UGME Accreditation Boot Camp Part 2 Tu esd ay, A p r il 2 , 2 0 1 9 Victo r ia I n n Ho tel an d Co n v en tio n Cen tr e 7 :3 0 A M – 3 :1 5 PM
Welcome to the UGME Accreditation Boot Camp Part 2 Dr. Brian Postl Dean, Max Rady College of Medicine Dean, Rady Faculty of Health Sciences Vice-Provost (Health Sciences)
Important Dates • One hour prep meetings • April 8-19, 2019 • Student Town Hall • April 18, 2019 • Full Site Visit on April 28 – May 1, 2019 • Thank You Lunch on May 13, 2019
Site Visit: April 28 - May 1, 2019 Team of Accreditors: Dr. Gurdeep Parhar Dr. Patricia Houston Dr. Barbara Barzansky Dr. Karl Stobbe Dr. David Anderson Executive Associate Dean, Vice Dean of MD Program AMA Co-Secretary of the Niagara PGME Family Dean, Faculty of Medicine, Clinical partnerships and University of Toronto LCME Medicine Site Director Dalhousie University Professionalism for Faculty of Medicine, UBC Adam Pietrobon Dr. Wendy Stewart Third Year MD/PhD Student Pediatric Neurologist and CFMS Sr. Rep. to CACMS Associate Professor University of Ottawa Dalhousie University
Strategic Plan Teaching Excellence & Relevance: To meet the health-care requirements of Manitobans and employ evidence-based educational strategies which are supported by teaching excellence Innovation & Research: To advance scientific achievement, as well as develop and attract high-caliber researchers TEACHING INNOVATION EXCELLENCE & RESEARCH Social Accountability: & RELEVANCE To address the differing needs of various Manitoba communities Working & Learning Environment : WORKING SOCIAL To provide a safe and equitable setting in which to foster respect and & LEARNING ACCOUNTABILITY ENVIRONMENT productive relationships Indigenous Respect & Achievement • Social accountability principles for supporting Indigenous Youth • Building partnerships to support student and community needs • Recognize hidden curriculum • Reconciliation with Indigenous peoples
Strategic Plan Reporting • Operational plan developed • Regular reporting at Medicine Dean’s Council and Department Heads Council • Annual review of progress with adjustments/addition as necessary
Heat Map from Mock Accreditation Standard 1 2 3 4 5 6 7 8 9 10 11 12 Mission, Leadership and Academic and Faculty Educational Competencies, Curricular Curricular Teaching, Medical Medical Medical Planning, Administration Learning Preparation, Resources and Curricular Content Management, Supervision, Student Student Student Organization, Environments Productivity, Infrastructure Objectives, and Evaluation, Assessment, Selection, Academic Health and Integrity Participation, Curricular and and Student Assignment, Support, Services, and Policies Design Enhancement and Patient and Progress Career Personal Safety Advising, Counseling, and and Financial Educational Aid Services Resources Element 1.1 2.1 3.1 4.1 5.1 6.1 7.1 8.1 9.1 10.1 11.1 12.1 1.1.1 2.2 3.2 4.2 5.2 6.2 7.2 8.2 9.2 10.2 11.2 12.2 1.2 2.3 3.3 4.3 5.3 6.3 7.3 8.3 9.3 10.3 11.3 12.3 1.3 2.4 3.4 4.4 5.4 6.4 7.4 8.4 9.4 10.4 11.4 12.4 1.4 2.5 3.5 4.5 5.5 6.4.1 7.5 8.5 9.5 10.5 11.5 12.5 1.5 2.6 3.6 4.6 5.6 6.5 7.6 8.6 9.6 10.6 11.6 12.6 1.6 5.7 6.6 7.7 8.7 9.7 10.7 12.7 5.8 6.7 7.8 8.8 9.8 10.8 12.8 5.9 6.8 7.9 9.9 10.9 5.10 7.10 9.10 10.10 5.11 10.11 5.12 Labeling Code Color Number of Elements 39 Satisfactory Satisfactory with a need for monitoring 6 Unsatisfactory 51
Key Themes to Address from Mock Accreditation • Learning Environment - Standard 3 • Faculty Appointments and Performance Evaluations - Standard 4 • Infrastructure- Standard 5 • Curriculum- Governance, Content, Assessment - Standard 6, 7, 8, 9 • Student Services - Standard 11, 12
What’s Been Done? Learner Mistreatment • System approach to dealing with learner mistreatment - quarterly reporting to CMO’s • Environmental assessments, video on reporting learner mistreatment Faculty Appointments • Full time person hired to assist Family Medicine with processing of appointment and performance evaluations
What’s Been Done? Infrastructure • Security Enhancements (lighting, cameras, safe walk/safe ride, additional security staff, personal screamers) • Capital Improvements (Food Services, Student Lounge, Gross Anatomy Lab, Health Clinic, Apotex Lecture Theatre, Daycare, Study Space) • Parking • Entrada
What’s Been Done? Curriculum • Clear decision making and governance • Curriculum mapping • Plan for medical student feedback of residents Student Services • Student Emergency Bursary support • Communication on services • “No Wrong Door” approach for students (Services for Students + Student Affairs + Ongomiizwin Education) • Increased Financial supports
Steering Committee New Rating ( March 13, 2019 )
Changes in Heat Map from Mock Accreditation Self-rating: • 39 Green to 84 • 6 Yellow to 5 • 51 Red to 5 • Continue to work on faculty appointments, assessment and evaluation and learning environment
Elements with “ Satisfactory with monitoring ” status : • 3.6 Student mistreatment • 4.3 Faculty appointment • 6.1 Program and learning objectives • 8.5 Medical student feedback • 8.7 Comparability of education/assessment
Elements with “ Unsatisfactory ” status: • 4.4 Feedback to faculty • 9.1 Preparation of resident and non-faculty teaching • 9.2 Faculty appointments • 9.7 Timely formative assessment and feedback • 9.8 Fair and timely summative assessment
Next Steps: 1 Hour Preparatory meeting – what to expect • The meetings are tailored toward the site visit agenda • A list of potential elements to be discussed at each meeting, with brief summaries, self-ratings, and the responses to the 2018 mock accreditation will be provided • We will determine who is going to speak for what element • Tips on how to answer accreditors’ potential questions • The message should be consistent across the board • If you can’t make it or have any questions regarding the DCI/MSS, contact Dr. Chiu or Ricardo to keep you up to speed
How to prepare yourself for a meeting with the accreditors? • Understand your portfolio related to the UGME accreditation • Review standards/elements from the DCI/MSS that will apply to your meeting • Self-Study report publicly available on UGME accreditation website • If rating is not satisfactory, you need to be familiar with what and why it is deficient and review the efforts that are being made (CQI) by the medical school to address the deficiency according to the MSS • Familiarize yourself with our policies and procedures • Highlight our strengths • Attend 1 hour preparatory meeting
Resources • UGME Self-study Report (DCI & MSS) • UGME Boot Camp Fact Sheets and Presentations • UGME Accreditation Website • Any questions or clarifications can be directed to myself, Dr. Chiu or Ricardo
Thank you for attending the Boot Camp!
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