Webinar Info Ohio Balance of State Webinar is muted Continuum of - PDF document

3/8/17 Webinar Info Ohio Balance of State • Webinar is muted Continuum of Care 
 • Submit questions through the chat/questions feature in GoToWebinar control panel 2017 CoC Competition Plan – Questions will be answered during the webinar or and Timeline after • Will attempt to record webinar • Powerpoint and materials will be posted at March 8, 2017 http://cohhio.org/member-services-2/boscoc/ Erica Mulryan, CoC Director 2 Overview of Webinar Role of ODSA & COHHIO • Overview of 2017 CoC Competition Plan for • ODSA is Collaborative Applicant Ohio BoSCoC – Submits the consolidated CoC Application on – Critical Changes for 2017 behalf of Ohio BOSCOC – Renewal Project Evaluation Process • COHHIO manages all work related to the – Preliminary Project Ranking Priorities CoC process – New Project Application Process & Priorities – Applicants/providers will primarily work with • Project Conversion Opportunity COHHIO throughout the 2017 process • New Projects 3 4 Goals for 2017 CoC Competition Goals for 2017 CoC Competition • Submit an application that meets threshold and • Promote the use of best practices maximizes available funding for the BoSCoC • Fund projects that help achieve the federal • Fund projects that meet community needs strategic plan goals to end homelessness for veterans, chronically homeless, families, youth, • Fund projects that are cost effective and and all others maximize program and mainstream resources • Fund projects that successfully end homelessness 5 6 1

3/8/17 Overview of 2017 Changes for FY2017 CoC Competition Process CoC Competition Process • FY2017 CoC Competition • Project Evaluation – May open in summer or fall 2017 – No bonus points awarded – CoC Competition includes – Scoring for match/leverage • Evaluation of renewal CoC projects – Failure to submit required program documents – Possible reallocation of funds where warranted will result in the reduction of project evaluation – Project ranking score • Submission of new projects applications – Including project conversions • Submission of all project applications in e-snaps • Completion of consolidated CoC Application – ODSA/COHHIO complete 7 8 Changes for FY2017 Background and Purpose of CoC Competition Process Project Evaluation • New Project Priorities • CoCs required to rank projects in annual CoC Competition – No new RRH projects will be considered, except for project conversions – In two Tiers (Tier 1 is safe, Tier 2 is at risk) • Project evaluation helps determine ranking and funding decisions 9 10 Background and Purpose of 2017 Renewal Project Evaluation Project Evaluation • BoSCoC Project Evaluation workgroup • Which Projects Will Be Evaluated? developed project evaluation process and – All projects renewing their CoC Program tools funding in 2017 will have their projects evaluated. • Project evaluation items align with – A full list of all projects to be evaluated is objectives in the Ohio BoSCoC included with the 2017 CoC Competition Plan Performance Management Plan and Timeline document – Some additional items scored in project evaluation process 11 12 2

3/8/17 Project Evaluation Items Project Evaluation Time Period • Looking at performance data from 1.1.16 – • Renewing CoC Projects will be evaluated 12.31.16 and scored on the following areas: • Looking at project budget information for – Project participant impact 1.1.16 – 12.31.16 – Meeting community need • Preliminary HMIS Project Evaluation report – Implementing best practices run on March 17, 2017 – Project capacity • Final HMIS Project Evaluation report run on April 7, 2017 13 14 Project Evaluation Items: Goals Project Evaluation Items: Goals Project Participant Impact Project Participant Impact – Housing Stability – Housing Stability • 90% PSH clients remain in or exit to PH (PSH • Returns to Homelessness only) – Returns to ES, TH, Safe Haven, or Outreach within 6 months of exit • 83% moving from TH/RRH to PH (TH/RRH only) » PSH: =< 2%; TH/RRH: =< 7%; SH: =< 15% • 80% exits to participants’ own housing unit (TH/ – Returns to ES, TH, Safe Haven, or Outreach within 2 RRH/Safe Haven) years of exit – Rented/owned by client or assisted unit » PSH: =< 5%; TH/RRH: =< 12%; SH: =< 20% – Moving in with family/friends does not count 15 16 Project Evaluation Items: Goals Project Evaluation Items: Goals Project Participant Impact Length of Stay in Project (TH/RRH/SH only) – Accessing Mainstream Resources & Income – Average length of stay in projects • 85% with 1+ non-cash benefits or health insurance • TH - Lengths of stay less than 200 days receive at exit maximum points • 30% maintain/increase total income (PSH only) • RRH - Lengths of stay less than 150 days receive maximum points • 28% maintain/increase total income (TH only) • SH – Length of stay less than 260 days receive • 18% maintain/increase total income (RRH only) maximum points • 20% maintain/increase total income (SH only) 17 18 3

3/8/17 Project Evaluation Items: Goals Project Evaluation Items: Goals Meeting Community Need Meeting Community Need – Project Demand – Targeting Hard to Serve • 90% average daily bed utilization • 85% entering from streets/shelter only (PSH/ RRH) • 75% entering from streets/shelter only (TH) • 100% entering from streets only (SH) • 40% entering with no income (PSH/RRH/SH) • 30% entering with no income (TH only) 19 20 Project Evaluation Items: Goals Project Evaluation Items: Goals Implementing Best Practices Implementing Best Practices – Housing First Practices – Prioritizing Chronically Homeless (PSH only) • Must submit program documents to evidence • Must submit program documents to evidence implementation of practices implementation of prioritization • If program documents are not submitted – 10 • If program documents are not submitted – 10 points will be deducted from project evaluation points will be deducted from project evaluation score score – Program documents due March 31, 2017 – Program documents due March 31, 2017 21 22 Project Evaluation Items Project Evaluation Items Submitting Documentation Submitting Documentation – Housing First practices – Prioritizing PSH beds for chronically homeless • Policies/procedures documents • Policies/procedures documents • Project intake/assessment forms • Project intake/assessment forms • Client responsibilities/rules/participant handbook • Homeless verification form • Service planning documents • Disability verification form • Lease/occupancy agreements 23 24 4

3/8/17 Project Evaluation Items: Goals Project Evaluation Items: Goals Project Capacity Project Capacity – Cost Effectiveness – Unspent Funds • Cost per exit to (or retention of) permanent • No more than 5% unspent in previous operating housing year – Total project budget information must be submitted • On track to spend current grant award using the provided form – Project budget = CoC program funds + cash match (not in-kind) – Project budget info due March 31, 2017 – If no budget info submitted – 5 points will be deducted from project evaluation score 25 26 Project Evaluation Items: Goals Project Evaluation Items: Goals Project Capacity Project Capacity – Match/leverage Funds – HMIS Data Quality • Full points for evidence of 100% match/leverage • No clients with Duplicate Entry Exits, Incorrect in FY2015 CoC Project Application Entry Exit Type, Missing Head of Household, or Children Only Households • If you obtained additional match/leverage for this grant term and you provided those commitment • Fewer errors in HMIS data means more points letters to HUD during execution of your grant agreement, you may submit those to CoC staff for consideration 27 28 Project Evaluation Data Sources HMIS Project Evaluation Report • HMIS • HMIS will provide all performance data for – Bed Utilization Report project evaluation via the HMIS Project – Data Quality Reports Evaluation Report – HMIS Project Evaluation Report (APRs for DV orgs) – Only non-HMIS participating providers (3) will submit APRs – Recurrence Report • Recipients will have an opportunity to review a • HUD LOCCs info (from HUD field office) preliminary report and make corrections, if • Project provided documents (project budget info, needed additional match documentation, housing first and chronic prioritization evidence) • FY2015 HUD CoC Applications (for match only) 29 30 5