The ARC/STSA 2019 Annual Report for Surgical Technology Programs - PowerPoint PPT Presentation

The ARC/STSA 2019 Annual Report for Surgical Technology Programs AST ED U CATORS CON FEREN CE TEM PE, ARI ZON A FEBRU ARY 8 , 2 0 1 9

ARC/STSA Annual Report – ST Per Standard I V.B.2. – programs are required to submit an Annual Report (AR) to the ARC/STSA to maintain accreditation in good standing including:  Program goal(s) and learning domains  Evaluation systems  Outcomes, analysis of outcomes, and an appropriate action plan based on the analysis [if indicated]

ARC/STSA Annual Report – ST 2019 AR Information Email Sent the week of April 1, 2019, including:  Annua nnual Repor ort I nt rod oduct ion on Let et t er er – includes ARC/STSA-assigned User Name & Password  ARC/ STSA 2019 2019-2019 2019 Sched edule e of Fees ees

ARC/STSA Annual Report – ST Log-In Password  The program’s password can be changed, if desired, by contacting the ARC/STSA at 303-694-9262  New passwords must include at least:  8 characters  One (1) UPPER case letter  One (1) lower case letter  One (1) alpha-numeric character (number)  One (1) unique character from the following: # $ % & Example: ARCjan4% or j% ARC4an

ARC/STSA Annual Report – ST 2019 AR Information – Website Available on the ARC/STSA website – April 1, 2019, including:  ARC/ ST STSA SA Quick St a t art t Guide  2019 2019 Annua nnual R Report I ns nst ruc uct ions ns  I na nact ive ve St at us us Annua nnual Report Procedur ure Policy (www.arcstsa.org/index.php/educators/educators-surgical-technology/st-reports/)

ARC/STSA Annual Report – ST 2019 AR Information – Website 2019 Annual Report Opens – May 1, 2019 , including:  E-Rep eport Por ort al Access ess ( E-Repor ort Log Login) (www.arcstsa.org/index.php/educators/educators-surgical-technology/st-reports/)

ARC/STSA Annual Report – ST 2019 AR Assistance  Special E-mail address just for AR questions ARQuestions@arcstsa.org  Phone Assistance 303-694-9262  Please allow three (3) business days for an ARC/STSA response, depending on email and phone call volume

ARC/STSA 2019 AR – Report Features Report Features:  ARC/STSA-assigned passwords for enhanced report security  Individual pages for each type of program information – personnel, clinical affiliation sites, each category of outcomes  Date ranges at the top of each page to guide data entry – enter data applicable to the date range on each page

ARC/STSA 2019 AR – Report Features (cont.)  Drop-down menus for applicable data fields  Green “save” messages to ensure each page is complete before progressing to the next report page  Red “alert” messages that assist in ensuring that data or the correct type of data is entered into each data field

ARC/STSA 2019 AR – Report Features (cont.) Features:  “Yes/No” radio buttons that answer questions and may also display or hide additional data fields, depending on the program's response  Page navigation buttons

ARC/STSA 2019 AR – Report Features (cont.) Features:  Calendars for date selection(s), some with applicable date restrictions, should be used to guide data entry  Can navigate to other monthly calendars or years by clicking on the calendar month/year – accessible months/years will appear in black  Dates that appear in gray cannot be selected – not applicable to the academic year related to that particular page

ARC/STSA 2019 AR – Report Features (cont.)  Tables within the AR report indicating past outcomes data for each specific outcomes threshold  Graphs within the final printed AR report indicating compliance or non-compliance for each specific outcomes threshold – easy visual confirmation of compliance 2018 2016 2017 2015 Annual Report Year

ARC/STSA 2019 AR – Report Features (cont.)  Easy-to-use design  Multiple areas within select pages of the report to upload documents applicable to that page  Personnel contact type options – only one (1) President, Dean, and PD per program – enter and save PD information FIRST !!

ARC/STSA 2019 AR – Sections Three (3)“sections” organized by Academic Year [AY]:  Current Program Information Section Data for: August 1, 2018 – July 31, 2019  Program Outcomes Section [Retention and OAE] Data for: August 1, 2017 – July 31, 2018  Graduate Outcomes Section [GP , ES, & GS] Data for: August 1, 2017 – July 31, 2018

ARC/STSA 2019 AR – Sections (cont.) Current Program Information Section Data for: August 1, 2018 – July 31, 2019 , including:  Current Program Information Page  Enhancements Page  Enrollment Information Page

ARC/STSA 2019 AR – Sections (cont.) Current Program Information Section Data for: August 1, 2018 – July 31, 2019 , including:  Administrative Program Information page – information used to contact program and schedule On-Site Evaluation [as applicable]  Note: dates for academic breaks – include dates between 5/ 1/ 2019 – 4/ 30/ 2020  Please use the calendars for this field to select dates  Include all applicable dates when students are not scheduled for classes – e.g.: school closed every Friday

ARC/STSA 2019 AR – Sections (cont.) Current Program Information Section (cont.) Data for: August 1, 2018 – July 31, 2019 , including:  Assessment and Admissions Information Page  Budget Information Page  Communities of Interest [PAC] Page  Program Personnel Page  Clinical Affiliate Sites Page  Curriculum Page

ARC/STSA 2019 AR – Sections (cont.) Program Outcomes Section Data for: August 1, 2017 – July 31, 2018, including:  Program Outcomes Completion Dates Page  Program Retention Data Page  Outcomes Assessment Examination Results Page

ARC/STSA 2019 AR – Sections (cont.) Graduate Outcomes Section Data for: August 1, 2017 – July 31, 2018 , including:  Graduate Outcomes Completion Dates Page  Graduate Placement Outcomes Page  Employer Survey Outcomes Page  Graduate Survey Outcomes Page

Streamlined and Easy-to-Use Features – 2019 Annual Report

ARC/STSA 2019 AR – Easy-to-Use Feature Enrollment Page  Enrollment cap data is “locked” – can be changed by the ARC/STSA  Current enrollment data is added by accessing the Enrollment subpage by selecting the “Add New Program Enrollment Anticipated Completion Date” link  Data on the Enrollment Information page will calculate automatically once data is entered on the subpage and saved

ARC/STSA 2019 AR – Streamlined Feature Plans of Action  Plans of Action text fields have been removed from many pages of the E-Report [enrollment, PAC members, outcomes, etc.]  Programs will now upload a Plan of Action using the ARC/ STSA Plan of Action Form

ARC/STSA 2019 AR – Streamlined Feature Program Personnel Subpage Programs should report the following personnel changes on the Annual Report:  Clinical Coordinator  Core Instructors  Non-Core Instructors (if used to demonstrate sufficient faculty)  Non-Dean Administrators (optional) New, streamlined ARC/STSA attestation forms are available for reporting changes to:  Clinical Coordinator  Core Instructor

ARC/STSA 2019 AR – Streamlined Feature Clinical Affiliate Site page  Programs no longer upload new or changed clinical affiliation agreements!  Programs no longer upload ARC/ STSA Clinical Affiliation Site Reporting Forms  Programs reporting new clinical affiliates should upload ARC/ STSA Clinical Affiliate Attestation Forms for only the new affiliate

ARC/STSA 2019 AR – Easy-to-Use Feature Outcomes Results Page  Programs must enter data on each outcomes subpage by selecting the “Edit” link on each page to access the subpage to enter data for this table  If data is not entered, the outcomes page will not save!!!

ARC/STSA 2019 AR – Easy-to-Use Feature Outcomes Assessment Examination Results Page The “CST” radio button should be pre-selected  The “Newly Accredited Program” radio button is only for use  by programs required to administer the NBSTSA “Comprehensive (Secure) CST Practice Examination [CSCSTPE Examination]

ARC/STSA 2019 AR – Easy-to-Use Feature Submission Sequencing:  Upon submission of the 2019 Annual Report:  You will see a green submission message  The “Validate Report” and “Submit Report” buttons will become gray and non-functional  A report submission confirmation email will be sent to the PD email address indicated in the report  Text within the report will be gray and will not be able to be edited

Program Outcomes Thresholds 2 0 1 9 AR SUBM I SSI ON

ARC/STSA Outcomes Thresholds Outcomes Reporting  The ARC/ STSA Outcomes Tracking Tool [OTT]  All of your outcomes data on one spreadsheet!  Organize the data by completion cohort date  Instructions for use and a completed tool are available online

ARC/STSA Outcomes Thresholds ARC/ STSA Outcomes Tracking Tool [OTT]

ARC/STSA Outcomes Thresholds Retention – 60% (AY 8/1/2017 – 7/31/2018) Track by anticipated graduating cohort – actual graduation (i.e.,  completion date) Original new students admitted + re-entry/transfer students = total  students enrolled Select the “Edit” link to access the subpage to enter data for this  table Percentages will calculate automatically once data is entered 