IU READY ‐ BCP Orientation Training ‐ PART 1 8/1/2011 Business Continuity Planning for Indiana University – PART #1 Emergency Management & Continuity “That’s my life’s work “That’s my life’s work … and I don’t have … and I don’t have another life …” another life …” Business Continuity Mary Lou East-Emmons Planning Specialists A Researcher from CSU, Northridge A Researcher from CSU, Northridge Business Continuity Planning Manager maemmons@indiana.edu Cole S. Seger – IU Bloomington watching his office burn down watching his office burn down 812.855.8975 Eileen M. Robichaud – IU Bloomington after the1994 earthquake after the1994 earthquake Nathaniel J. DeVore – Regional Campuses (Source: Academic Aftershocks) (Source: Academic Aftershocks) 2 Agenda Introduction of . . . Introduction of . . . Emergency Management & Continuity Team Emergency Management & Continuity Team BUSINESS CONTINUITY (BC) Team BUSINESS CONTINUITY (BC) Team Introduction of Introduction of Emergency Management & Higher Education GRANT Emergency Management & Higher Education GRANT Emergency Management & Continuity Emergency Management & Continuity and and What is Business Continuity ? What is Business Continuity ? Business Continuity Planning Team Business Continuity Planning Team Indiana University [BC/RP] Objectives Indiana University [BC/RP] Objectives BC Process: Materials – Tools – Resources BC Process: Materials – Tools – Resources Instruction on – IU READY Instruction on – IU READY 3 4 Emergency Management & Continuity ‐ Business Continuity Planning 1
IU READY ‐ BCP Orientation Training ‐ PART 1 8/1/2011 Office VP for Univ. Regional IU Emergency Management and Affairs, Planning & Policy Continuity (UEMC) John Applegate Brad Wheeler protect.iu.edu/emergency Michael McRobbie Exec. Vice President for University John Applegate Campus President, Indiana University Vice President & CIO – Information Regional Affairs, Planning, and Policy Exec. Vice President for University Administration Technology www.indiana.edu/~vpurapp Regional Affairs, Planning, and Policy (budget, policy) www.indiana.edu/~vpurapp Mark S. Bruhn Joe Romero Associate VP for Public Safety Deb Fletcher Carlos Garcia Regional IUB Director, IUPUI Director, and Institutional Assurance Director, B. EMC EMC Marge Abels, …~vpurapp/safety/index.shtml EMC M. Bruhn J. Kennedy J. Palmer V. Borden S. Moke Senior Analyst, Bicheimyer AVP Pub. Safety AVP Stdt Dir. Legis. Policy AVP Univ. Insit. Dir. Comm . EMC AVP Univ. Acad. & Insti. Assur. Enroll. Srvc. & Analysis Res. & Reptg Diane Mack Plan & Reg. Aff. IUB IUPUI Regional University Director, Emergency Emergency Emergency Emergency Management Planning Planning Planning Diane Mack Diane Mack Diane Mack Troy Barnes , Marie Ambern and Continuity Committee Committee Workgroup Univ. Dir. Emerg. Univ. Dir. Emerg. Univ. Dir. Emerg. Senior Planner, Support Staff Mgmt & Mgmt & Mgmt & EMC IUB PS&IA Continuity Continuity Continuity Ken Long Ken Long Jessie Campbell Asst Director, Asst Director, Support Staff IUB Emergency IUB Emergency Mary Lou East ‐ Thomas Davis Thomas Davis Jerry Minger Jerry Minger IUPUI IUEMC Operations Operations C. Seger E. Robichaud N. DeVore Emmons, Chief Security Chief Security Univ. Dir. Univ. Dir. EMHE Grant EMHE Grant EMHE Grant BCP Manager Public Safety Public Safety Officer Officer (IUB) (IUB) (Regionals) Marilynn Mundy Marilynn Mundy Coordinator EMC Coordinator EMC Rich Strong Rich Strong Doug Pearson Doug Pearson Marie Ambern IUB Emerg. Ops. IUB Emerg. Ops. Director, Director, Tech. Dir, Tech. Dir, Support Staff IUPUI Envir. IUPUI Envir. IUB PS&IA REN ‐ ISAC REN ‐ ISAC Health & Safety Health & Safety Steve Arthur Steve Arthur Coordinator EMC Coordinator EMC M.B. Lavagnino M.B. Lavagnino Mike Jenson Mike Jenson IUB Emerg. Ops. IUB Emerg. Ops. Flyaway Team University Chief Privacy Off. Chief Privacy Off. IUB Envir. Health IUB Envir. Health Emergency (Common & Compliance & Compliance & Safety & Safety Prep Response 5 6 Coord. Coord. Primary Location: IUPUI IUB Primary Location: IUPUI IUB Capability) Committee UEMC Vision & Mission Statement Emergency Management is … … … … … PROCE PROCESS OF … PROCESS OF … PROCE OF … OF … • VISION VISION ‐ Indiana University will maintain a culture of … Preparing for … Preparing for preparedness and be a safe and resilient environment in … Mitigating … Mitigating which the students, faculty, staff, and visitors feel secure in … Responding to … Responding to their pursuit of individual and institutional goals. … Recovering from an emergency or interruption … Recovering from an emergency or interruption • MISSION – The IU Department of UEMC will collaborate th SEVERAL COMPONENTS : th SEVERAL COMPONENTS : … … … … with SEVERAL COMPONENTS with SEVERAL COMPONENTS with partners internal and external to the University to … Planning (critical) – … Planning (critical) – develop and maintain a comprehensive, system ‐ wide, all ‐ … Training … Training hazards emergency preparedness program that enables the … Testing … Testing University to prevent, mitigate, prepare for, respond to, … Conducting Drills … Conducting Drills provide continuity during, and recover from any incident, and … Coordination of activities with other … Coordination of activities with other builds resilience throughout all processes. 7 8 Emergency Management & Continuity ‐ Business Continuity Planning 2
IU READY ‐ BCP Orientation Training ‐ PART 1 8/1/2011 Why is BCPT* here . . . ?? BCP Team Responsibilities // Our Mission [ for each academic and administrative unit ] • to provide leadership in coordinating, assessing, developing, Emergency Management & Emergency Management & and communicating business continuity planning principles … work with, advise, train, coach, instruct, demo, follow ‐ up… Higher Education Higher Education NOT … to write your departmental plan (Department of Education) (Department of Education) • to educate the campus departments and colleges on the 2010 GRANT 2010 GRANT development, testing, and maintenance of YOUR Business Continuity Plan • advise departments / divisions / units toward completion of their plan(s) 9 10 Emergency Management for Emergency Management for Higher Education Grant Higher Education Grant • Business Continuity Planning – one of eleven projects “Develop a comprehensive, campus ‐ wide, all ‐ hazards emergency • #1 – Meet with 100% of all IU departments Objectives preparedness program that incorporates the four phases of emergency management – prevention/ mitigation, preparedness, response, and #2 – 100% of all departments have a completed BC Plan recovery. ” 2010 SEPT OCT NOV DEC AWARD INITIAL • 24 month grant – deadline September 2012 MEETING 2011 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC INTERNS INTERVIEWS TRAINING & TOOL & MATERIALS HIRED • $642,847 granted to IUB, IUSE, IUK, IUE, IUN, IUSB includes PREP IUB, IUN, IUSB, IUK, IUE, IUS – Meet & Train at least one (1) person various projects from each department / division / unit or area on each campus regarding the BCP concepts and components, the IU-READY web based tool by … 12/31/11 2012 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC IUB, IUN, IUSB, IUK, IUE, IUS – by campus - 100% of all departments trained should have a COMPLETED Business Continuity Plan(s) approved by their upper management 11 12 … 8/31/12 Emergency Management & Continuity ‐ Business Continuity Planning 3
IU READY ‐ BCP Orientation Training ‐ PART 1 8/1/2011 Potential University Interruptions • Fire … IUB Student Building renovation (1990) • Tornado … Winter Weather (Storms/Ice (2/2011)) • Train derailments • Hazard spill … 46 Bypass by IU Foundation (2003 ) • Flooding … including from the ceiling What is Business Continuity? What is Business Continuity? • Research / Experiments ‐ sabotage • Earthquake / Explosion Why is it soooo important? Why is it soooo important? • Civil Disturbance • Loss of . . . computers / networking communications space (building or office) people research data power 13 14 Here is A GOOD REASON…#1 Here is A GOOD REASON…#1 Union Univ. F4 - TORNADO Union University February 5, 2008 at 7:00 p.m. Jackson, TN 2008 Super Tuesday – 87 Confirmed Tornadoes in $40M in damages 15 hours with 57 deaths Feb. 5 – TORNADO HIT @ 7:00pm Feb. 7 – Dorm recovery begins Feb. 7 – Students sent home Feb. 8 – Bag & Recover (volunteers) Feb. 11 – Dorms demolished Feb. 12 – Faculty relocation plan Union University Feb. 14 – Modified schedules Feb. 14 – Course calendar revised Jackson, TN 80 miles E of Memphis Feb. 19 – Moving in at JETT (300) 120 miles W of Nashville Feb. 20 – Replacement textbooks 1200 students on campus Feb. 20 – Classes reopen 51 students hospitalized 16 students entrapped Feb. 22 – Dorm groundbreaking (14) (1/2 complete by Sept 1 – 700 students) 9 serious injuries Feb. 25 – Construction begins 0 fatalities 1100/1200 cars damaged Every Building (but 1)… 15 16 20% housing was USEFUL Posted to Flicker – March 26, 2008 Emergency Management & Continuity ‐ Business Continuity Planning 4
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