Supportive Housing Supportive Housing Program Program Overview - PDF document

March 2009 Supportive Housing Program 1 1 Supportive Housing Supportive Housing Program Program Overview Overview O e O e e e 2 1

Today’s Theme Today’s Theme- -Learning about Learning about SHP through the Monitoring Guide SHP through the Monitoring Guide to Shine Up Your Star to Shine Up Your Star p Why Monitoring as theme? Why Monitoring as theme? – Use it as a training approach Use it as a training approach – Use it for your own self monitoring Use it for your own self monitoring – Discuss it and take some of the mystery and – Discuss it and take some of the mystery and y y y y some of the anxiety out of monitoring some of the anxiety out of monitoring HUD has put more emphasis on monitoring HUD has put more emphasis on monitoring – HUD has formalized the process internally HUD has formalized the process internally – Developed a series of public check lists Developed a series of public check lists s3 Cycle of SHP Grant Cycle of SHP Grant Local ranking, ESNAPS submission Local ranking, ESNAPS submission Fund announcement by HUD Fund announcement by HUD Technical Submission sent to HUD for new and Technical Submission sent to HUD for new and some renewal projects for approval some renewal projects for approval some renewal projects for approval some renewal projects for approval Grant agreement executed Grant agreement executed Start of construction and/ or operations Start of construction and/ or operations – Renewal projects start where last grant ends – Renewal projects start where last grant ends Annual Performance Report due 15 months after Annual Performance Report due 15 months after start date see latest version August of 2003 start date see latest version August of 2003 see latest version August of 2003 see latest version August of 2003 start date start date A- -133Audit if more than $500 K of Federal funds 133Audit if more than $500 K of Federal funds HUD determines risk annually and may monitor HUD determines risk annually and may monitor Grantee may renew project Grantee may renew project Close out project 90 days after end of grant term Close out project 90 days after end of grant term 4 2

SHP Desk Guide SHP Desk Guide www.hudhre.info/documents/ www.hudhre.info/documents/ SHPDeskguide.pdf SHPDeskguide.pdf Handbook for SHP program Handbook for SHP program Handbook for SHP program Handbook for SHP program Pay special attention to the following sections Pay special attention to the following sections Section “A” program goals * Section “A” program goals * Section “B” eligible program participants and Section “B” eligible program participants and documentation (demonstrates how to document documentation (demonstrates how to document various situations of being homeless) various situations of being homeless) various situations of being homeless) various situations of being homeless) Section “D” eligible and ineligible costs or activities * Section “D” eligible and ineligible costs or activities * section “I” grantee responsibility section “I” grantee responsibility Section “K” rent and fees Section “K” rent and fees * On line On line * 5 Reference Material for Monitoring Reference Material for Monitoring HUD handbook No. 6509.2 Rev 5 Change 2 HUD handbook No. 6509.2 Rev 5 Change 2 Ch Chapter 13 contains exhibits to be used by Chapter 13 contains exhibits to be used by Ch t t 13 13 t i t i hibit t hibit t b b d b d b HUD personnel in reviewing an SHP fund HUD personnel in reviewing an SHP fund recipient agency recipient agency Found on HUD website & today’s training Found on HUD website & today’s training materials materials 12 checklists 12 checklists Use as an internal review sheet for your own Use as an internal review sheet for your own agency agency 6 3

Grant Terms Grant Terms New New SHP projects may be either 2 or 3 SHP projects may be either 2 or 3 p p j j y y years including Samaritan Initiative years including Samaritan Initiative /Bonus project /Bonus project Renewal projects may be 1, 2 or 3 years Renewal projects may be 1, 2 or 3 years Know what your grant agreement and Know what your grant agreement and approved application states! approved application states! 7 SHP Supportive Services Include SHP Supportive Services Include Case Management Case Management Education Education Food Food Medical basic needs Medical basic needs Employment training Employment training Damage Deposits/ First Damage Deposits/ First month Rent month Rent Life skills Life skills Childcare Childcare Transportation Transportation Other supportive services Other supportive services Counseling (personal, Counseling (personal, that will assist a client that will assist a client employment, chemical employment, chemical obtain or keep obtain or keep obtain or keep obtain or keep abuse, etc) abuse, etc) b b t ) t ) permanent housing permanent housing Parenting skills Parenting skills Support Service grant is for direct services to participants Budget and expenses regards only cash for expenses 8 4

Support Services Provided Support Services Provided Assessments done initially Assessments done initially Assessment address Assessment address and on a regular basis at and on a regular basis at basic needs of client basic needs of client least semi annually least semi annually least semi annually least semi annually – Housing H H Housing i i – Family & Children needs Family & Children needs Services should be Services should be appropriate for the appropriate for the – Medical care Medical care household household – Finance & Benefits Finance & Benefits – Counseling Counseling Services may be provided Services may be provided – Goals Goals Goals Goals directly or by other entities directly or by other entities di di tl tl b b th th titi titi – Transportation Transportation Services should be Services should be – Job skills & Employment Job skills & Employment coordinated coordinated – Other services as Other services as Services should be from Services should be from needed needed mainstream resources mainstream resources 9 Eligible Operating Costs Eligible Operating Costs Administration of Staff or Project Administration of Staff or Project – (not related to grant administration) (not related to grant administration) Relocation Furnishings and Equipment Relocation Furnishings and Equipment Relocation, Furnishings and Equipment Relocation, Furnishings and Equipment Taxes, Insurance, Utilities,Supplies Taxes, Insurance, Utilities,Supplies Building staff, Maintenance, and Repairs Building staff, Maintenance, and Repairs Food Food Other direct operating costs Other direct operating costs Caution: Caution: SHP grants cannot have operating funds for SSO SHP grants cannot have operating funds for SSO projects and housing with Section 8 Project Based projects and housing with Section 8 Project Based funding for the portion used for housing units funding for the portion used for housing units 10 10 5