University of North Carolina University of North Carolina SciQuest - PowerPoint PPT Presentation

University of North Carolina University of North Carolina SciQuest E Procurement Presentation SciQuest E Procurement Presentation SciQuest E-Procurement Presentation SciQuest E-Procurement Presentation House Select Committee on E House Select Committee on E- -Procurement Procurement Presenters Ken Craig, UNCGA Randy Duncan, UNCC Scott Brechtel, UNCC Martha Pendergrass, UNCCH February 15, 2012 February 15, 2012

UNC SciQuest E-Procurement UNC SciQuest E-Procurement Session Outline Session Outline � UNC SciQuest strategic alignment � UNC SciQuest strategic alignment Q Q g g g g � System operating costs � System operating costs � SciQuest purchase to payment system � SciQuest purchase to payment system � SciQuest purchase to payment system � SciQuest purchase to payment system overview overview � SciQuest to Banner system integration � SciQuest to Banner system integration SciQuest to Banner system integration SciQuest to Banner system integration � UNC-Charlotte system demonstration � UNC-Charlotte system demonstration � Spend analysis demonstration � Spend analysis demonstration � Spend analysis demonstration � Spend analysis demonstration The University of North Carolina 2

UNC SciQuest Strategic Alignment UNC SciQuest Strategic Alignment UNC SciQuest Strategic Alignment UNC SciQuest Strategic Alignment � Sole E-Procurement strategic partner with real- � Sole E-Procurement strategic partner with real- time interface with Banner time interface with Banner � Lowest E-Procurement total costs of ownership � Lowest E-Procurement total costs of ownership � Lowest E-Procurement total costs of ownership � Lowest E-Procurement total costs of ownership � Provides an electronic purchase to payment � Provides an electronic purchase to payment solution solution � No duplicated IT support required � No duplicated IT support required � Fourteen UNC (Banner) campuses use � Fourteen UNC (Banner) campuses use SciQuest’s E Procurement system SciQuest’s E Procurement system SciQuest’s E-Procurement system SciQuest’s E-Procurement system � Solution endorsed by DOA and State ITS in 2008 � Solution endorsed by DOA and State ITS in 2008 The University of North Carolina 3

UNC SciQuest Operating Costs UNC SciQuest Operating Costs UNC SciQuest Operating Costs UNC SciQuest Operating Costs Cost Description List Price UNC Price Discount One Time Implementation $3.6M $2.5M 31% Costs Annual License Fee Annual License Fee $3 3M $3.3M $1 3M $1.3M 61% 61% The University of North Carolina 4

SciQuest Purchase to Payment SciQuest Purchase to Payment System Overview System Overview System Overview System Overview Electronic invoice invoice payment All UNC Schools Supplies Manager Supplies Manager The University of North Carolina 5

SciQuest / Banner System Integration SciQuest / Banner System Integration Special workflow SciQuest Solution approvals Select item(s) Select item(s)– Validate accounting V lid t ti Create Create & hosted & punch-out codes & approval Requisition Deliver POs catalogs routing SunGard Banner Receiving eInvoicing and Approve & Reports Invoice entry match invoice Vendor Billing Systems The University of North Carolina 6

UNC Charlotte UNC Charlotte System Demonstration System Demonstration System Demonstration System Demonstration � Requisitioning � Requisitioning � Purchase order processing � Purchase order processing p p g g � Receiving � Receiving � Invoicing � Invoicing � Invoicing � Invoicing � Transaction status � Transaction status � Data analysis � Data analysis The University of North Carolina 7

Spend Analysis Spend Analysis Spend Analysis Spend Analysis � Spend Compass tool used for spend � Spend Compass tool used for spend analysis analysis � Affiliated with Education Advisory Board � Affiliated with Education Advisory Board � Benchmarking data warehouse with � Benchmarking data warehouse with B B h h ki ki d t d t h h ith ith hospitals and higher education hospitals and higher education institutions institutions institutions institutions � 60 universities � 60 universities � Over 200 hospitals � Over 200 hospitals � Demonstration � Demonstration � Contract enablement (UNCC) � Contract enablement (UNCC) � Contract compliance monitoring (UNCCH) � Contract compliance monitoring (UNCCH) C C t t t t li li it it i i (UNCCH) (UNCCH) The University of North Carolina 8

University of North Carolina SciQuest E Procurement SciQuest E-Procurement Q estions and comments Questions and comments