+ Travel Smart… Travel Safe! A business traveller’s guide to staying healthy, safe and happy on the road….
+
+ 1. Use A Travel Agent Help in emergency when you NEED to get home Allows you to focus on what is important You do your job… they’ll do theirs Ensure your agent has a 24-hour help line Agents send you travel alerts re: cancellations, airline strikes, natural disasters, safety related issues (terrorist attack, political unrest)
+2. Travel Insured Ensure you have your free Guard.me medical coverage (if you use them) Reminder of 24 hour mental health support Program representative (ie: Jamie) number in your phone Carry your card with you
+ Ensure your passport is valid for 6 months to 1 year depending on where you go Note that Nexus can be renewed up to one year in advance (current wait time is over three months) 3. Research & Confirm entry visa requirements Plan Visit www.travel.gc.ca/travelling/advisories to see if there are any alerts Ensure you have the correct travel adapter Confirm currency, anticipate cash required and bring with it with you (don’t assume you can easily obtain in country) Know which apps, websites etc are accessible in that country (ie China many things won’t work like DropBox, Google, Facebook) Research dress codes in the country you’re in so you aren’t over/underdressed Utilize the hotel concierge: nearest convenience store? What can I do with my free time? Safe areas/routes to walk or run? Pack a perfect carry-on – ensure you have one outfit and everything you need to look your best
+ 4. Travel with • Colleagues Liaise well in advance to find out where your colleagues are going Book the same flights/hotels Share transportation costs Safety in numbers Companionship… travel depression is real Excellent Pro-D opportunity
+5. Transportation Overseas Know expected cost and length of trip from airport to hotel (contact concierge via email for advice) Use Google or Maps.Me to determine travel timeframe for appointments (not always reliable so leave extra time) Hotel car, taxis, ride sharing or public transit.. what’s best? Consider hotel car if arriving late at night, in a new country or if travelling alone
+ 5. Transportation Overseas Take hotel card before leaving hotel to show a taxi driver or if you need to call for help Utilize concierge to advise safe taxi options and travel times Ensure the meter is turned on the taxi Ask in advance if the taxi takes credit card
+ 6. Travel Safety & Communication Plan Share plan with two in-District people and two personal contacts Carry paper and electronic copies Dates of trip Flight itinerary Hotel information Attach your passport and medical insurance info Provide the contact info of colleagues you are travelling with Confirm location of emergency exit and stairs in your hotel and do not use elevator in the event of a fire, terrorist attack, etc.
+ 6. Travel Safety & Communication Plan Who will support me overseas if I am sick or injured? Review CAPS-I Safety Abroad form with Senior Management Register yourself and trip with www.travel.gc.ca Add Consular Assistance to your contacts: Email: sos@international.gc.ca Tel: +1.613.996.8885 (call collect) SMS (Text): 613.209.1233 Contact Australian or British Embassy if you cannot reach Canadian AM/PM and take-off/landing check-in using a group chat with your two in-District contacts
+Sample Travel Safety Plan Hi Mark (Husband) and Brenda (Mom), Hotel Information Re: Travel Safety Plan: Hanoi and HCMC, Vietnam March 7-10, 2018 Intercontinental Hanoi & Seoul, South Korea March 6-20, 2018 Westlake - www.ihg.com/intercontinental/hotels/us/en/h As per our departmental protocol for travel safety, anoi/hanhb/hoteldetail you are both my emergency contacts. Here are your contacts within Surrey should you need to discuss an emergency – they are copied on this email. March 10-16, 2018 Intercontinental Asiana Saigon - Mr. Neder Dhillon, Director of Instruction: www.ihg.com/intercontinental/hotels/us/en/h 778.772.2963 o-chi-minh-city/sgnha/hoteldetail Ms. Danielle Warren, Associate Manager: 778.772.5023 Mach 16-20, 2018 Intercontinental Seoul Grand Parnas - Please find attached the following information that I www.ihg.com/intercontinental/hotels/us/en/s request you keep on file until my safe return home: eoul/seoha/hoteldetail - Passport picture page Flight Information - Overseas medical insurance information AIR - Air Canada Flight AC63 Note I have also registered this trip with our Canadian Government at the Travel.gc.ca website: Depart Vancouver YVR: 12:15 PM, Tue, March 6 https://travel.gc.ca/travelling/registration Arrive Seoul, S. Korea ICN : 4:20 PM, Wed, March 7
+7. Phone Overseas phone plan vs local SIM card Use airplane mode and wifi within hotel (if you don’t need to be available for calls) Consider a portable wifi device Ensure your phone is fully charged at the time of deplaning Carry all charging cords and a portable charger in your carry- on
+ 8. Care of Cash, Cards & Passport Only carry photo ID, one credit card, medical insurance card, hotel card and what cash you need that day PUT IN HOTEL SAFE: passport, another credit card, debit card, remainder of your cash and $200 USD (to get out of jam) and all other cards Exception: some countries require you to carry your passport on your person (ie: China) Copy cards (front and back) and passport and leave a copy at home (in case lost or stolen) Program the number to cancel credit card into your phone
+Don’t be a Costanza…..
+ 9. Personal Safety Be aware of your surroundings Limit jewellery and things of value Wear a purse or bag across body with leather/slash-proof strap Know how to contact Consulate or Embassy and police in the country you are visiting – contact the British or Australian if need be Look back when exiting somewhere (restaurant/taxi) to ensure you have your belongings If you are mugged don’t fight back and consider carrying a ‘dummy’ wallet you can hand over with minimal cash Avoid areas with large crowds or obvious demonstrations Never leave your drink unattended Ensure you know where you are and how to get back to your hotel yourself (do not rely solely on an agent or a colleague)
+It’s OK to Say “No” to… Certain foods (claim to be allergic) Alcohol (claim allergic, on antibiotics) Excessive drinking Going out alone with agents Going out at night
+10. Medical Prep and Travel Kit Talk to you Doctor several months in advance of travel season Don’t assume you can find what you need overseas Language issues re: type of prescription and dosage Vaccinations (Hep A/B, Ducarol, Typhoid): general and country- required Obtain prescriptions you can fill and take with you like antibiotics Discuss ways to prevent illness and infection Carry all prescribed medication in your carry-on in the original prescription container – ensure you have enough Double-check country restrictions for allowable medications (ie: Indonesia does not allow all medication and you can be arrested) Carry extra glasses or contacts – bring your prescription with you
Exclusive Angela Olson
+Medical Kit Contents Travel Medical Kit Ibuprofen (muscle pain) Acetaminophen (fever) Cold and Sinus medication Pepto Bismol Imodium (diarrhea) Allergy medication Thermometer Polysporin-infused Bandaids Lipbalm Hand sanitizer Throat lozenges Eye drops Antibiotic (ie: Ciprofloxacin/Azithromycin)
+Useful Apps
+TripCase Get updates on flight status Alerted with gate changes Travel alerts re: weather/safety Share access with colleagues or loved ones
+WhatsApp Allows you to create groups regardless of iPhone or Android Communication over wifi vs data Also can use for calls Alternatives in other countries (ie: WeChat in China or Kakao Talk in Korea)
+Maps.Me Similar to Google maps without use of data Provides offline maps using OpenStreetMap data Maps and all built-in features like search, bookmarks and route planning work completely offline and do not require internet connection Includes driving and walking directions
+Ride Sharing Less expensive alternative to taxis Often there are specific or better recognized ride- sharing apps by country (ie: Grab in S.E Asia or MyTaxi in Germany) www.smartertravel.com/best- uber-alternatives-around- world/
+Air Canada Check in Track in-bound flight Flight status updates Gate change alerts See wait-list for upgrades
+Currency Convertor Easily punch in local currency to compare Create a cheat-sheet for your wallet as alternative to using phone
+ Questions, Discussion & Ideas As technology, travel and new markets emerge and evolve we need your updated ideas! Angela Olson, Surrey, BC olson_angela@surreyschools.ca 778.772.4743 Ronda Bell, Qualicum, BC rbell@sd69.bc.ca 250.713.2274 CAPS-I info@caps-i.ca
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