Sharon School Department Presentation to Sharon Finance Committee - PowerPoint PPT Presentation

Sharon School Department Presentation to Sharon Finance Committee � February 18, 2015 �

Overview � — FY16 Preliminary Budget (8x14 spreadsheet) � — FY16 Projected Enrollments � — Additional Finance Committee Questions � — FY12 – FY15 Budget Additions/Reductions � �

Enrollment Question(s) � — Background: The School Committee has informally adopted the following elementary class size ranges as guidelines for determining the number of sections at each grade level and each school. — Kindergarten – maximum of 22 students per class with a classroom aide added to the room when the class size exceeds 18 students. — Grades 1 – 2 – class size up to 20 – 22 students per class is acceptable before considering the addition of another section to the grade level/school. — Grades 3, 4, and 5 – class size up to 24 – 26 students per class is acceptable before considering the addition of another section to the grade level/school.

Finance Committee Question � � Grade Grade � Tot otal St Students � Se Section ons � Avg. Class Si Size � �� � 1 st � 215 � � 11 � � 19.55 � — � � 215 � � 10 � � 21.5 � — 2 nd � 228 � � 12 � � 19 � — 228 � � 11 � � 20.7 � By grade, please explain what would be the impact of reducing the number of sections — in each grade by one section in terms of financial reductions. � If we reduced one section per grade level, grades 1 – 5, the savings would be — approximately $59,530 x 5 or $297,650. BUT! �

Elementary Enrollment 
 (Beginning class size if one section reduced at each grade level, at each school) � — Grade 1 � � � � Grade 3 � — Cottage 88 / 3 = 29.3 � � Cottage 85 / 3 = 28.3 � — East 58 / 2 = 29 � � East 66 / 2 = 33 � — Heights 69 / 3 = 23 � � Heights 79 / 3 = 26.3 � — Grade 2 � � � � Grade 4 � — Cottage 69 / 3 = 23 � � Cottage 89 / 3 = 29.7 � — East 76 / 3 = 25.3 � � East 74 / 3 = 24.7 � — Heights 83 / 3 = 27.7 � � Heights 96 / 3 = 32 � � — Grade 5 – Cottage 32.6 / East 36 / Heights 26

F Y 1 6 P ro j e c t i o n C o t t a ge S t re e t S ch o o l 66 Kindergarten ¡FULL ¡DAY 22 Multiage ¡2-­‑3 22 Class ¡1 11 Grade ¡2 22 Class ¡2 Grade ¡3 11 22 Class ¡3 85 Grade ¡3 To ¡Heights Class ¡1 22 To ¡East 21 Class ¡2 66 TOTAL ¡Reg ¡at ¡CSS 21 Class ¡3 Half ¡Day ¡K 21 Class ¡4 Grade ¡1 88 89 Grade ¡4 22 Class ¡1 23 Class ¡1 22 Class ¡2 22 Class ¡2 22 Class ¡3 22 Class ¡3 22 Class ¡4 Class ¡4 22 Grade ¡2 69 Grade ¡5 98 18 25 Class ¡1 Class ¡1 17 25 Class ¡2 Class ¡2 17 24 Class ¡3 Class ¡3 17 24 Class ¡4 Class ¡4 Total 517

F Y 1 6 P ro j e c t i o n East Elementar y School Kindergarten ¡FULL ¡DAY 66 22 Class ¡1 66 Grade ¡3 22 Class ¡2 Class ¡1 22 Class ¡3 22 22 Class ¡2 22 Class ¡3 From ¡Cottage Reduction From ¡Heights 66 TOTAL ¡Reg ¡at ¡East Grade ¡4 74 Half ¡Day ¡K 18 Class ¡1 19 Class ¡2 58 Grade ¡1 18 Class ¡3 20 Class ¡1 Class ¡4 19 19 Class ¡2 19 Class ¡3 72 Grade ¡5 Reduction 24 Class ¡1 24 Class ¡2 76 Grade ¡2 24 Class ¡3 19 Class ¡1 Reduction 19 Class ¡2 Reduction 19 Class ¡3 19 Additional ¡Section Total 412

F Y 1 6 P ro j e c t i o n H e i g h t s E l e m e n t a r y S ch o o l 66 Kindergarten ¡FULL ¡DAY 22 Class ¡1 79 Grade ¡3 22 Class ¡2 20 Class ¡1 22 Class ¡3 20 Class ¡2 20 Class ¡3 From ¡Cottage Class ¡4 19 From ¡East 66 Total ¡Reg ¡at ¡Heights 96 Grade ¡4 Half ¡Day ¡K 24 Class ¡1 24 Class ¡2 Section ¡AM 24 Class ¡3 24 Class ¡4 69 Grade ¡1 18 Class ¡1 17 Class ¡2 78 Grade ¡5 17 Class ¡3 20 Class ¡1 17 Class ¡4 20 Class ¡2 19 Class ¡3 Grade ¡2 83 19 Class ¡4 Class ¡1 21 Reduction Class ¡2 21 Class ¡3 21 Class ¡4 20 Total 471

SMS Projected Enrollment Data — Grade 6, 304 students / 13 sections / 23.4 class size — Grade 7, 282 students / 13 sections / 21.7 class size — Grade 8, 252 students / 12 sections / 21 class size — Total 838 students projected (830 now)

SHS Projected Enrollment Data — Grade 9, 296 students — Grade 10, 267 students — Grade 11, 268 students — Grade 12, 326 students — Total 1157 (1123 now)

Finance Committee Question � — Essential Prior orities – On Page 17 of the FY 16 Preliminary Budget Request dated January 7, 2015, you identify the “top priorities” addressed in the budget. Can you identify the costs in the budget that relate to each priority: � — Class Size � — Moving the district forward � — The district’s strategic plan � — Building capacity for the ASD program �

FY16 Preliminary Budget � — Contractual obligations = $1,081,670.24 � — Staffing to maintain class size = $58,294.00 � — Required Staffing/Supply/Materials = $129,279.81 � — Strategic Plan / Moving Forward = $108,024.53 � — Special Needs Circuit Breaker Loss = $182,708.00 � — Staff Added = 4.85 FTE / Staff Reduced = 3.05 FTE for a net gain of 1.80 FTE �

Finance Committee Question � — Specific Budget Items/Questions — FY16 Preliminary Budget Request Page 11 has District (EC) average salary 152,513 (9,943,872 / 65.2). Please provide detail.

— As indicated on the 1/7 budget packet, these figures account for salaries and all operational costs for each school/district. — 13.7 Districtwide Office $1,303,568 — 9.6 Districtwide Other $2,803,991 — 5.9 Sped Districtwide $1,309,550 — 0.0 Sped Tuitions/Cont. Svc. $1,813,271 — 11.7 Sped Early Childhood $755,326 — 18.3 Transportation $1,099,326 — 6.0 Maintenance $858,840 — 65.2 FTE

Finance Committee Question � — What is current classroom size for each class in high school similar to a census report on the elementary school grades and class sizes? Same question for Middle School.

SMS Grade 6 (282 increasing to 304) � — 12 Sections with 282 students — Section 1 = 23 — Section 2 = 24 — Section 3 = 23 — Section 4 = 24 — Section 5 = 23 — Section 6 = 24 — Section 7 = 23 — Section 8 = 24 — Section 9 = 23 — Section 10 = 24 — Section 11 = 23 — Section 12 = 24

SMS Class Size, Grade 7 (248 increasing to 282) � — ELA � Math � SS Science � World Language � � � 18 � 22 � 24 � 22 � 19 Spanish � � 23 � 24 � 23 � 19 � 24 Spanish � � 16 � 21 � 23 � 23 � 18 Spanish � � 23 � 19 � 18 � 24 � 25 Spanish � � 23 � 17 � 16 � 17 � 17 Spanish � � 17 � 17 � 23 � 18 � 24 Spanish � � 16 � 19 � 18 � 16 � 18 French � � 23 � 25 � 23 � 23 � 25 French � � 21 � 19 � 21 � 22 � 23 French � � 22 � 21 � 17 � 22 � 25 French � � 21 � 17 � 21 � 21 � 17 Chinese � � 18 � 20 � 21 � 21 � � 241 � 241 � 248 � 248 � 235 �

SMS Class Size, Grade 8 (292 decreasing to 252) � ELA Math SS Science World Language — 24 26 22 25 19 Spanish 21 23 24 22 17 Spanish 26 21 19 20 19 Spanish 19 19 25 26 17 Spanish 20 21 24 21 17 Spanish 23 26 22 19 20 Spanish 21 26 17 22 22 Spanish 20 17 23 23 19 Spanish 19 19 26 24 21 French 22 17 20 20 22 French 19 24 22 18 19 French 24 26 26 26 17 French 26 19 22 26 17 Chinese 14 Chinese 284 284 292 292 260

SHS Class Size � — Please see supplemental document distributed at the 2/18 Finance Committee meeting.

Finance Committee Question � — How much was charged for prepayments of special education or educational collaborative tuition due by 6/30/14 even though the services will be performed in FY15? — Answer — FY14 for FY15 $852,262 — FY13 for FY14 $842,914

Finance Committee Question � — Program & Service Improvements/Need – For the following items identified as Program & Service Improvements/Needs, please separate the items on the list into 2 categories with their corresponding costs, one category being “Improvements” to current services and the other category being “Needs”. — — SPED Tuition Increase $172,991 (Need) — Regular Transportation budget increase $8,622 (Need) — Decrease in FY16 Circuit Breaker funding $182,708 (Need) — Elementary ELL Teacher $68,232 1.0 (Need) — TBL Teacher (increase of .50 for full year) $34,116 0.5 (Need) — Supplies/Materials Requests $26,932 (Improvement) — Data Analyst $45,000 .50 (Improvement and included in strategic plan) — Elementary Foreign Language $61,409 .9 FTE (Improvement and included in strategic plan) — Elementary Foreign Language Facilitator $1,616 (Improvement and included in strategic plan) — Need = $466,669 Improvement/Strategic Plan = $134,957