Virtu tual Initi tiatives U s Update Fall Planning Meeting September 2017 Denver, CO Virtual Initiative Update – FPM – Denver 2017 1
LMS – Learning Management System • Conversion of textbook to individual learning modules • Currently looking at demos of LMS systems • Ease of programming/configuring • Implementation support • Back-end reporting • 2018 initiative • Need for additional volunteers • Once selected, tasks include • decide on chapters to include • design learning module template (look and feel for attendee) • prepare tests • record voice overs Virtual Initiative Update – FPM – Denver 2017 2
VIRTUAL CONFERENCE Make various aspects of Annual Conference available online • Educate ourselves • Decide on 1 st year goals • Execute plan Virtual Initiative Update – FPM – Denver 2017 3
VIRTUAL CONFERENCE Education • Interviews with Other not-for-Profit Organizations with Live Conference and Virtual Conference Offerings • Assn College Research Libraries • Hematology/Oncology Pharmaceutical Assn • Nat’l Assn of Student Affairs for Higher Education Virtual Initiative Update – FPM – Denver 2017 4
VIRTUAL CONFERENCE Interview Questionnaire • Discovery Group prepared • General topics included • Type of Virtual Offerings • Costs/Resources • Revenue Stream • Challenges and Opportunities Virtual Initiative Update – FPM – Denver 2017 5
VIRTUAL CONFERENCE Interview Findings – Type of Virtual Offerings • Live Session Simulcast • Record sessions for on-demand playback • Keynote/Featured Speaker Simulcasts and on- demand playback • Live Webcasts enhanced during conference Virtual Initiative Update – FPM – Denver 2017 6
VIRTUAL CONFERENCE Interview Findings – Resources/Costs • 3rd party vendor to coordinate taping, editing and hosting of sessions • All conference facilities must be fully “wired” for Ethernet connections • Extra staff time dedicated to just virtual sessions in the months leading into the conference • No association bought their own A/V equipment conference Virtual Initiative Update – FPM – Denver 2017 7
VIRTUAL CONFERENCE Interview Findings – Revenue Streams • All live conference participants get access to recorded sessions • All live conference participants get discounted access to recorded sessions • All access virtual ticket – One price to view all virtual content • Pay per session • Sponsorships made available with banner ads prior to starting event or pre-recorded taping Virtual Initiative Update – FPM – Denver 2017 8
VIRTUAL CONFERENCE Interview Findings – Challenges • Decisions on which sessions to record • Complicated logistics at conference (equipment placement, live audience size, etc.) • Speaker releases may be required • Labor rules can increase costs conference Virtual Initiative Update – FPM – Denver 2017 9
VIRTUAL CONFERENCE Interview Findings – Opportunities • Virtual offerings DID NOT erode live conference attendance • Created excitement for future conferences • Membership marketing opportunity • CPE for simulcast sessions same as attending live • Allowed live participants to attend sessions scheduled at same time during conference Virtual Initiative Update – FPM – Denver 2017 10
VIRTUAL CONFERENCE Interview Findings – Take-aways • There is no right answer as to the type of offerings – whatever works best for the organization • 3rd party vendor required to coordinate activities • Market early on • No erosion of live conference attendance Virtual Initiative Update – FPM – Denver 2017 11
VIRTUAL CONFERENCE INEXPO • Current software provider for Virtual Business Show • Revisited INEXPO Virtual conference capabilities • On-site coordinators - “one-stop” vendor to coordinate, record and produce sessions • Seamless integration of presentation and session slides • Allows for live Q&A during simulcast sessions • Networking opportunity with other virtual attendees (discussion groups) • Ability to provide additional handouts via downloads or links • Fully mobile capable • Can incorporate interviews/news broadcasts Virtual Initiative Update – FPM – Denver 2017 12
VIRTUAL CONFERENCE Next Steps • Work with Executive team • Continue to gather all costs for various offerings • INEXPO • Freemans (conference logistics firm) • Conference venue • Determine the number and type of sessions to offer (recorded only, simulcast, etc.) • Negotiate agreements with vendors Virtual Initiative Update – FPM – Denver 2017 13
VIRTUAL CONFERENCE Next Steps • Need for volunteers when marching orders are received • Determine sessions to record – (Call for papers asked if willing to be recorded) • Work with INEXPO to develop conference site • Develop marketing plan Virtual Initiative Update – FPM – Denver 2017 14
VIRTUAL CONFERENCE Roundtable Discussion What do you want to see ? Virtual Initiative Update – FPM – Denver 2017 15
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