Wellness Committee’s Purpose & Charge The committee will be responsible for providing and promoting the awareness of healthy living through a focus to increase wellness in the workplace in alignment with the State’s Wellness Policy. The committee will facilitate the use of the HCC Wellness Center and the RV Fit Trail. The work of the committee will be beneficial to faculty, staff, students, and the community. In addition to the benefits for employees, positive benefits are likely to accrue to families of employees, resulting in better health for families and the community. The committee will serve as an Advisory Board to our Wellness Center and provide recommendations to the Planning Council.
Planning Council Purpose & Charge The Planning Council serves as a point of consensus for all constituent groups (faculty, staff, students, administrators) to receive information and provide input into College wide programs and initiatives. Representatives from each group will provide reports on their activities and initiatives to keep the College community informed and to solicit input as needed. The Members of the Planning Council will review, study issues of importance, and bring recommendations to the President’s Council for consideration and recommendation for possible college wide implementation. The members of the Planning Council will include the Co-Chairs of standing committees, Staff, and Faculty Senate (presidents), President of the Student Government Association. All members of the college community are invited to attend the meetings.
Staff Senate Purpose & Charge The Staff Senate promotes professional growth and networking of staff and support the vision, mission, values, and institutional goals/objectives, and strategic priorities of the college. It supports the professionalism of employees and promotes activities which provide professional development for the staff. The Staff Senate represents the aggregate interests of the staff on committees. The Staff Senate participates in promoting the college’s teaching and learning environment and the success of students. The Committee will promote issues relating to staff of the college and provide recommendation of staff appointment to the president.
Faculty Senate Purpose & Charge The purpose of the Faculty Senate is to promote excellence in education and support the vision, mission, values, and institutional goals/objectives, and strategic priorities of the college. The Faculty Senate provides academic leadership and a forum to discuss College issues relating to academics, students, and faculty. The Faculty Senate promotes scholarship, innovation, outstanding teaching, and meaningful professional service for the Faculty, students and the College. The Committee will promote issues relating to faculty of the college and provide recommendation of faculty appointment to the president.
President’s Council Purpose & Charge The President’s Council is comprised of key leadership of the college and serves as the central decision making point. The committee also has representatives from the staff and faculty senates.
Margaret Murga Human Resources Director
Tia Alfonso Nursing Instructor Tia Alfonso comes to Halifax Community College with over 30 years of nursing experience. She has worked as a hemodialysis nurse, a kidney transplant coordinator, a school nurse and most recently as the Nursing Supervisor for the Nurse Family Partnership program. She and her family have lived in the Roanoke Valley for 22 years.
Phyllis Chavis Employment Opportunity Outreach Specialist Phyllis Chavis is no stranger to Halifax Community College. As Executive Director of a community development organization for the past 14 years, Phyllis developed successful workforce and economic development programs throughout Halifax County that included a partnership with HCC. Phyllis counts it a privilege to work with the EOC providing hope and educational opportunities to low-income and first-generation individuals.
Vanessa Council Graphic Designer Vanessa Council comes to HCC having attained a Bachelor of Science degree in Graphic Communication, and a Master of Arts in Applied Arts and Sciences.
Tanya Dennis Early Childhood Education Instructor Tanya Dennis comes to Halifax Community College with 33 years of diverse early childhood education experiences. Her experiences have been with noted agencies such as surrounding North Carolina Community College- Early Childhood Education Departments, , NC Public School Systems , UNC-Chapel Hill Frank Porter Graham , Head Start and local Smart Start partnerships. Tanya is commitment to high quality comprehensive care and education birth -eight.
David Forester Vice President of Administrative Services/Chief Financial Officer David Forester comes to Halifax Community College with 19 years of experience working at two other community colleges in our state having served in roles as Chief Financial Officer, Department Chair of Business/Entrepreneurship, and Accounting/Business Instructor. He is returning to the Roanoke Valley as he taught business and coached basketball at Roanoke Rapids High School previously.
Tonia Lashley NC Works Career Coach Tonia Lashley comes to Halifax Community College with 18 years of experience in public education having served as a school level Administrative Assistant, Bookkeeper, Receptionist and Data Manager, and most recently serving as District Student Information Coordinator, Student Records Manager and Interim Testing Coordinator, simultaneously.
Antiana Perry Dental Hygiene Instructor Antiana Perry is a native of Halifax County and graduate of Northwest Halifax High School. She continued her education at The University of North Carolina at Chapel Hill, graduating with a Bachelor of Science in Dental Hygiene and Master of Science in Dental Hygiene Education. She comes to Halifax Community College with more than 6 years of private practice experience and has traveled throughout the eastern region of North Carolina to various dental offices practicing dental hygiene.
Gonzata Pulley Workforce Specialist Gonzata Pulley comes to Halifax Community College with more than 15 years of experience in human resources and human services having served as a Benefits Specialist, Administrative Support Clerk, and most recently as a Data Specialist/Admin. Assistant for the EOC Program. She has called the Roanoke Valley home for nearly 30 years.
Sonya Robinson Student Development Advisor Sonya Robinson comes to Halifax Community College with more than 10 years of experience in teaching. She is a native of Halifax County, a product of Halifax County Schools, and a proud graduate of North Carolina Central University.
Announcem emen ents Job Descriptions To better attract, retain, develop, and motivate a high-performing, and diverse workforce as well as properly classifying our current positions, Human Resources will be working with managers and employees to identify current job duties and responsibilities. More details will be sent out soon.
Dr. Bruce Busby Interim Vice President of Academic Affairs & Dean of Curriculum Programs
Academic Affairs Highlights from Fall 2017 Presentation by: Dr. Bruce Busby
School ool o of C Career & Technical E Education on Cosmetology - State Inspection completed on September 25,2017 resulted in our highest grade in the last 4 years. • Industrial Systems - IFM Efector donated $1800 worth of state of the art pressure switches, proximity switches, photo eyes and cables for interconnection. Cummins Engines donated several thousand in various parts; DC contactors, safety relays, DIN mount fuse holders with blown fuse indicators, etc. These are all great additions to the PLC courses here at HCC. • Welding - Two graduates from the welding program obtained employment at local businesses: • Johnnie Rowland was hired by Glover Welding in Littleton, NC. • Alexander Howerton was employed by Deaton’s Design and Fabrication.
Sch chool o of C College T Transfer, B Business, a and E Education Science – Received and assembled Title III funded Robotics Equipment. Paralegal – Instructor met with students at Weldon High School in October to discuss the program. • Early Childhood Education- Students adopted two children for the holidays at Manning Elementary. On December 12 th , the instructor and students visited and read the Gingerbread man and made gingerbread people with the preschoolers.
School o of He Health Sciences & & Hu Human Services • Medical Lab Technology - A guest speaker from Winston Salem State University came to talk to the first level students about the MLT-CLS online program with WSSU • Nursing - LPN to RN Transition Program was approved. • Dental Hygiene -Seven CADA Head Start children received their required dental screenings in the HCC Dental Hygiene Clinic. The screenings were provided by the senior dental hygiene students under the supervision of Dr. Sara Grossi.
School o of He Health Sciences & & Hu Human Services • Human Services 2+2 BSW Social Work Program has started and is continuously recruiting students. • Basic Law Enforcement Training Class # 52— Graduated 15 students December 19, 2017. • Incarcerated Students - Our prison students are graduating on January 24.
Distance L Learning, L Library, & & Early C Colleges ( (NEC/RVEC) • Library - The Library hosted their second annual Pumpkin Decorating Contest in October. The winner was Dental Hygiene . • Distance Learning - Director of Distance Learning provided tablet training to the Board of Trustees. • Early Colleges - 189 early college students have been registered for Spring 2018. • 133 RVEC students • 56 NCEC students
Academi emic A Aff ffairs • Partnership for Success Summit November 3 rd Academic Standards, Procedures & Instructional Costs • Roanoke Rapids Early College: 2018 • Southeast Halifax Collegiate Academy: 2019 • Spring Schedule Compression: 13.3% SP 17 = 294 sections / SP 18 = 255 sections • AVISO Retention Project Update
A V I S O S A M P L E
Aviso so R Rete tenti tion: What’s Next? t? o Thanks to all those who have completed training! o Next Training Opportunity Program Heads will attend Academic Planning Workshop this week. • First pilot group will begin training second group starting in February/Mid • March.
Dr. Barbara Bradley-Hasty, Vice President of Student Services & Enrollment
PROJECT SUCCESS AND ENROLLMENT FALL 2017 HALIFAX COMMUNITY COLLEGE
Super Strong Inventory Online assessment tool that assists students in understanding Emergency Aid Program where they fit in the world by exploring careers and majors Program to assist students with through the lens of their interest. unforeseen expenses such as utilities , housing/rent, food, medical/dental, vehicle/transportation, and childcare. My Readiness Test (MRT) PROJECT Graded online diagnostic tool for reading, writing, and mathematics . NASFAA (National Association of SUCCESS Student Financial Aid Administrators) My Foundations Lab (MFL) Provides professional development AT HCC Online instructional and support. for financial aid personnel . Resource that will assess and build skills in reading, writing and math. ECMC Solution (Service of ECMC) IGrad Suite of services that includes student Online financial literacy platform that loan repayment counseling, and default provides students with money prevention. management tools and resources.
Fall 2016-2017 Full time vs. Part time Enrollment 640 622 620 601 600 580 560 537 540 528 520 500 480 2016 Full-Time 2017 Full-Time 2016 Part-Time 2017 Part-Time Fall 2016 Fall 2017
Enrollment (DATA) Information 1400 1247 1200 1159 1000 839 822 800 Total Enrollment New Students 600 Returning Students 425 400 320 200 0 Fall 2016 Fall 2017
Enrollment (DATA) Information 250 202 200 166 MM 150 131 131 Mini-Sem. 127 RVEC 112 NCEC CCP 100 89 81 Prison 67 58 58 50 35 0 Fall 2016 Fall 2017
Enrollment (DATA) Information 108.5 108 108 107.5 107 106.5 106 106 105.5 105 Fall 2016 Fall 2017 Sem. Drops
Residency Determination Status (RDS) • Effective September 11, 2017 Halifax Community College will no longer be able to validate residency status for students or make any changes in residency status. • The North Carolina State Legislature has established the RESIDENCY DETERMINATION SERVICE (RDS) which will serve as the single authority for determining whether a student qualifies for in-state tuition. • If a student does not have a residency certification number (RCN), it must be obtained prior to submitting an application for admission to Halifax Community College.
Dr. Edwin Imasuen Vice President of Institutional Effectiveness & Advancement
2016 HCC Fifth-Year Interim Reports SACSCOC requested Referral Report in 3 areas (with a deadline of August 8, 2017): 1. CS 3.3.1.1 (Institutional Effectiveness: educational programs) 2. CS 3.13.1 (Policy Compliance: “Accrediting Decisions of Other Agencies”) 3. CS 3.13.1 (Policy Compliance: “Complaint Procedures Against SACSCOC or Its Accredited Institutions”) We received successful result on 12/4/17 @ SACSCOC Conference in Dallas
2016 HCC Fifth-Year Referral Response Reports 1. CS 3.3.1.1 (Institutional Effectiveness: educational programs) Submitted documents were accepted and confirmed the way forward (the integration of the Mapping column into the IE Template with the supporting mapping and rubric documents as supporting evidence). 2. CS 3.13.1 (Policy Compliance: “Accrediting Decisions of Other Agencies”) Submitted documents were accepted (due diligence is required by SACSCOC as it relates to the decisions and documents of other accrediting agencies).
2016 HCC Fifth-Year Referral Response Reports 3. CS 3.13.1 (Policy Compliance: “Complaint Procedures Against SACSCOC or Its Accredited Institutions”) Submitted documents were accepted (in addition to the existing documents, a log Template initiated captured actionable detail information as it relates to the decisions and resolutions of students complaints as required by SACSCOC and Federal Compliance). This confirmed the way forward.
HCC Reaffirmation by SACSCOC – Readiness of Compliance Certification Report (CCR) in 2020 Document detailing Institution’s judgment of the extent of its compliance with all SACSCOC principles & Quality Enhancement Plan (QEP) This is Opportunity for Institutional Enhancement /Improvement. The process will require an entire Institutional Effort (Team Effort)
HCC Reaffirmation by SACSCOC – New areas of Compliance 1. Board Self - Evaluation 2. Students Debt Reporting Modification 1. QEP (as part of SP component) 2. CS 3.3.1.5 (as part of SP component)
SACSCOC ( not a “boogie man”) Southern Association of Colleges and Schools Commission on Colleges Executive Council Committees on Compliance & Reports SACSCOC Board of Trustees - Guides organization’s work and implements the accreditation process College Delegate Assembly (CDA) - One voting member from each accredited institution (CEO or Officer’s Designee). CDA elects the seventy seven (77) member SACSCOC Board of Trustees Member Institutions
SACSCOC Southern Association of Colleges and Schools Commission on Colleges Mission • The mission of SACSCOC is to assure the educational quality and improve the effectiveness of its member institutions Core Values • Student Learning • Integrity • Transparency • Continuous Quality Improvement • Peer Review/Self-regulation • Accountability
Reaffirmation Process • Compliance Certification Report and institutional Summary (by mail delivery) • Off-Site Review • Focus Report and QEP Due • Preparation for On-site Team * • On-Site Review • Responses Report Due, If applicable • Final Review by BOT (SACSCOC) Our Goal: To work hard for zero recommendation
Reaffirmation Process Principles of Accreditation 1 = Integrity – the ultimate standard 2 = Core Requirements – need all to be reaffirmed 3 = Comprehensive Standards – need most to be reaffirmed 4 = Federal requirements – also important – SACSCOC is closely watched by Department of Education
Reaffirmation Process Fourteen Sections: (1) Integrity (2) Mission (3) Basic Eligibility (4) Governing Board (5) Administration and Organization (6) Faculty (7) Institutional Planning and Effectiveness (8) Student Achievement (9) Educational Program Structure and Content (10) Education Polices, Procedures, and Practices (11) Library and Learning/Information Resources (12) Academic and Student Support Services (13) Financial and Physical Resources (14) Transparency and Institutional Representation Core Requirements - need all to be reaffirmed
Top 10 Most Frequently Cited Principles Requirement/Standard 1. 3.7.1 (Faculty Competence 2. 3.3.1.1 (I.E - Educational Program) 3. 3.3.1.3 (I.E - Educational Support)* 4. 3.3.1.2 (I.E - Administrative Units 5. 3.2.1.4 (Intellectual Property Rights) 6. 3.3.1.5 (I.E – Community/Public Service) 7. 3.4.1.1 (Academic Program Coordination) 8. 2.11.1 (Financial Resources) 9. 3.7.2 (Faculty Evaluation) 10. (Student Achievement)
Operational Process • General reaffirmation timeline • Reaffirmation Committees and Sub-Committees • Successful Writing Process (Team) • IT/ Software - Local/ (Compliance Assist ?) • CCR Audit (Team) • Responsibility Matrix • Readiness Audit of Standards • Opportunity to integrate standards to operation • Identify “problem” areas and FIX before start of CC process • Institutional Awareness and involvement • Location & Logistics of site visits • Etc.
Institution without accreditation • No Financial Aid (closure of schools) • No transfer of credit to accredited institution • Difficulty with transfer to any 4-year accredited institution, etc. • No Federal grants • Difficulty with obtaining a job by graduates • Impact on enrollment • Lack of funding
Assessment Questions and the demand for Evidence remain the same • What is the quality of student academic achievement? • What are they Learning? • What have they learned? • How do you know they are learning? • What can they do after graduation? • What do employers think of graduates? • Can students go to 4-year schools? • Are they successful in 4-year schools? • College/University experiences?
Benefits of Assessment • What is important in assessment is the USE OF RESULTS to improve programs. • Provide Evidence of Continuous Improvement . • Using assessment results for continuous improvement leads to meaningful assessment best practices.
ANNUAL HCC PRIORITES - Year 1 (2017-2018) 1) Advising/Retention Program Pathway for Students • Programs are clearly mapped out for students. • Students know which courses they should take and in what sequence. • Courses critical for success in each program and other key progress • milestones are clearly identified. Every new student is helped to explore career and college options, to • choose a program of study, and to develop a full-program plan as soon as possible. Intensive support is provided to help very poorly prepared students • succeed in college-level courses as soon as possible. Special supports to help academically unprepared students to • succeed in the “gateway” courses for the college’s major program areas—not just in college-level math and English. Assistance is provided to students who are unlikely to be accepted • into limited-access programs to redirect them to another more viable path to credentials and a career.
ANNUAL HCC PRIORITES - Year 1 (2017-2018) 7) Student Success Required math courses are appropriately aligned with the student’s field • of study. Learning outcomes are clearly defined for each of the college’s programs • (not just courses). Learning outcomes are aligned with the requirements for success in the • future education and employment outcomes for students. Faculty assess whether students are mastering learning outcomes and • building skills across each program. NCCCS Performance Measures - Implement strategies to ensure student • success as measured by North Carolina’s major accountability metrics which include: Basic Skills Student Progress – Success Rate in College-Level English – Success Rate in College-Level Math – First Year Progression – Curriculum Completion – Licensure/Certification Pass Rate – College Transfer Performance –
Development
QEP Area of Focus Survey Results (as of 12/6/17) Q1. Please specify your role at Halifax Community College. Student 46% Staff 30% N = 84 Faculty 17% Administration 7% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50%
Q2. Resulting from research conducted by the Aspen Institute (2016) and SWOT analysis data (2017) from students, faculty, staff and Board of Trustees during the development of our 2017-2022 Strategic Plan , the following themes emerged . For each them, please indicate how likely it is that focusing on it would N = 84 improve student learning outcomes and/or student success .
Q3. On a scale from 1 to 6 (1 being the most important and 6 being the least important), rank the appropriateness of each N = (target group) as the focus of a Quality Enhancement Plan (QEP) 84 to enhance student learning outcomes and/or student success. All students 4.6 Incoming first-time students 4.18 First-generation students 3.61 Developmental students 3.53 Pre-program students 3.08 Online students 3.07 0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5
Spring 2018 Utilize survey results to develop questions for faculty, staff and student focus groups to be held this semester Analyze data (data alignment) resulting from focus groups to further define QEP focus/topic Move on to Step 2: Defining Student Learning Outcomes Move on to Step 3: Researching the selected Topic (literature review) Begin writing draft of the QEP development process
David Forester Vice President of Academic Affairs
BUDGET-AUSTERITY MEASURES • Eliminate equipment purchases • Reduce non-essential expenditures: travel & purchasing • Implement a hiring freeze and eliminate vacant positions • Delay the implement of full salary increases for 17-18 • Merge low-enrollment course sections; increase teaching loads, eliminate low enrollment programs
FTE & HISTORICAL STATE BUDGET YEAR FTE- FTE- FTE-BASIC FTE-TOTAL STATE CURRICULUM CONTINUING SKILLS ALLOCATED EDUCATION FUNDS 2013-2014 1,374 349 114 1,837 $10,965,690 2014-2015 1,257 293 109 1,659 $10,399,112 2015-2016 1,133 229 96 1,458 $9,677,953 2016-2017 1,069 239 85 1,393 $9,591,220 2017-2018 1,027 264 78 1,369 $9,430,510 1 YEAR CHANGE -3.9% +10.4% -8.2% -1.7% 5 YEAR CHANGE -25.3% -24.4% -31.6% -25.5%
ESTIMATED FTE FOR FALL SEMESTER 16 & 17 SEMESTER YEAR FTE-CURRICULUM FTE-CONTINUING FTE-BASIC SKILLS FTE-TOTAL EDUCATION FALL 2016 507 87 35 629 SEMESTER FALL 2017 472 100 30 602 SEMESTER 1 YEAR CHANGE -35 +13 -5 -29
CONTRACTS • To be handed out later this month
PURCHASING MANUAL • In the process of being updated
TRAVEL RATES • Travel rates are planned to be updated later this month after the Board of Trustees meeting
ACCESS ROAD UPDATE • The estimated completion of the access road to County Club Road is March
CONNECT NC BONDS • $6,519,080 available for new construction, repairs, & renovations • 10 projects have been approved by the NCCCS with projects starting this year • Much of the focus is on improvements to our aging campus infrastructure
PERFORMANCE CONTRACTING • A method of financing, designing, and building major projects that have a return on investment in avoided utility costs. • It provides a way to replace obsolete and inefficient equipment using guaranteed utility savings to pay for the project.
E-PROCUREMENT • Goal: to bring about more efficiencies in the purchasing process. • The purchasing process will be streamlined through the use of an eRequisition in departments across campus. • Upcoming training will include on campus training from the E- Procurement Staff.
BUSINESS OFFICE STAFF • Stacy Atkins-Associate Vice President, Controller • Sarah Chamblee-Purchasing Agent • Dorothy Conner-Administrative Assistant VP of Administrative Services • Ashley Covington-Carter-Accounts Payable Technician • Marie Daniel-Sivels-Senior Accountant • Sanethia Lynch-Senior Accounting Manager • Brandee Vaughan-Accounts Technician • Steven Wade-Accounts Technician
HUMAN RESOURCES STAFF • Margaret Murga-Human Resources Director
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