THE WEBINAR WILL BEGIN SHORTLY.
WEBINAR | 05.14.20 | 1:30 - 3:00 PM EDT HOW TO PREPARE, IMPLEMENT & COMMUNICATE A SAFE WORK ENVIRONMENT POST COVID-19 #RETURNTOWORKVIRGINIA PRESENTED BY:
MODERATOR Mark Hourigan CEO/Founder of HOURIGAN
SHARE YOUR QUESTIONS @circleSstudio @circleSstudio
GOALS & TAKEAWAYS FOR THE WEBINAR • Comprehensive list of issues • How to prepare and implement a safe plan • Effec8ve communica8ons • @circleSstudio @circleSstudio
PANEL Hung Cheung, MD, MPH, FACOEM President of COGENCY MEDICAL
PANEL Mark Greenwalt Principal of STRUCTR ADVISORS
PANEL Deborah Lohmeier, PE, LEED AP Director at BURGESS & NIPLE
PANEL Susan Quinn President & CEO of CIRCLE S STUDIO
#RETURNTOWORKVIRGINIA
SETTING THE CONTEXT 1 2 3 4 5 1 2 3 4 5 PUBLIC HEALTH & EVALUATE & WORKPLACE MECHANICAL COMMUNICATIONS WORKER SAFETY ASSESS ENVIRONMENT SYSTEMS @circleSstudio @circleSstudio
PUBLIC HEALTH & WORKER SAFETY @circleSstudio @circleSstudio
WHAT IS KNOWN @circleSstudio @circleSstudio
TRANSMISSION MODE: DIRECT & CONTACT @circleSstudio @circleSstudio
TRANSMISSION MODE: FOMITE (INANIMATE OBJECTS) @circleSstudio @circleSstudio
TRANSMISSION MODE: HOW FAR DOES IT TRAVEL? 6 FT LINGERS 3 HOURS @circleSstudio @circleSstudio
TRANSMISSION MODE: FOMITE (INANIMATE OBJECTS) printing and tissue treated wood and smooth surfaces (glass papers after 3-hours cloth on day 2 and banknote) on day 4 or stainless steel and plastic on day 7 @circleSstudio @circleSstudio
TRANSMISSION MODE: FOMITE (INANIMATE OBJECTS) A detectable level of infec8ous virus could s8ll be present on the outer layer of a surgical mask on day 7. @circleSstudio @circleSstudio
TRANSMISSION MODE: FOMITE (INANIMATE OBJECTS) @circleSstudio @circleSstudio
WHAT IS UNKNOWN @circleSstudio @circleSstudio
WHAT IS UNKNOWN @circleSstudio @circleSstudio
PRINCIPLES FOR RESPONSE VS. STANDARDS @circleSstudio @circleSstudio
PRINCIPLES FOR RESPONSE VS. STANDARDS @circleSstudio @circleSstudio
PUTTING IT ALL TOGETHER FOR WORKPLACE RESILIENCY • Risk assessment • Workplace controls and preven8on • Worker training and addressing worker concerns • Cleaning and disinfec8on • @circleSstudio @circleSstudio
INCIDENT RESPONSE @circleSstudio @circleSstudio
QUESTIONS @circleSstudio @circleSstudio
EVALUATE & ASSESS @circleSstudio @circleSstudio
ANOTHER WORD FOR CHANGE IS OPPORTUNITY • Socioeconomic reac8on • Not one solu8on • Embrace the need for change • Create a “new normal” • @circleSstudio @circleSstudio
WHAT ARE SOME CHANGES THAT MAY BE NEEDED? • Safety • Cleaning • Building materials and systems @circleSstudio @circleSstudio
WHAT ARE SOME CHANGES THAT MAY BE NEEDED? • Furniture/technology • Behavior management • Communica8on @circleSstudio @circleSstudio
EVALUATE YOUR SPACE • Define and map your work environment • Understand work flow for employees, visitors and vendors @circleSstudio @circleSstudio
PLAN THE WORK • Set YOUR expecta8ons/goals • Gather responsible team and plan • Communicate • Do the work • @circleSstudio @circleSstudio
QUESTIONS @circleSstudio @circleSstudio
WORKPLACE ENVIRONMENT @circleSstudio @circleSstudio
HOW HEALTHY IS YOUR BUILDING? @circleSstudio @circleSstudio
WORKPLACE ADAPTATIONS: ACCESS AND CIRCULATION • Queuing • Boundaries • Direc8on arrows to guide movement • Recommend staggered shiSs • Priori8ze the disabled • @circleSstudio @circleSstudio
WORKPLACE ADAPTATIONS: OFFICE ENVIRONMENT AND SHARED SPACES • Reduce sea8ng • Limit mee8ng size • Redistribute staff • Worksta8on modifica8ons • Restroom spacing and shields @circleSstudio @circleSstudio
WORKPLACE ADAPTATIONS: HANDSFREE DEVICES • Door foot and arm pulls • Handsfree faucets • Handsfree flush valves • Ligh8ng occupancy sensors • @circleSstudio @circleSstudio
MECHANICAL SYSTEMS @circleSstudio @circleSstudio
PREPARATION: EVALUATE & MAINTAIN EXISTING SYSTEMS • HVAC: Inspect and verify system performance and integrity • Plumbing Systems: Flush out the domes8c water piping • Hot Water Systems: Maintain above 140˚ F • @circleSstudio @circleSstudio
WORKPLACE ADAPTATIONS: EVALUATE VENTILATION • Evaluate increasing outside air ven8la8on • Adjust occupancy schedules • Implement flushing sequence two hours before and aSer occupancy • Evaluate exhaust systems • @circleSstudio @circleSstudio
WORKPLACE ADAPTATIONS: EVALUATE HVAC FILTERS • Evaluate replacing with higher MERV 13 filters • Ensure systems can overcome addi8onal pressure drop • @circleSstudio @circleSstudio
WORKPLACE ADAPTATIONS: EVALUATE AIR PURIFICATION SYSTEMS • Ultraviolet Germicidal Irradia8on (UVGI) • Bipolar Ioniza8on (BPI) • @circleSstudio @circleSstudio
QUESTIONS @circleSstudio @circleSstudio
COMMUNICATIONS @circleSstudio @circleSstudio
THE HUMAN FACTOR @circleSstudio @circleSstudio
THE NEW NORMAL 54% Americans want to keep remote work as their primary mode of work * Based on IBM Study April 2020 @circleSstudio @circleSstudio
THE NEW NORMAL 70% would like remote working to be an op8on * Based on IBM Study April 2020 @circleSstudio
ASSESS @circleSstudio @circleSstudio
THE NEW WORKFORCE @circleSstudio @circleSstudio
FOLLOWING GUIDELINES @circleSstudio @circleSstudio
RTW AMBASSADOR @circleSstudio @circleSstudio
CLEAR COMMUNICATIONS PLAN @circleSstudio @circleSstudio
COMMUNICATIONS CHECKLIST • Back to work plan • General work protocols including remote • Safety policies and protocols • Client and guest protocols • Content messaging plan @circleSstudio @circleSstudio
UPDATE HANDBOOK @circleSstudio @circleSstudio
WAYS TO COMMUNICATE: PORTAL @circleSstudio @circleSstudio
WAYS TO COMMUNICATE: TRAINING @circleSstudio @circleSstudio
WAYS TO COMMUNICATE: SIGNAGE @circleSstudio @circleSstudio
FREQUENCY OF COMMUNICATION SAFETY TIPS WEB PORTAL OFTEN! EMAILS VIDEO REWARD LEADERSHIP SUCCESS @circleSstudio @circleSstudio
OTHER CONSIDERATIONS 36% Employees with mental health issues resul8ng from covid-19 crisis * Survey from SalesForce April 2020 @circleSstudio @circleSstudio
HEALTH & WELLNESS / ELEVATE CULTURE @circleSstudio @circleSstudio
QUESTIONS @circleSstudio @circleSstudio
CONTACT INFORMATION Mark Hourigan Mark Greenwalt Susan Quinn CEO/Founder Principal President & CEO HOURIGAN STRUCTR ADVISORS CIRCLE S STUDIO mark.hourigan@hourigan.group mark.greenwalt@structradvisors.com susan@circlesstudio.com Hung Cheung Deborah Lohmeier President Director COGENCY MEDICAL BURGESS & NIPLE hungc@cogencyteam.com deborah.lohmeier@burgessniple.com @circleSstudio @circleSstudio
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