Temp Faculty Hiring & Processing Workshop Presented by: The - PowerPoint PPT Presentation

Temp Faculty Hiring & Processing Workshop Presented by: The Office of Faculty Advancement

Agenda Part 1  Deadlines, Reminders, and Training  Dates for Spring and AY  Temp Faculty: New Requests, Background checks  College/Dean’s Level Processing Notes  Miscellaneous Items  OFA Team Part 2 CMS Training Overview

Deadlines, Reminders, and Training The following contracts are to be entered into Temp Faculty Contracts in CMS:  1 semester & 1 year appointments including full-time appointments   less than full-time 3 year appointments Note: If the faculty is/was eligible for an academic year or 3-year appointment, the contract type needs to be AY or 3-year appointment, not a semester appointment regardless if they did not work in Fall 2019 semester. Temp Faculty appointments approved in CMS at Dean’s Office level by FRIDAY JANUARY 24  Conditions of Appointment (aka Page 2) must be provided to all temp faculty.  Training Resources for contract preparation & generation:  Temp Faculty Hiring Toolkit: https://www.csus.edu/academic-affairs/faculty-  advancement/internal/temporary-faculty-hiring.html Video tutorial thru CSU Learn (found under Employee Center section of MySacState)  Step-by-step instructions (web based) on OFA page 

Dates for Appointments: SP20 and AY Spring Term: 2203  1-Semester Appointments  Spring Only – S1: 01/16/2020* – 05/20/2020 [*this is a Thursday] 1-Academic Year appointment^  No time base change from Fall: 08/21/2019 – 05/20/2020  Time base change from Fall: 1/16/2020* – 5/20/2020  3-Year appointment^ – less than FT (Year 1 of 3)  No time base change from Fall: 08/21/2019 – 05/20/2020  Time base change from Fall: 1/16/2020* – 5/20/2020  Multiple term end date: [^ If the faculty is/was eligible for an academic year or  3-year appointment AND did not work Fall 2019, the Year 1 of 3: 05/25/2022 contract type needs to be AY or 3-year appointment Year 2 of 3: 05/26/2021 with a 1/16/20 start date, not a semester appointment] Year 3 of 3: 05/20/2020

Temp Faculty – New Requests For all NEW Faculty or faculty with a break of service of 12 months or more, we need: Required Information: Required Documents Title (Mr., Ms., or Dr.): Transcript of highest degree. Note: If a CSUS   graduate, an unofficial printout from CMS will be Last Name:  accepted. First Name:  Current resume  Middle Initial (if available)  Home Address:  Email Address:  Send in ONE email to: Contact (phone) Number:  Gender (if available): M/F/N  Justin Gaulke (gaulke@csus.edu) Highest Degree:  and Date of Birth:  Casey Valdez Rehired Annuitant: Yes or No  (casey.valdez@csus.edu) CMS Student ID* OR SSN: (Please call and  leave information on voicemail - Do not send it via email) *Use “CSU ID Search” for new faculty

Background Check  Successful completion required (including criminal) for:  All NEW faculty  Faculty with a break in service of 12 months or more, and have not had a background check completed within the last 12 months on same campus  Adjunct (Volunteer) Faculty  Substitute Faculty  Items needed for background check:  All items included in Slide 5  Transcript  Resume

College/Dean’s Level Processing Notes  For those doing the approvals at the Dean’s Office level - If the faculty is a new hire or the department changed the auto populated data - when you add a row to make the contract active, the grade on the first page of the added row of data may default to “1”. Please be sure to update that field upon saving. You can “view all” to see the previous page and verify what the grade should be.  Make sure to review the signed contracts that are returned to the college/department ESPECIALLY the checkboxes at the bottom of the page.(See #4 on the Temporary Faculty Hiring page for more information.)

College/Dean’s Level Processing Notes (cont’d)  When approving Spring contracts, pay attention to the below on the Temp Faculty Approval: Contract Type Change in WTUs? Contract Status Academic Year No Change Approved Academic Year Timebase Change Active 3-year No Change Approved 3-year Timebase Change Active Semester (had Fall 2019 appt) No Change Active Semester (had Fall 2019 appt) Timebase Change Active Semester New Active

Misc …  Faculty with AY contract, but who end up getting no Spring Assignment need to notify payroll so they can cancel the contract.  Importance of completing new hire paperwork within 1 day with payroll. Audits, no paycheck, etc.  Changes to employment with other PERS agency affecting retirement/service  GSI – 2.5% (Effective 7/1/19). All eligible faculty should have received. Contact your Analyst if you are unsure about the salary.  2019/20 Range Elevation: FTAS criteria is still in effect (last year). Work with your OFA analyst to make sure faculty eligible under the FTAS criteria are included in the spring 2020 process

Temp Faculty/PT Faculty/Lecturer Onboarding DO NOT SHARE INFORMATION WITHOUT CHECKING WITH OFA  2-hour voluntary orientation for new, recently hired, or those who would like to attend.  Friday, January 17 afternoon.  Will cover Payroll, Benefits, CFA, and resources for faculty employees

The OFA Team

QUESTIONS?

Part 2: CSM Temp Faculty Contract Refresher Directions to Testing site: Navigate to: https://cmsdevlauncher.calstate.edu/launcher/indexH.html# • • Select Sacramento >Tools 8.55 > HR > Single Signon Login Pages > HBSACTRS Enter your SacLink information •