SURFnet E-Waste policy POLICY AIDS IMPLEMENTATION OF CSR Michel - PowerPoint PPT Presentation

SURFnet E-Waste policy POLICY AIDS IMPLEMENTATION OF CSR Michel Wets Green ICT Workshop, 15 September 2014

Agenda • Why an E-Waste policy? • Directives • Reuse • Records & Reporting • Decision tree • Developments • Selecting a recycle partner • Organisation • Questions

Why an E-Waste policy?

Directives WEEE Waste Electrical & Electronic Equipment Purpose: To prevent equipment ending up in landfills. Method: Increasing percentages of the weight of the equipment should be disposed of responsibly by European countries. RoHS Restriction of Hazardous Substances Purpose: Reducing hazardous substances in new equipment . Method: Increasingly banning of such substances. REACH Registration, Evaluation, Authorisation and Restriction of Chemicals Purpose: Increase the health of people and protect the environment through rapid identification of chemical properties of substances. Method: Collect and publish information on chemicals and their consequences for man and environment.

Reuse possibilities 1. Internal reuse 2. Donate to employees 3. Donation to third parties 4. Sales by a wholesale buyer 5. Auctioning Procedure Yield Costs ( € ) Costs Image (hours) Internal reuse None Data removal Low Neutral Donate to employees None Data removal and Low Positive (internal) recycling Donation to third None Data removal and Low Positive with risk of parties recycling negative Auctioning 100%** Data removal Low Positive (external)

Records and Reporting Records • All disposal actions will be recorded in a digital file which contains all details including considerations made. The e-waste manager is responsible for the archiving of these records. Reporting Each year, the E-waste manager will draw up a report in which at least the following aspects are highlighted: • Overview of all equipment disposed that year and details on how this was done. • Overview of donated equipment returned for recycling • Overview of donated equipment to a third party which is still in use.

Decision tree Detailed equipment overview Yes Organization Reuse in organization reuse? No Yes Yes Transfer ownership to Laptop / Employee smartphone interest employee No Yes Auction Value > 30K No Yes Donate Third party interest* Guaranteed take-back No Recycle

Organisation • The e-wastemanager (teamleader IT) responsible for policy • The security officer approves changes • The CEO enforces the policy • The Service owner is reponsible for signaling the need for hardware removal

Developments • Available in English for reuse by all NRENs on surf website http://www.surf.nl/binaries/content/assets/surf/en/2014/surfnet-ewastepolicy.pdf • Aim to be implemented by all SURF organisations at the end of 2014 • Already used by 2 Dutch Universities as foundation for their e-waste policy

Selecting a recycle partner • Small recycle companies proved too un transparent • Decided that only large, International, organisations were to be reliable • Used Gartner ITAD (IT Asset Disposition) to get a better overview of the market • Will negotiate with a large organisations which has local representations • Will select for an initial period of 1 year

Questions?

Michel Wets michel.wets@surfnet.nl