Technology: In and Beyond the Boardroom Session Designers: Toni Moreno and Allison Salas Presenters: Bob Weiss, Vice President for Administration Meadows Foundation Inc. and Rachel S. Rosenberg , Board Liaison and Program Assistant Winthrop Rockefeller Foundation
Who we are • The mission of the Winthrop Rockefeller Foundation is to improve the lives of Arkansans in three inter-related areas: education, economic development, and economic, racial and social justice.
How WRF got here • Driving the mission requires….. • Board buy-in!
Keep your Board excited!
GOVERANCE AND TECHNOLOGY • DISCLAIMER: THE COMMENTS MADE BY BOB WEISS IN THIS PRESENTATION ARE HIS ALONE AND DO NOT REFLECT, NECESSARILY, THE VIEWS OF HIS EMPLOYER OR HIS COLLEAGUES AT WORK. ALL COMMENTS ARE BASED ON BOB’S OBSERVATONS TEMPERED BY AGE AND EXPERIENCE. STOP BOB IF HE SAYS COLLECTIVE IMPACT, MEASURABLE OUTCOME, DATA OR EVIDENCE BASED. THANK YOU.
GOVERNANCE FAMILY TEXAS
BALANCE FAMILY GOVERNANCE
COMITY • Noun 1. comity - a state or atmosphere of harmony or mutual civility and respect concordance, concord, harmony - a harmonious state of things in general and of their properties (as of colors and sounds); congruity of parts with one another and with the whole.
TECHNOLOGY’S ROLE F T G TX
Keep Your Board Informed Information How to All relevant needed for contact Board information upcoming and staff about the meetings Foundation, state, communities, and sector
It’s a choice we made… • Before it was made for us 2011 KPMG Survey, 50% use a board portal; another 20% plan to roll-out in 6-12 months Increased 100+% in less than 2 years.
Myth vs. Fact • Age of members influences e-governance • We need “tech-savvy” people • Size of board/staff is a factor
TECHNOLOGY EVOLUTION 1999-2012 CALL IN VIDEO VIDEO CALL IN INTERNET ISDN IPAD
iPad Project Created private cloud called mCloud Distributed iPads to Board Members • reimbursed board members Access the mCloud with password • using Good Reader app mCloud has same Board meeting material as Board Intranet
Pros and…Pros More time on “mission” Real-time information Paper less No dedicated “IT Staff” needed Less manual work Less time lost Less “quorum” issues Less paper
Worth the Investment? Less time and money More engaged Board Advance your mission
TECHNOLOGY the GOOD, the BAD and the UGLY • The Good • SHARE INFORMATION ON A TIMELY BASIS • INTERACTIVE INFORMATION • ARCHIVE INFORMATION • BETTER INFORMED GOVERNANCE • ENGAGED GOVERNANCE COMITY •
TECHNOLOGY the GOOD, the BAD, the Ugly • The Bad • MEETING MANAGEMENT DIFFICULTY • MULTI-MODALITY OR TOO MANY TECHNOLOGIES • REQUIRED STAFF SUPPORT MINUTES, RECORDED VOTES DIFFICULT •
TECHOLOGY the GOOD, the BAD, and the Ugly • The Ugly • TOTAL TECHNOLOGY CRASH WRECKS MEETING • PARTIAL TECHNOLOGY CRASH FRUSTRATES SOME PARTICIPANTS • SECURITY BREACH OF CONFIDENTIAL INFORMATION • TECHNOLOGY BECOMES A SUBSTITUTE FOR INFORMED JUDGMENT AND WISDOM
CONCLUSION • BARUCH SPINOZA: DUTCH PHILOSOPHER (1632-1677) • Do not speak unless you can improve the silence • Be not astonished at new ideas; for it is well known to you that a thing does not therefore cease to be true because it is not accepted by many.
T Technology
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