THE COMPLEX INFORMATION SYSTEM FOR SESSIONS, MEETINGS AND VOTING for public and corporate sector
INFORMATION ABOUT DEVELOPER AND INTEGRATOR ИНФОРМАЦИЯ ПРО РАЗРАБОТЧИКА И ИНТЕГРАТОРА INTEGRATION AND ADAPTATION DEVELOPMENT AND SUPPORT Sterkonix s.r.o . – software company, Basic Group – one of the leading developer of PATENTEM – Ukrainian IT-companies that information system for sessions, specializes in integrated solutions meetings and voting. and provides quality services in the sphere of IT solutions. Украина Ukraine Czech Poland Republic 2 2 2
COMPETITIVE STRENGTHS OF COMPLEX SOLUTION ИНФОРМАЦИЯ ПРО РАЗРАБОТЧИКА И ИНТЕГРАТОРА Ease of use, superior level of integration and connection with Bosch Adjustments to Client’s wishes. Ability of software increment and hardware and software devices rework of software functional capabilities according to Client’s wishes and needs Wide range of capabilities for information access, work with documents, data representation at desks and on information screens Software is optimized for implementation in councils of different level with due regard to regulatory norms and rules of current legislation Ability of integration with Microsoft Active Directory and other services for system user identification Ability of integration with Client’s data bases, records and document management systems Ability of cooperation between Patentem systems in complex process of draft bill passing through (committee - coordination board – session hall) Ability of preparation and approval of agenda remotely in real-time Украина mode from any device Availability of mobile applications for Android, iOS, Win. 3 3 3
VERTICAL Conferences Government Institutions Banking & Financial organizations Organizations with board members Hotels with congress hall 4 4
COMPETITIVE STRENGTHS OF COMPLEX SOLUTION ИНФОРМАЦИЯ ПРО РАЗРАБОТЧИКА И ИНТЕГРАТОРА Staff has successfully taken part in the training course Bosch Establishing regular workshops on distribution of Conference System and obtained Certificates information among heads of councils of different levels, ministries, state organizations and other structures Signing of partner agreement between integrator in Ukraine concerning capabilities of information systems in the process and Ukrainian representative office of Bosch of preparation and holding of meetings Realization of two common initiatives: implementation of Bosch technical department’s consideration of proposal the complex information system for sessions and voting on concerning possibility of integration of Patentem software the basis of Patentem software complex and hardware- into existing hardware solutions of different models of Bosch software complex of congress system Bosch in a hall of congress systems Coordination Board of Verkhovna Rada of Ukraine and Committee of Verkhovna Rada of Ukraine Joint promotion of the complex information system for sessions and voting in parliaments of various countries thri Obtaining a status of authorized partner “Bosch Security Bosch offices and distributors. Systems B.V.” in “conference system” section Joint promotion of the complex information system for Detailed web page with special questionnairy to get feed sessions and voting in parliaments of various countries thru back from possible customers Bosch offices and distributors. Украина Including the solution into the list of “Partners & Solution Joint promotion of the complex information system for Advisor” section on Bosch official website sessions and voting on exhibitions (like ISE). Obtaining Partner integration status for Basic Group and 3 Sterkonix 3 5 5
THE COMPLEX INFORMATION SYSTEM FOR SESSIONS, MEETINGS AND VOTING HARDWARE COMPONENT SOFTWARE COMPONENT • touch-screens information system: • • lift system collective paperless ▪ • delegate’s console with the technology for agenda following modules: preparation microphone, floor-button, agenda management ▪ card identification of voting, display of detailed ▪ participants, voting buttons, results simultaneous translation documents’ review ▪ • amplified loud speakers presentation mode ▪ • cameras with auto tracking list of all participants of a ▪ • plasma display panels session • server maintenance messaging ▪ • operator’s station video support system • • stenographer’s station recording of audio and video • streaming stenography • 6
ADVANTAGES OF PRESENTED COMPLEX SOLUTION ☑ Management of the complex information system from any device (all-in-one, tablet etc.) ☑ Mobile apps for Android, iOS, Windows ☑ Ability to vote with both touch screen and buttons ☑ Different voting modes (including anonymous) ☑ Different variants of results display (numeric, graphic, group, by name) ☑ Ability of remote collective work with processing, agreement and accumulation of agenda issue ☑ Different ways to identify participants of a session: chip card, nfc, pin code, biometric data (finger print) ☑ Two- level system of users’ authorization ☑ Protection system of information transfer path ☑ Advanced functions of Chairman during a session: determine the sequence of speakers, control the time of speech, introduction of amendments to agenda ☑ АWS «Tribune» with adaptive abilities to hold speeches and display materials 7
ADVANTAGES OF PRESENTED COMPLEX SOLUTION ☑ Display at participants’ desk and on additional information screens online video of a speaker with accompanying information, time of speech, presentation materials etc. ☑ Management of notes to documents ☑ Exchange of messages between participants (group and private) ☑ Display of event calendar (sessions, conferences, meetings etc.) ☑ Multilingual system interface ☑ Adaptation of software design to corporate style of a client ☑ Ability of software increment and rework of software functional capabilities according to client’s wishes and needs ☑ Ability to integrate with Microsoft Active Directory and other services for user identification ☑ Ability to integrate with client’s databases and information systems for document management 8
EQUIPMENT LAYOUT СИСТЕМА ІДЕНТИФІКАЦІЇ ТА РЕЄСТРАЦІЇ УЧАСНИКА ЗАСІДАННЯ all-in-one (with lift system) delegates’ consoles the complex information maintenance system for sessions on touch screens microphones participants’ card readers with voting buttons amplified loud speakers cameras with auto tracking plasma display panels 9
STAGES OF IMPLEMENTATION 2. SOFTWARE COMPONENT 4. TRAINING Holding of training Software installation on servers • workshops on system Setting up of administrator’s desk • management for users, Development and setting of • operators, hardware-software synergy. administrators 3. SETTINGS 5. SUPPORT 1. HARDWARE COMPONENT Building of telecommunication network Programming of delegates’ • • Monitoring and support of • Equipment installation at delegates’, cards • failure-free operation of Setting of automatic speaker Chairman and Chairman assistants’ • hardware-software system desks, tribune tracking Consulting • Establishment of necessary Installation of cameras, loud speakers, • • information screens databases and connection to Installation and connection of server existing ones • equipment 10
MAQUETTE OF SESSION HALL 11
FULL AUTOMATION OF PREPARATION AND RATIFICATION OF THE AGENDA IN STEP-BY-STEP PASSING MODE ACCORDING TO BUSINESS PROCESS AND REGULATIONS OF THE ORGANIZATION 1 LIVE 2 AGENDA DOCUMENTS 3 VOTING 4 PARTICIPANTS 5 MESSAGING 6 Step 1. Agenda formation 7 CALENDAR Formation of agenda issues, appointment of speakers • 8 HELP Designation of procedure of agenda issues discussion • Assignation of an employee responsible for preparation of agenda issues • 12 Attachment of accompanying documents etc. •
1 LIVE 2 AGENDA DOCUMENTS 3 VOTING 4 PARTICIPANTS 5 MESSAGING 6 Step 2. Processing of agenda by the responsible employee 7 CALENDAR Processing of agenda issues according to head’s instructions • Ability to attach documents and multimedia files • 8 HELP (photo, video, presentation etc.) Submitting of agenda issues for approval • 13
1 LIVE 2 AGENDA DOCUMENTS 3 VOTING 4 PARTICIPANTS 5 MESSAGING 6 Step 3. Chairman’s approval of agenda 7 CALENDAR Approval of the prepared agenda points or return for rework with ability to form a • resolution Review of the approved agenda and accompanying documents by participants via • 8 HELP mobile application. Ability to publish agenda on corporate • 14
SYSTEM OF IDENTIFICATION AND REGISTRATION OF PARTICIPANTS СИСТЕМА ІДЕНТИФІКАЦІЇ ТА РЕЄСТРАЦІЇ УЧАСНИКА ЗАСІДАННЯ • A participant can be identified by means of: chip cards - finger print (biometric data) - login and password - name selection from a list and password entering - • Participants’ seating arrangement can be both free or fixed 15
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