• Thank you Anne, and Good _____________ everyone and thank you for joining us today. • Today we will discuss the LEP components collected in the October Student Data Set, the Title III professional Development Activities Survey data set, and the nonpublic student count data set, all of which are part of PIMS Collection 1. • I would also like to mention that our PIMS staff here at PDE will be releasing very soon a recorded webinar that will cover Collection 1 – the October Student Data Set which will provide updates to you concerning what’s new for the 2016 ‐ 2017 school year. So you want to keep an eye out for that recorded webinar. • I also want to share with you at this time that in connection with the LEP components collected, which is our focus today, we do NOT have any changes to the data elements collected in PIMS for this school year. So today we will share with you important specifics about each of the data sets I just mentioned, but for SY2016 ‐ 17, nothing has changed in reporting. • And again for those of you who have just joined the webinar session, the powerpoint presentation was emailed to participants prior to today’s webinar. If you did not receive the powerpoint slides they will be archived on the ESL Portal (www.eslportalpa.info) within a day or two, along with the webinar recording. 1
As we get started today, I want to share with all of you the 2016 ‐ 2017 LEP Data Collection calendar for this year. Again, these are collections specific to LEP data. Today we will be talking about the first 3 data sets indicated on this calendar, those related to PIMS Collection 1. As you can see on this slide, we provide the Collection and/or data set; important dates in connection with each collection; the purpose for each collection, and the impact for not completing these data sets. 2
And here is the remaining calendar for this school year 3
And this slide provides the dates and times of the LEP data training webinars offered during the 2016 ‐ 17 SY in connection with each of those LEP data collections listed on the previous slides. You can register for all of these webinars at this time by going to www.eslportalpa.info . All of these LEP Data Collection Training Webinars are recorded and archived, along with PowerPoint materials and posted on the eslportalpa.info web site shortly after the date of the live webinar trainings. 4
Our goal for today is that by the end of this training, you will be able to explain the connection between the LEP data elements collected and why these elements are collected; upload the required PIMS templates and associated data fields for PIMS Collection 1 (and again our focus for today being on the LEP data elements collected in the October Student Data Set), the Title III Professional Development Activities data set, and the Nonpublic student count data set; and also understand the importance of reporting accurate data to PIMS Collection 1. 5
PIMS Collection 1 is a student snapshot with a dedicated collection window. This means that LEAs will upload the required templates to PIMS. This slide provides the required data sets that you will be required to submit for LEP data during PIMS Collection 1. 6
LEP data is collected in 3 different data sets during PIMS Collection 1. The first data set we will cover is the October Student Data Set. As you know, there are many data elements that are collected within PIMS Collection 1, but, as a reminder for today, our focus for this webinar session is on the LEP data elements that are required to be reported. 7
Okay…at this time we want to talk about some specific specifications related to the October Student Data Set as it relates to LEP students. 8
So why do we collect LEP Data: As you know all data elements collected in PIMS must be collected as a result of a very specific mandate or purpose. So we have provided here for you the mandates that we are fulfilling by collecting these data elements in the October Student Data Set. So specifically, we are mandated to collect counts for LEP student who are enrolled; counts for Title III served students who are enrolled; A count for students who meet the Title III definition of immigrant children and youth who are enrolled; and a count of nonpublic students served by Title III who are ELL or immigrant and are being served by Title III. So we then use that collected data for several purposes: It becomes our official State Counts for LEP numbers for state and federal reporting. We then use these same numbers to report to USDE, who in turn uses these counts for decision making and data analysis. We also use these counts to make the Title III LEP and Immigrant allocations for next school year. So these are all the specific uses and mandates for the October Student data set. 9
Here are important dates to keep in mind concerning PIMS Collection 1. PIMS Collection 1 window is open from October 3 to October 18 for the 16 ‐ 17 school year. Once that collection window closes, there will be a time for follow ‐ up, review and editing, however, from October 20 to November 1, you cannot submit data. We do encourage you to run reports, verify your data, and have your data ready with any edits that are needed when the correction window opens on November 2. Also during this time, you should be running your ACS to verify that your data is accurate. The ACS is due November 15, but if you wait until November 15 to run your ACS and then realize that you have some data that is incorrect and corrections need to be made, you will only have until noon on November 15 to correct your student data set. However, if you run your ACS early, you will still have time to make your edits to the student data set and submit a signed accurate ACS by noon on November 15. The follow ‐ up, review and editing window is also a good time to ensure that you reported and identified all of your Els correctly in PIMS for this school year. Possibly your LEA did not have all of your Els identified correctly during the collection window…this is the time to make those corrections and edits so that you can correct your data during the correction window when it opens in November for this data set. Having your EL students correctly identified in the October Student Data Set will ensure all of your Els as of October 3 will receive a precode label for the November PIMS ACCESS and Alternate ACCESS Precode Internal Snapshot. This is the time for the PIMS Coordinators to reach out to your ELL Coordinator at your LEA to ensure that all EL students are identified correctly as of October 3. 10
The Templates required to submit LEP data for PIMS Collection 1 are listed on this slide. Again, PIMS Collection 1 is a student snapshot with a dedicated collection window. So LEAs must upload a Student Snapshot Template, along with your student template, school enrollment template, programs fact template and district fact template for LEP. 11
For the October Student data set, here are the LEAs that are required to submit… school districts, intermediate units, career and technical centers, charter schools, approved private schools, private residential rehabilitation institutions, and state juvenile correctional institutions. 12
As you are preparing your templates for submission, there are some key data elements that you want to pay special attention to that we will talk in more detail about on the next few slides, and we also provided some other important data elements that you need to consider as well. It is important that you ensure that all of these data elements listed are accurate in your student information systems. All of these fields are used for federal and state reporting and data analysis. 13
• So lets take a look first of all at the key number one important LEP Data element for this Collection and that is the LEP/ELL Status Field which is collected in Field 41 of the student/student snapshot templates. This is a required field in PIMS…so you will be submitting a value for all of your students. We have also provided here the value values for Field 41. • 01 Current ELL . So an 01 is used to report the student as a current ELL and that would include any student in your LEA who has been identified as a result of administration of the W ‐ APT and consideration of multiple criteria as in need of English Language Development Instruction. So those students then become your 01s…your current ELLs. So for the October Student Data set you would include any identified ELL student educated by the LEA for one or more classes on the first business day in October (Business day representing a Monday through Friday and could be the 1 st , 2 nd or 3 rd day in October). This valid value could also include identified ELL students taught by the LEA’s teachers at an offsite location on the first business day in October. If your teacher is providing any class for a student on the first business day in October, the student must be in your October student data set. • 03 Former ELL, exited, and in first year of monitoring . An 03 is used for a former ELL…a student who has been exited from your program and who is now going to be in their first year of monitoring. So again, any student who has met the exit criteria based on their performance in 2015 ‐ 16 would now have their status reported as an 03 and the LEA will be monitoring their progress closely during this school year. 14
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