BRIEFING SESSION The supply, installation, maintenance of Fire Protection System for all the Eskom owned buildings within Limpopo Operating Unit as well as Transmission Northern Grid sites over a period of 36 months on an ‘as and when’ required basis. Tender:59CON1908
Eskom Values (ZIISCE) / Izimiso Ka-Eskom VALUE MEANING ISIMISO SISHO UKUTHINI ZERO HARM Eskom will strive to ensure that zero harm ZERO HARM U-Eskom uzoqhubeka nokulwela befalls its employees, contractors, the ukuqinisekisa ukuthi ukuphepha public and the natural environment. okupheleleyo lapho kwenziwa umsebenzi (Zero Harm) kuba yisikompilo kubasebenzi benkampani, osonkontilaki, umphakathi kanye nokunakekelwa kwemvelo yonkana. INTEGRITY Honesty of purpose, conduct and UBUQOTHO Ukwenza izinto ngokungaguquki, discipline in actions, and respect for ngendlela ekhuthaza ukwethenjelwa people. nokuzibophezela. INNOVATION Value-adding creativity and results IKHONO Ukwakha isimiso esivumela ukukhula oriented. Lead through excellence in LOKUQAMBA kwabantu abanamakhono. innovation. SINOBUNTU Caring. SINOBUNTU Ukuqhakambisa umusa nozwelo komunye nomunye. CUSTOMER A commitment to meet and strive to UKWANELISEKA Ukuzibophezela ukwenzela amakha- SATISFACTION exceed the needs of the receivers of KWAMAKHASIM- simende umsebenzi omuhle products and services. ENDE ngokuvelele nangokudlulele. EXCELLENCE Acknowledged by all for exceptional UBUHLE Ukuqhubeka ukulwela ukuba standards, performance and OBUVELELE ngophuma phambili ngokusebenza professionalism. ngendlela evelele nefaneleyo. 2019/11/20 2
AGENDA Evacuation Procedure Welcome Commercial Technical NEC and Price list SHEQ 2019/11/20 3
Purpose of the clarification meeting • To assist the tenderers on the requirements for this tender by explaining important information which will enable them to compile the tender documents accurately. • To explain the implications of the evaluation process and the evaluation phases which the tender will be subjected to. 2019/11/20 4
Details of the Enquiry • Description : The supply, installation and maintenance of Fire Protection System for all the Eskom owned buildings within Limpopo Operating Unit as well as Transmission Northern Grid sites over a period of 36 months on an ‘as and when’ required basis • Enquiry Number: 59CON1908 • Closing Date: 11 December 2019 at 10h00 AM SAST (GMT+2) • Eskom reserves the right to negotiate with preferred bidders after a competitive bidding process. • Eskom reserves the right to negotiate any aspect that Eskom deems necessary • This is a non-compulsory briefing session 2019/11/20 5
Details of the Enquiry cont.…… • Joint ventures will be allowed to participate on this tender in order to enable empowerment of the emerging entities . Each JV Entity needs to submit its proof of CSD Registration summary with the tender • NO LATE TENDERS WILL BE ACCEPTED . Only tenders submitted at the correct location and correct closing date and time will be accepted. Refer to page 5-6 of the Invitation to Tender under item 2.2 - 2.5 Tender Submission Information” . • Where a submission does not bear the name and address of the Supplier or an Enquiry number, it is an unidentified tender and it is rejected as non- responsive • Please note that due to the large volumes of submissions that are expected, it is advisable that you do not leave the dropping off your tender at the last minute. This may result in your tender not being received or being placed in the Tender Box by 10h00 on the closing date, in which case your tender will be considered late and not accepted. • Tenderers must submit one original and one copy of the original tender document. Refer to page 6-7 of Invitation to tender item 2.9 - Copy of original tender Where a Tenderer does not submit two (2) Hard copies; one original and one complete/exact copy of the original tender by the tender submission deadline, the tenderer will be disqualified immediately. 2019/11/20 6
Eskom Tender Bulletin and National Treasury etenders Portal Tender documentation can be downloaded from the following: 1.http://tenderbulletin.eskom.co.za/ 2.www.etenders.gov.za The documents included in the Eskom Tender bulletin and the National Treasury e-tenders portal for these tenders are as follows: 2019/11/20 7
National Treasury etender portal uploaded docs 2019/11/20 8
Eskom Tender Bulletin 2019/11/20 9
Eskom Tender Bulletin cont.……. 2019/11/20 10
Eskom Tender Bulletin cont.….. 2019/11/20 11
Step 1 : Responsiveness check will be conducted on the following items • Meet the eligibility criteria for a tenderer, refer to item 2.1 on page 5-6 of the invitation to tender • Submitted two (2) hard copies; One original and one exact copy of the original tender to Eskom • Submission of the list of mandatory tender returnable • Completed and signed declaration of authority form as attached with this tender / submit the signed resolution by the board confirming that they are duly authorised to sign all documents in connection with this tender. Completed and signed Integrity Pact Declaration / Supplier declaration of interest Completed Bill of quantities as included in the NEC3 document Submitted proof of the registration on National Treasury’s Central Supplier Database (except Foreign Suppliers / Central Supplier Database (CSD) number MAAA (……………………….) Non – responsive /Unacceptable tenders will be disqualified 2019/11/20 12
Continuation of Step 1 : All responsive tenders will be evaluated further to check the mandatory tender returnable before functionality scoring • Refer to page 17 – 25 of the invitation to tender, item 1.3 (Tender returnables) for the list of tender returnable for a list of mandatory tender returnable for evaluation ( to be submitted prior tender closure) as well as the tender returnable that are required prior order award • The mandatory commercial and financial tender returnable as stipulated in the invitation to tender document must be printed, completed, signed and be inserted in the commercial returnable file. • Please take note of the following documents that are attached separately in the portal and forms part of the commercial mandatory returnable : Authority to submit a tender Supplier declaration of interest The tenderer will be disqualified if all the mandatory Evaluation tender returnable documents are not submitted on/before the tender submission deadline 2019/11/20 13
Technical Evaluation Step 2: Functional Analysis Ensure the following mandatory requirements are met for evaluating functionality threshold requirements: Apply the non-negotiable threshold evaluation (Functionality – Technical) as follows: Functionality Weightings Technical 100% Overall minimum threshold for qualification 70% • Functionality (Technical) evaluation • A weighted score-card approach is used to evaluate the technical compliance of the tenders against the specifications. The technical evaluation criteria and weights are as illustrated below: 2019/11/20 14
Technical evaluation cont.. Criteria Comments • Experience in supplying , installing, Purchase order servicing of Fire extinguisher, Fire or completion Hose Reels, Emergency Telephone Certificate System, Gas Fire Suppression depicting the System, Smoke Detectors, Sprinker services System, Fire Panel and Evaluation System (Experience in supplying , installing and servicing of 5 to 7 of the services listed above=70% • Purchase order Experience in supplying , installing, servicing of Fire extinguisher, Fire or completion Hose Reels, Emergency Telephone Certificate System, Gas Fire Suppression depicting the System, Smoke Detectors, Sprinker services System, Fire Panel and Evaluation System (Experience in supplying , installing and servicing of all services listed above= 100% 2019/11/20 15 •
Technical evaluation cont…… Ensure the following mandatory requirements are met for evaluating functionality threshold requirements : • Tenderers to submit valid company proof of registration with SABS in terms of SABS 147 • Proof of valid registration of employee registered with SAQCC-Fire extinguisher • Proof of valid registration of employee registered with SAQCC-Gas • Proof of valid registration of employee registered with SAQCC-Fire Detect Ownership of Certificate of SANAS accredited station for testing CO2 pressure or agreement with accredited facility 2019/11/20 16
Price and Preference Step 3: Price and Preference point system Price Evaluation ; refer to page 11-12 of the invitation to tender The price will be calculated / evaluated out of 80 and the maximum 20 points will be allocated to B-BBEE Price Evaluations will be will be evaluated as follows: Review offers for arithmetical errors and/or conduct technical adjustments It should be noted that Pricing data/ Price list Price list as included in the Invitation to Tender is mandatory for evaluation and should be completed and be submitted with this tender prior submission deadline, failure which the tenderers will be disqualified from further evaluations. 2019/11/20 17
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