Data Nov. 8 Central 10 a.m. – Noon Westerville 1:30 - 3:30 p.m. Resources Ohio Improvement Process (OIP) - Partnerships http://education.ohio.gov/Topics/District-and-School-Continuous- Improvement/Ohio-Improvement-Process/Supporting- Implementation FAQ’s on Equitable Services – Equitable Services Provision FY2019 21 st CCLC Monitoring Surveys – ODE Compliance System Youth for Youth (Y4Y) – Family Engagement https://y4y.ed.gov/learn/family/ Let’s stay connected! Charmaine Davis-Bey charmaine.davis@education.ohio.gov 614-387-0460 10
10/3/2018 Questions education.ohio.gov Join the Conversation OHEducation @OHEducation @OHEducationSupt OHEducation OhioEdDept education.ohio.gov/text 11
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