The European Associa:on for Core Technologies in Life Sciences (CTLS) Annual General Mee:ng – 2017 Ins0tut Pasteur, Paris October 24-25 2017 Hosts: Patrick England & Spencer Shorte Vice-president & President Welcome to all CTLS members ! 34 members present out of 45 (16 in person + 18 via proxy) à Quorum reached: 80 à %
Agenda October 24 14h30: Opening of the AGM 1) Verifica0on of the quorum (members present in person + proxies) (10 minutes) • • 2) Opening words (President) (10 minutes) • 3) Round of introduc0on of the members present in person (30 minutes) • 4) Report on the ac0vi0es of CTLS in 2016-2017 (President or Vice-President) (20 minutes) • 5) Report on the ac0vi0es of the working groups (WG leaders and/or co-leaders) (5 x 10 minutes) • 6) Financial report (President or Vice President, in the absence of the Treasurer) (20 minutes) • 7) Vote on both the Management and the Financial reports (by show of hands) (5 minutes) – 17h-17h30: coffee break • 8) Presenta0on of the EC candidates (either in person or by the vice-president for those who are not present) (30 minutes) • 9) Explana0on of the vo0ng modali0es, mandate, renewal and re-elec0on procedures (Vice President) (10 minutes) • 10) EC vote (by secret ballot) and coun0ng (45 minutes) • 19h: end of the first day and Dinner Restaurant “L’Authen0que” rue Vaugirard
Agenda October 25 • 9h : welcome of par0cipants • 9h30: Opening of the second day of the AGM • 11) Introduc0on “CTLS in 2018 and beyond (President or Vice President) (5 minutes) • 12) CTLS2018 congress (Chris Guerin) (20 minutes) • 13) Future congresses (President or Vice President) (10 minutes) • 14) Other poten0al ac0ons for 2018-2019 (President or Vice President) (10 minutes) • 15) CTLS associa0on strategic focus and plans (President or Vice President) (15 minutes) • 16) Membership strategy (15 minutes) • 17) Business model and funding strategy (15 minutes) • 10h45-11h15: coffee break • 18) Communica0on strategy (15 minutes) • 19) Outreach and external synergies strategy (15 minutes) • 20) Training ac0ons strategy (15 minutes) • 21) Other poten0al working groups (15 minutes) • 22) Modali0es of elec0on of the Board of Directors (15 minutes) • 23) Final round up and discussion (30 minutes) Any objec:on ? • 13h: end of AGM
Agenda October 24 14h30: Opening of the AGM 1) Verifica:on of the quorum (members present in person + proxies) (10 minutes) • • 2) Opening words (President) (10 minutes) • 3) Round of introduc0on of the members present in person (30 minutes) • 4) Report on the ac0vi0es of CTLS in 2016-2017 (President or Vice-President) (20 minutes) • 5) Report on the ac0vi0es of the working groups (WG leaders and/or co-leaders) (5 x 10 minutes) • 6) Financial report (President or Vice President, in the absence of the Treasurer) (20 minutes) • 7) Vote on both the Management and the Financial reports (by show of hands) (5 minutes) – 17h-17h30: coffee break • 8) Presenta0on of the EC candidates (either in person or by the vice-president for those who are not present) (30 minutes) • 9) Explana0on of the vo0ng modali0es, mandate, renewal and re-elec0on procedures (Vice President) (10 minutes) • 10) EC vote (by secret ballot) and coun0ng (45 minutes) • 19h: end of the first day and Dinner Restaurant “L’Authen0que” rue Vaugirard
Opening words by Spencer Shorte Mission CTLS aims to support the following purposes: Promote and support individuals, groups of scien0sts, administrators, • and organiza0ons within the scien0fic community to improve the availability, quality and scien0fic output of technological core facili0es/research infrastructures and other shared resources in the field of Life Sciences and Biomedicine. Define and implement instruments for policy, standards and opera0ons • improving the scien0fic impact and value of technology-based shared resources. Support and facilitate educa0on, and communica0on enhancing the scien0fic • performance and professionaliza0on of shared resource facili0es (“cores”).
Opera0onal Goals The CTLS asspcia0on aims to achieve our mission by means of: • Mobilizing a professional community of scien:sts working in, around and with shared resources • Establishing tools and resources for change including quality, tech-transfer, financial and in-kind exchange within CTLS and with other professional associa0ons and organiza0ons • Promo:ng communica:on and career development through training, educa0on, mentorship and conferences
CTLS is commieed to being fully: INCLUSIVE & COMMUNITY-DRIVEN
“The thing that lies at the founda0on of posi0ve change, the way I see it, is service to a fellow human being.” Lee Iacocca
The European Associa:on for Core Technologies in Life Sciences (CTLS) Annual General Mee:ng – 2017 Ins0tut Pasteur, Paris October 24-25 2017 Round of introduc:on of the members present in person (name, ins0tu0onal affilia0on, main field(s) of exper0se, …)
The European Associa:on for Core Technologies in Life Sciences (CTLS) Annual General Mee:ng – 2017 Ins0tut Pasteur, Paris October 24-25 2017 A small tribute to a dearly missed absent person…
Management Report on Ac:vi:es 2016-2017 Before the official crea:on of the CTLS associa:on: Founding General Assembly on the 14 th of June 2016 in EMBL (Heidelberg) • during the CTLS2016 congress Forma0on of a founding Execu0ve Council (EC) and Board of Directors (BoD), • both by co-opta0on and acclama0on among CTLS2016 delegates. EC (17 members): Nicholas Berrow, Marco Borra, Catherine Brooksbank, Patrick England, Chris Guerin, Peter O’Toole, Ralf Palmisano, Fernando Pelaez, Rainer Pepperkok, Joshua Rappoport, Marie-Anne Rey-Cuillé, Spencer Shorte, Andres Tiran, Achim Treumann, Elena Trovesi, Nadine Utz, Geert Van Minnebruggen BoD (6 members): Spencer Shorte (President); Patrick England (Vice-President); Josh Rappoport (Secretary); Ralf Palmisano (Deputy Secretary); Rainer Pepperkok (Treasurer); Elena Trovesi (Assistant Treasurer)
Management Report on Ac:vi:es 2016-2017 Before the official crea:on of the CTLS associa:on: Selec0on of the venue and dates for the next CTLS congress: Ghent July 1-4 2018 • Establishment of 5 star0ng Working Groups: • Communica0ons, Funding, Membership, Outreach, Training (each with a leader and vice-leader who are preferably part of the EC).
Management Report on Ac:vi:es 2016-2017 December 2016: Founding of CTLS as a legal en0ty : French Associa0on status, Head Office in • Ins0tut Pasteur (no formal MoU signed between CTLS and Ins0tut Pasteur). January - September 2017: • Opening of a bank account and a PayPal account • Recruitment of a representa0ve lawyer, and of an accountant • Part-0me assignment of an Ins0tut Pasteur administra0ve assistant to CTLS • (Chris0ne Detchepare) Signature of a MoU between VIB and CTLS concerning the CTLS2018 congress • CTLS web-site design and launch (website manager: Chris Guerin) • Launching of ac0ve membership recruitment campaign (45 members to date) • Informal partnering with 3 Training events (that offered reduced fees for CTLS • members)
Working Groups • Communica:ons Working Group Leader: Chris Guerin; Vice-leader: Ralf Palmisano • Funding Working Group (in standby) Leader: Nick Berrow; Vice-leader: Elena Trovesi • Membership Working Group Leader: Marco Borra; Vice-leader: Marie-Anne Rey-Cuillé • Outreach Working Group Leader: Achim Treumann; Vice-leader: Josh Rappoport • Training Working Group Leader: Valen0na Adami; Vice-leader: Nadine Utz
Communica:ons Working Group Mission statement The CTLS working group on communica0ons will present the public face of the associa0on to the world. Working through the internet we will construct and administer the webpages of the associa0on and create 0e ins to social media plaoorms to inform the general public about what the associa0on does and increase the visibility of core facili0es in European life science research. The communica0ons working group will be responsible for internal and external publicity regarding the nature and ac0vi0es of the organiza0on and ensure that contact between members is facilitated.
Funding Working Group Mission statement The Mission for the Funding WG will be to explore all possible avenues of funding for CTLS in order to secure sources of sustainable income. i.e. establishing a « business model » for the CTLS associa:on
Membership Working Group Mission statement The membership working group’s mission aims to ensure that the membership of the associa0on steadily increases, is broadly representa0ve of core facility diversity (exper0se, geographic loca0on and gender) and includes both academic and industrial members. We will reach out to academic, ins0tu0onal and industrial staff to inform them about the benefits of CTLS membership and encourage them to become ac0ve members of the associa0on.
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